Finance and Administration Officer

Bule Hora

Organization: DRC - Danish Refugee Council
Location: Bule Hora
Grade: Mid level - Mid level
Occupational Groups:
- Operations and Administrations
- Banking and Finance
Closing Date: Closed

Title: Finance and Administration Officer

Location: Bule Hora

Reports to: Area Manager

Grade-H2

Start of Contract & Duration: 6 Months

Posting date: March 18, 2019

INTRODUCTION

The Danish Refugee Council (DRC), an international non-governmental organization (NGO), has been providing relief and development services in the Horn of Africa since 1997. DRC promotes and supports solutions to the problems faced by refugees, internally displaced people (IDPs), and migrants. The organization has offices across the region, and has been operational in Ethiopia since 2009. With funding from bilateral and multilateral donors, DRC is currently implementing a range of activities across Ethiopia and Djibouti, including WASH and shelter provision, child and youth protection, gender based violence response, awareness-raising of migration risks, protection monitoring of migration routes, and livelihoods support for returning migrants or those at-risk of migration.

Overall purpose of the role:

Responsible to carry financial and administration tasks to respond to the needs of program and technical departments, and to support the office teams while building their capacity.

RESPONSIBILITIES AND TASKS

Finance

Assist with preparation of budgets.
Implement financial SOPs, policies and procedures.
Establish, maintain and reconcile the general ledger
Ensure data and transactions are properly recorded and entered into accounting systems.
Prepare Income statements and balance sheets as needed.
Assist with annual audits.
Maintain financial files and records.
Maintain contract follow up on a monthly basis, and make sure all contracts are renewed, closed, or paid on time.
Filing, scanning, and sending monthly financial documents to country office.
Correctly use DRC Dynamics functionalities in area of concern
Cash control
Establish and maintain cash controls.
Monitor cash reserves and investments.
Prepare monthly cash requests and prepare weekly cash reports.
Carry out cash transactions.
Cash Book registry update on a daily basis, and cash count on a weekly, and monthly basis with the Area Manager.
Recruitment and compensations & benefits
Ensure staff recruitment and contracting process is in line with DRC procedure and the local labor law.
Update recruitment tracker.
Send contract request and/or contract extension.
People planning, performance, development and well-being
Monitor and update staff leave balance.
Ensure that all staff personnel records are properly maintained and regularly updated.
Update and maintain staff lists.
Ensure that DRC internal documents are filled in correctly.
Support in writing Terms of References for staff.
Administrative tasks in relation to performance and development processes.
Administrative tasks in relation staff development.
Ensure compliance in Human Resources Administration Management to DRC Operations Handbook
Support people well-being initiatives.
Support staff development activities including promoting the DRC Learning Catalogue.

All DRC roles require the post-holder to master DRC’s core competencies:

Striving for excellence: Focusing on reaching results while ensuring efficient processes.

Collaborating: Involving relevant parties and encouraging feedback.

Taking the lead: Taking ownership and initiative while aiming for innovation.

Communicating: Listening and speaking effectively and honestly.

Demonstrating integrity: Acting in line with DRC's vision and values

Experience and technical competencies:

3 yrs. work experience in financial/accounting and administration field or in a similar role.
Computer proficiency highly desirable, particularly the use of MS Excel.
Proven ability to priorities tasks and meet deadlines.
A strong team-player with good analytical skills.
Experience in working in NGOs.
Excellent communication skills.
Proven commitment to accountability practices.
Attention to details and ability to work under pressure and within strict reporting deadlines.

EDUCATION:

B.A Degree Accounting, Finance or in Business Administration

LANGUAGE:

English (fluent) - essential

Amharic (fluent) - essential

Oromo (fluent) – essential

TO APPLY

Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post.

We only accept applications sent via our online-application form on www.drc.dk under Vacancies.

Please forward the application and CV, in English through the stated website no later than March 31, 2019. “Application will be reviewed on rolling basis”

For general information about the Danish Refugee Council, please consult www.drc.dk.

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, women candidates are particularly encouraged to apply to bridge the gender gap.

Equal Opportunities: DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, colour, race, marital status or other protected characteristics

We encourage only qualified Ethiopian Nationals to apply. DRC considers all applicants based on merit.

This vacancy is now closed.
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