Associate Project Officer, MMD JVAP Database

Vacancy Announcement VA19P035V01 AssociateProjectOfficer-MMDJVAPDatabase MMD Project JVAP M&R

th

PostingDate: 15 March 2019

DeadlineforApplications: 29 March 2019

DutyStation: Vienna,Austria

ProposedStart Date: 15 April 2019

Contract Duration: 12 months (withpossibilityofextension)

Type of Post: International OrganisationalOverview:

The International Centre forMigration Policy Development (ICMPD) is an international organisation tasked with promoting innovative, comprehensive and sustainable migration policies. With 17 MemberStatesand over60 projectsactivethroughoutEurope,Africa,AsiaandLatinAmerica, ICMPD isagrowingandever-morerelevantpresenceinitsfield.Theorganisation’sgreatestassetsareits200+ staffmembers,whopersonifyitsvaluesofcommitment,integrity,partnership,respect,andinnovation inactionsand decisions.

Project Overview:

mobilityinfullrespectofhumanrights.Spécificobjectivesoftheprojectare:

To improve the governance of migration and mobility within Africaand between Africaand the EU by providingthepartnerswithan open frameworkforconsultation,coordinationand cooperationandenhancetheprotectionofmigrants’rights;

To build shared and clearer common understanding of an integrated approach towards migrationandmobility;

To createacomprehensiveandinclusiveapproachonmigrationandmobility,involvingallkey stakeholders,includingcivilsocietyorganisations;

To operationalise the migration dialogue through the launch of pilot projects and flagship initiatives.

TheMMD projectisdividedinthreeinterrelatedcomponents:

1) The Africa-EU dialogue and cooperation on migration and mobility, which entails (a) the ContinentalDialogue;(b)the RabatProcessand(c) theKhartoumProcess;

2) A demand-driven needs-basedfacility to enhanceinterand intra-continentalcooperation on migrationandmobility;

3) TransitionoftheAfrica-EuropeDevelopmentPlatform(AEDP).

1TheMMD projectisfinancedbytheEuropeanUnionandimplementedbytheInternationalCentrefor MigrationPolicyDevelopment(ICMPD).

JointVallettaActionPlanMonitoringandReporting(JVAPM&R)

Atthe2015 VallettaSummit,concreteandoperationalmeasureswereagreedbyAfricanand European partners through the adoption of apolitical Declaration and acommon action plan namely the Joint VallettaAction Plan (JVAP) to togetherface the challenge of migration as well as to recognise its benefits.

The Rabat and Khartoum Processes were mandated to follow-up on the concreteimplementation of theJVAP,whichtranslatedoperationallyintheset-upofadatabasecompilingallinitiativestakensince November2015and relatedtothe5 domainsoftheJVAP.

Pleasenotethatthispositionissubjecttoapprovalandavailabilityofprojectfunds. Job Description:

TheAssociateProjectOfficersupportstheimplementationoftheJVAPM&Rprojectactivitiesinclose coordinationwithotherMMD components.S/hecontributestoorganisationofprojectactivitiesand administration of project inputs according to the approved project documentation, work plans and budgets,andinlinewithICMPD´srulesandbusinessprocesses.

TheAssociateProjectOfficersupportscoordinationofactivitieswithpartners,beneficiariesandother stakeholders as well as the organisation and monitoring of the work progress of project consultants and contractors,s/hecollectsinputsandfollowsupondeliverables.

TheAssociateProjectOfficercontributestotheformulationofsubstantiveprojectoutputsandcontent andto theimplementationofprojectcommunicationsactivities.S/hepreparesinputstodraftsofnew initiativesanddonorandothersubstantivereports.

TheAssociateProjectOfficerworksunderthesupervisionofthea)ProjectOfficerundertheleadership of the Project Manager and in close collaboration with other members of the project team. S/he collaborateswithprojectassistant(s)forimplementationofadministrativeactivities. Tasks and Responsibilities:

1. ImplementationofProjectActivities:

Contribute to the timely accomplishment of project outputs in the assigned field of work by organising,coordinatingandimplementingprojectactivities;

Support day-to-day planning and the follow-up with partners and stakeholders on implementationofprojectactivities;

Support mobilisationof experts, goods and services, capacity building and grants schemes, including preparation of inputs to Terms of References and specifications and follow up on recruitmentandcontractingprocess;

Support coordination of experts, consultants and contractors’ work. Follow up on processes and workdeliverables;

Contribute to preparation of substantive inputs to project events such as speeches and presentations and provide support to the organisation of events, meetings, workshops and otheractivities;

Draft inputstoprojectcorrespondence.

2. ProjectAdministrationandCompliance:

2 Implement administrative activities and processes in accordance with ICMPD rules and establishedbusinessprocesses;

Support management of expert and procurement contracts. Confirm receipt of servicesand initiatepaymentsaccordingtoagreedpaymentsschedule;

Maintainprojectdocumentationelectronicallyandonphysicalfile.

3. ProjectContent:

Supporttheformulationofanalyticalandsubstantiveprojectinputs.Compileinformationand documentationanddraftinputs;

Prepareinputstobriefs,backgroundpapers,presentations,speeches;

Conductdeskresearch,collectandanalyseinformationandpreparedocuments; Editand proof-readdocuments;

Compilematerialsandinputsforcommunicationsactivities;

Supportinthe disseminationofprojectcontentthroughvariouschannels;

Updateprojectcontacts database;

Provideinputstonewprojectproposals,workplansandbudgets.

Incumbent Profile:

A minimum of 1 yearof position-relevant work experience in implementation of projects in thefieldofmigration;

Substantiveknowledgeofmigrationissues;

StrongskillsinMS applications.ExperiencewithSAPisanasset;

Experienceindatabasemanagementisanasset;

Professionaltraininginprojectcyclemanagementisanasset;

Good analyticalanddraftingskills;

Good organisationalskills;

WillingnesstotraveloutsideofEUcountries.

ExpertiseinmigrationpreferablyAfrica/EU

CorporateQualifications:

Experienceininternationalcontext;

Proficiencyin(verbal/written)EnglishandFrenchproficiencyinamajorEUlanguage,orArabic isan asset;

Master´s degreerelatedtotheareaof work.

Compensation:

ICMPD offers an attractive compensation package. This position is classified at IP1 grade, with an annualnet-basesalarystarting at EUR 35,484. AdditionalbenefitsincludeparticipationintheICMPD Provident Fund, Health and Accident Insurance, six weeks’ annual leave and, where applicable, dependent’sandmobilityallowances.

Application Procedure:

Interested candidatesare requested to submit theirapplication in English throughthe ICMPDonline

recruitmentsystemathttp://www.icmpd.org/work-for-us/current-vacanciesbymidnight(CET)ofthe closing date specified above. Forthis purpose, candidates will first need to registerwith the ICMPD website.Oncetherelevantdatahasbeenentered,candidateswillbeabletoapplyforvacancies. 3Pleasenotethatinthecourseoftheonlineapplication,themotivationletterandpersonalCVmustbe uploaded in the EuropeAid format in English. The template is available for download at http://www.icmpd.org/work-for-us/.

Allapplicantsareencouragedtoapplyassoonas possibleafterthevacancyhasbeenpostedandwell before the deadline stated above. Applications received afterthe published deadline, and offline applicationssubmittedviaemail,faxorpost,willnotbeconsidered.

Due to the high volume of applications, only short-listed candidateswill be contacted and applicants are expectedtobeavailableforapersonal/telephoneinterview.

In theeventofatechnicalissuewithyourapplication,pleaseemailrecruitment@icmpd.org. 4