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Supply Chain Assistant (Logs)

Zummar

  • Organization: DRC - Danish Refugee Council
  • Location: Zummar
  • Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
  • Occupational Groups:
    • Administrative support
    • Logistics
    • Supply Chain
  • Closing Date: Closed

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfilment of the wish to return home.

The Danish Refugee Council was founded in Denmark in 1956, and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced.

All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

DRC has been operating in Iraq since 2003 and in Northern Iraq since 2010. It is currently implementing a broad range of activities relevant to conflict affected communities and persons. The activities are categorized in ten sectors: Shelter and Non-food Items, Water, Sanitation & Hygiene (WASH), Livelihoods, Protection, Mine Risk Education, Camp Coordination and Camp Management (CCCM). 

 

 

About the job

Supply Chain Assistant (Logs) is responsible for the smooth operation of logistics functions in the Ayaidyeh and Tel Afar DRC Community centers (occasionally 
Kasik DRC center), including management of inventories, supplies and consumables, maintenance of Community Centers, generators and internet. 

Your main duties and responsibilities will be:

  • Coordinate with Logistics Officer and Support Service Team Leader to ensure that DRC facilities, assets and services are appropriately maintained. 
  • Manage maintenance and repair of DRC Community Centers in Ayadiyhe and Tel Afar, generators, including oversight of handyman, and ensuring 
  • regular checks of generator are carried out by a qualified technician. 
  • Daily supervision of guards, cleaners working in Ayadiyhe and Tel Afar centers. 
  • With support of Supply Chain Officer (Logistic) and Support Service Team Leader ensure that inventory and assets lists are maintained and regularly 
  • updated in ERP (Dynamics system) and in line with DRC Operations Handbook and procedures. 
  • Responsible for management of logs & admin store in Ayadiyeh and Tel Afar DRC centers line with DRC guidelines, with appropriate storage and 
  • documentation of assets, including receipt of release orders and issuance of consumables, supplies, equipment etc to staff. 
  • Responsible for the keeping of detailed and accurate stock records. 
  • Responsible for on time loading/unloading of commodities. 
  • Follow up with the other sites on all receipts of transit stocks. 
  • Daily supervision of the Warehouse casual laborers. 
  • Ensure consumables are utilized before expiry dates. 
  • Ensure minimum stock levels are maintained. 
  • Monitor release of consumables to ensure proper use and return of equipment when required. 
  • Arrange delivery and transit of goods to and from DRC Community Centers in Tel Afar and Ayadiyeh and stores, including assistance with delivery of 
  • goods to project sites and manage casual labor for transporting, loading and off-loading. 
  • Assist programme teams in the preparation of GRNs, transit and storage of tools and materials. 
  • With support of DRC Supply Chain Officer (Logistics) maintain internet for DRC Community Centers in Ayadiyeh and Tel Afra, ensure speed provided is 
  • in line with contractual requirements, track usage and ensure staff and guests are able to connect to WiFi. 
  • Support the DRC Fleet/Safety Assistant to ensure the efficient management of vehicles in Tel Afar and Ayadiyeh. 
  • Assist Supply Chain Officer and Support Service team leader with duties as required, including the preparation of Single Quotes distribution and 
  • Requests for Quotations, supplier and market research, in line with DRC Operations Handbook. 
  • When requested by Support Service Team Leader or Base Manger, arrange meetings with local authorities and communities. 
  • Conduct duties in accordance with DRC Iraq programs Standard Operating Procedures (SOPs); 
  • Conduct duties in accordance with DRC Code of Conduct. 
  • Any other duties as may be assigned by the line manager. 

 

 

About you

To be successful in this role we expect you to have the following:

  • At least 1 year of experience handling logistics functions in the NGO or private sector. 
  • Experience working for a UN / Non-Governmental Organization preferred. 
  • High school diploma, preferable University degree.
  • Good Microsoft Office skills, including excel, word etc. 
  • Good communication and interpersonal skills, and demonstrated ability to engage with communities, authorities and other stakeholders. 
  • Ability to work sensitively with vulnerable people, taking into account gender, age and diversity. 
  • Demonstrated ability to collaborate and work as part of a team to achieve joint objectives, in a multicultural context. 
  • Ability to act calmly in tense situations, handle sensitive and confidential information with discretion, and act with transparency and integrity. 
  • Solution-oriented approach, Detail oriented, with ability to organise and manage information, plan and manage workload, and deliver to deadlines. 
  • Willingness to work in the field and travel when needed. 
  • Fluency in Arabic,
  • Good written and spoken level in English,
  • Preferable knowledge of Turkmen language 
 

           

In this position, you are expected to demonstrate DRC’ five core competencies: 

Striving for excellence: You focus on reaching results while ensuring an efficient process. 

Collaborating: You involve relevant parties and encourage feedback. 

Taking the lead: You take ownership and initiative while aiming for innovation. 

Communicating: You listen and speak effectively and honestly. 

Demonstrating integrity: You act in line with DRC’s vision and values. 

 

 

We offer

Contract length: 12 months

Salary Band: I

Start date: April 2019

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for Nationals; please refer to drc.ngo under Vacancies. .

 

 

Application process

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.

Interested? Then apply for this position by clicking HERE or on the apply button. 

Closing date for applications: 01/04/2019Due to the urgency of the position DRC reserves the right to recruit a candidate who matches the required profile before the above deadline.

For further information about the Danish Refugee Council, please consult our website drc.ngo.

 

 

 

This vacancy is now closed.
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