Program Coordinator (Locally Recruited)

IDLO IN SOMALIA

IDLO has extensive experience and a good track record of implementing successful rule of law programs in conflict and post-conflict contexts like Somalia. Since 2012, IDLO has been working with government authorities at both the federal and state levels as well as key justice institutions and the informal justice system to enable them to fulfil their core functions, improve governance and strengthen access to justice for citizens, particularly for the most vulnerable. IDLO is currently implementing seven projects in Somalia. IDLO’s activities in the country aim to promote the rule of law in Somalia across a number of areas, including institution building, policy and legal reform, access to justice and human rights, stabilization and countering violent extremism. In its programmatic work, IDLO has developed a strong partnership with a broad range of Government stakeholders at Federal level, including the Office of the Presidency, the Office of the Prime Minister, the Attorney General’s Office, the Ministry of Justice (among other Ministries), as well as Federal Member States (Puntland, Jubaland, South-West, Hirshabelle and Galmudug).

THE POSITION

Under the direct supervision of the Field Program Manager, the Program Coordinator supports implementation of programs and ensures programs are managed efficiently and effectively while maintaining internal controls. The Program Coordinator is responsible for overall program cycle support including, formulation, implementation, financial and quality compliance. The Program Coordinator interacts with internal as well as external functions.

Summary of Functions: 

1. Support day to day program implementation and ensure project consistency with project design and delivery and with IDLO processes and procedures;

2. Monitor Program activities to ensure compliance with contracts and procedures and that program cycle quality controls are in place;

3. Contribute to Program Development.

Key results expected:

1. Support day to day program implementation, including: work planning, budget management, monitoring, and reporting, and ensure that all project phases are consistent with the project design and delivery schedule and in accordance with IDLO processes and procedures.

Manage the coordination of work and information between IDLO Offices.

• Support development of implementation plans by means of standardized program cycle management tools, logic models and frameworks, work plans, and others;
• In coordination with the Field Office, monitor daily program implementation issues, including revisions to project design and work plans; make recommendations for timely and optimal course corrections;
• Draft, collate and provide input for the finalization of internal and external reports, in collaboration with the field office; coordinate the approval and submission program reports; ensuring these highlight the value and impact the program/activity brings; 
• Collaborate and communicate regularly with the Finance Unit to build accurate financial forecasts, including reviewing financial reports and identifying in advance areas of over- or under-spending, and flagging any urgent budgetary issues to the supervisor/budget holder;
• In conjunction with HR, support in the timely identification and screening of program consultants/contractors and processing of contracts.

2. Monitor Program activities to ensure compliance with contracts and procedures and that program cycle quality controls are in place.

• Ensure internal procedures and guidelines are observed, recommending corrective action and consulting to the appropriate department any potential compliance issues Monitor compliance with program contracts and subcontracts;
• Under the leadership of the Evaluation Unit, support the evaluation of programs;
• Ensure program deliverables meet quality standards and proactively seek input from relevant substantive internal experts;
• Conduct research on legal, political, social, and economic events, trends, and/or developments relating to the program; respond to internal and external requests for such research.

3. Contribute to Program Development.

• Generate ideas and develop concept notes/proposals for projects and program activities that are aligned to Regional/Country program priorities;
• In coordination with the Program Development Unit and the supervisor, periodically develop proposals or concept notes, aimed at innovatively expanding IDLO’s program portfolio;
• Collaborate with country program staff and local partners ensuring that perspectives and expectations are shared in the design of the project and to gather support in its implementation.

IDEAL CANDIDATE PROFILE

Education and Experience

• Advanced university degree in international development, law, public administration, business administration, public policy or other relevant social sciences is required.
• 3-5 years of relevant professional experience ideally within an international organization is required.
• Professional experience in capacity development and Rule of Law Programming would be an asset.
• Relevant work experience in the region, good understanding of the context and networks is desirable.

Languages

• Fluency in English and in Somali are required. 

Knowledge, Skills and Abilities

• Familiarity with standard program and data management methodologies, tools, and processes as well as results-based management and monitoring and evaluation principles.
• Excellent written and verbal communication skills.
• Good knowledge of Microsoft Word, Excel and PowerPoint. Proficient use of other ICT software and internet software. 
• Works well with others and actively participates. Shares information, contributes, encourages and motivates others to become involved in team activities. Provides constructive feedback and willingly helps others. Contributes to a fair environment that fosters collaboration and cooperation.  Works effectively across and within IDLO organizational boundaries.
• Proven ability to see through tasks set and deliver results. 
• Ability to work under pressure with tight deadlines, flexibility and an entrepreneurial spirit.
• Ability and willingness to travel to the region, if necessary. 
• Keen sense of ethics, integrity, and commitment to IDLO’s mandate.

TERMS AND CONDITIONS

This local position is open to candidates who are nationals of the duty station, or with permanent resident status or other legal authorization permitting to work in the duty station. An employee subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to International employees. 

All interested applicants are requested to submit a resume and cover letter

DISCLAIMER 

The above statements are intended to describe the general nature and level of the work being performed by the Contractor assigned to this work. This may not be an exhaustive list of all duties and responsibilities. 

The Director-General of IDLO reserves the right to amend and change responsibilities or even to cancel the recruitment to meet business and organizational needs as necessary.