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  • Organization: UNHCR - United Nations High Commissioner for Refugees
  • Location: Budapest
  • Grade: GS-5, General Service - No need for Higher Education - Locally recruited position - Administrative support
  • Occupational Groups:
    • Operations and Administrations
    • Administrative support
  • Closing Date: 2019-03-19

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Senior Personnel Admin Assistant (PAPS)

Budapest (Hungary)

This position is advertised open to internal and external applicants. The usual eligibility requirements are waived. Senior Personnel Administration Assistant (PAPS)

ORGANIZATIONAL CONTEXT
The Senior Personnel Admin Assistant (PAPS) is a member of the Personnel Administration and Payroll Section (PAPS), within HR Staff Services in Budapest. The incumbent will be under the direct supervision of the Personnel Administration Officer or another more senior staff member within the sub-unit designated by him/her.  The incumbent works on regular assignments under the close supervision of the supervisor who provides general guidance and work plans for identifying work priorities and appropriate approaches. S/he will be working in a working environment in which various personnel administration issues will be discussed and actions would be initiated. The confidentiality of all personnel matters and the need to deal with clients in a courteous and efficient manner are salient features of this position.

FUNCTIONAL STATEMENT

Accountability
- Rules & regulations and standard operational procedures related to Personnel Administration are adhered to as per established policies.

Responsibility
- Administer HR processes, benefits and entitlements for internationally recruited staff within a designated geographical area and for locally recruited staff at Headquarters Geneva within a designated Bureau/Division applying the UN staff rules and regulations so as to ensure uniform and consistent application of HR and administrative rules and procedures.
- Provide clarifications to staff members on their eligibility for benefits and entitlements within their respective condition of employment.
- Verify that staff personnel data are correctly entered in the MSRP Human Resources IT module. Upon verification and analysis of data, request senior colleagues to take appropriate actions, if required.
- Maintain effective and cordial working relationships with UNHCR staff members and other counterparts within the organization as well as outside in order to ensure implementation of required action(s), observing discretion, due confidentiality and courtesy in all his/her dealings.
- Maintain the personnel records and follow up on issues between UNHCR offices and PAPS with a view to ensuring accurate and timely responses are given at all times.
- Stay abreast of policy developments and application of administrative/HR procedures on Personnel/Human Resources issues so that appropriate responses can be provided on various queries received from the staff members and managers.
- Perform any other related duties, as required.

Authority
- Prepare payments/disbursements due to UNHCR staff members and other clients, as per established UNHCR administrative/finance rules and other official issuances.
- Access the relevant information and records of individual staff members.

ESSENTIAL MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE REQUIRED
- Completion of Secondary Education or its equivalent technical or commercial school with certificate/training in Human Resources Management/Personnel Administration or a related field.
- Minimum 5 years of relevant experience in an office that administers/manages a large number of staff, preferably within the UN.
- High IT affinity with excellent computer skill and working knowledge in MS Office software.
- Excellent knowledge of English (written/oral/comprehension).

DESIRABLE QUALIFICATIONS & COMPETENCIES
- Knowledge of administrative procedures, processes and provision of support services in an international organization.
- Knowledge of People Soft or any other ERP HR software application.
- Knowledge of new or revised HR rules, policies and procedures.
- Completion of UNHCR learning programmes or specific training relevant to the functions of the position.
- Working knowledge in French and/or any other UN language. Competencies as defined in Job Profile Please also note that English is essential for this Job Opening. The closing date is 19/03/2019.
position #10012890
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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