Assistant to the Deputy Executive Director
Korea (Korea (Republic of)) | kr
Assistant to the Deputy Executive Director
Date: Mar 13, 2019
Location: Korea (KOR), KR
Company: Green Climate Fund
Grade: AS - D
Deadline: 5 April 2019 (11:59 PM KST)
The mission of the Green Climate Fund is to assist developing countries to respond to climate change while bringing prosperity to their peoples.
Established in 2010, the GCF invests in transformational climate projects in the developing world. The Fund makes an ambitious contribution to global climate action and channels significant financial resources into developing countries to help build low-emission and climate-resilient societies. It is country-driven and undertakes actions which reflect the circumstances of each country concerned and its national aspirations. The GCF is a key enabler of the 2015 Paris Agreement on Climate Change.
Since its establishment, the GCF has mobilized 10.3 billion USD, accredited 75 entities to channel its resources and approved 93 funding proposals for a total investment from the GCF of over $4.6 billion. In addition, the decision has just been made to launch the first replenishment of the Fund.
The GCF’s diverse workforce is advancing its mission from its headquarters in South Korea. Our talented staff make unique contributions to the Fund, enriching the institution through their combined expertise and professional commitment.
The primary role of the Assistant to the Deputy Executive Director (DED) is to manage and coordinate the daily administrative and operational tasks of running the DED’s office efficiently and effectively. This position supports the DED in executing his/her responsibilities, assisting with various projects and liaising with the rest of the organization.
Duties and responsibilities
- Work with a high level of discretion in providing wide-ranging executive assistance in setting and managing priorities and the work flow of the DED;
- Liaise the other Directors and Team Assistants to update daily priorities of meetings and briefings on pending projects and tasks;
- Coordinate the DED’s schedule of meetings and appointments to ensure effective time management and timely response to internal & external client requests, including members of Senior Management Team (SMT), Co-chairs to the Board, international organizations, and government officials. Manage the schedule to prioritize and resolve competing demands;
- Ensure relevant documents and papers are available for meetings on-time, coordinate with relevant staff and teams to prepare background materials and talking points for the DED’s meetings and engagements; Oversee the review and preparation of letters and reports needed by the DED to support internal and external meetings;
- Manage deadlines and ensure that documents requiring the DED’s signature are acted upon on a timely manner adhering to the administrative and operational guidelines;
- Monitor and follow-up on issues and priorities, ensuring that appropriate consultations take place. Ensure appropriate follow through on actions, decisions, and commitments made by the DED;
- Maintain and update the DED’s contacts list;
- Coordinate closely with fellow team members to help the office run smoothly, avoiding duplication of efforts;
- Maintain the highest level of confidentiality, discretion and good judgement in communications; Provide verbal and written internal and external correspondence on behalf of the DED;
- Work with the DED and the SMT to support organizational habits and structures that lead to a thriving organization;
- Conduct research and analysis to provide effective solutions to problems that may arise with the daily operations of the DED and ensure that complete information is provided to the DED for effective decision-making;
- Participate in internal meetings, coordinate logistics, track follow-up items for the DED’s action;
- Manage all travel logistics for the DED, including but not limited to: confirmation of itineraries, hotel reservations, transportation needs, reimbursements, etc.
Expected experience and qualifications*
- Bachelor’s degree, with at least seven (7) years of relevant experience or Master’s degree with at least four (4) years of experience;
- Experience working in an international organization or in multicultural teams;
- Prior experience in handling high influx of information and proven experience in prioritizing workload;
- Ability to take initiative, anticipate needs and problems, and organize and complete projects with minimal supervision;
- Ability to handle sensitive and confidential situations and information with discretion;
- Excellent problem-solving skills and has strong attention to detail;
- Ability to work within deadlines independently and as a team member; Strong experience working with staff from all levels of an organization;
- Strong the written and oral communication skills in English, knowledge of Korean language is an advantage;
- Passion for the Fund’s mission;
- Advanced skills in Microsoft Word, Outlook, Excel, and PowerPoint.
*The person assessed by the Selection Panel as most suitable for the position will be proposed for appointment. The above criteria should be seen as indicators of the experience and skills that would qualify candidates for consideration. Selection among short-listed candidates will also take into account performance at interview, appropriate testing, and references.
Applications from women and nationals of developing countries are strongly encouraged.