Procurement Assistant

Dubai

Organization: WHO - World Health Organization
Location: Dubai
Grade: Administrative support - GS-6, General Service - No need for Higher Education - Locally recruited position
Occupational Groups:
- Administrative support
- Procurement
- EM/WHE WHO Health Emergencies Programme (WHE)
Closing Date: Closed

OBJECTIVES OF THE PROGRAMME

The mission of WHO's Health Emergencies Programme (The Programme) is to build the capacity of Member States to manage health emergency risks and, when national capacities are overwhelmed, to lead and coordinate the international health response to contain outbreaks and to provide effective relief and recovery to affected populations.

DESCRIPTION OF DUTIES

1. Identify the proper procurement methods, requirements and potential suppliers.2. Prepare adjudication reports and process requests for procurement of goods and services for the department ensuring adherence to the standard WHO guidelines on procurement, accuracy of information, completion of required supporting documents and check availability of funds.3. Create and Process Purchase Orders (POs) using GSM, for both catalogue and non-catalogue items in an efficient manner, monitor status and ensure accuracy of PO; timely process of requests and delivery of goods and services. 4. Draft purchase order amendments when required, provide justification and upload supporting documents in Enterprise Content Management âECMâ. 5. Determine if procurement will be selective or competitively negotiated; determine potential sources of supply, research technical data and price information on the Internet or other sources; Provide estimate costs for non-catalogue items, obtain estimated costs from the Regional Logistics and Supply Unit or HQ, and implement related procurement decisions taken by technical units and supervisor.6. Design, develop and implement a comprehensive set of procedures to ensure that the status of all procurements and their date of readiness, weight, cubic volume, point of origin, method of shipment, dangerous or controlled substance status, temperature requirements, and value are tracked, monitored and updated on a daily basis to ensure visibility of all in-bound medical supplies.7. Participate in providing WHE users at RO and its sub-units at Country Offices with guidance, training on procurement procedures as well as GSM process and provide training for newly recruited staff in the unit.8. Generate periodic procurement reports and briefings on the status of all transactions for the review of the supervisor, with a particular focus on monitoring of additional delegation of authority in emergency countries. 9. Initiate correspondence to verify data, answer queries, alert supervisor/technical units of any gaps in the transactions, and recommend solutions. 10. Evaluate supplier's performance for logistics officer review and update suppliers' database on regular basis.11. Perform other duties related to area of work, and replace colleagues as required.

REQUIRED QUALIFICATIONS

Education

Essential\: Completion of secondary education, supplemented by training in procurement/logistics
Desirable\: University degree in pharmacyor pharmaceutical sciences, biological sciences or a related field.

Experience

Essential\: At least eight years' progressive experience in procurement. Good experience in the practical application of price/costs analysis techniques and processes
Desirable\: Relevant experience in WHO or UN system.

Skills

1) Ability to work indecently, manage and prioterize in difficult and complex situations and especially under pressure.2) Ability to integrate and apply procurement operational guidelines.3) Demonstrated negotiation and supplier/customer relationship management skills4) Very good organizational skills, ability to meet deadlines 5) Proven problem solving, good analytical skills and strong attention to details.6) Ability to cope with heavy workload, meet deadlines and work under pressure. 7) Excellent knowledge and experience of procurement procedures of WHO or other UN-system organization

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Moving forward in a changing environment
Knowing and managing yourself

Use of Language Skills

Essential\: Intermediate knowledge of English. Expert knowledge of Arabic.
Desirable\:

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at AED 255,193 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

This vacancy notice may be used to fill other similar positions at the same grade level

Only candidates under serious consideration will be contacted.

A written test may be used as a form of screening.

In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link\: http\://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.