Operations Specialist
New York City
- Organization: UNDP - United Nations Development Programme
- Location: New York City
- Grade: Mid level - P-3, International Professional - Internationally recruited position
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Occupational Groups:
- Operations and Administrations
- OPERATIONS
- Closing Date: Closed
Background
Duties and Responsibilities
- Compliance of operations with UN/UNDP rules, regulations and policies, implementation of corporate operational strategies, establishment of management targets and monitoring achievement of results.
- Provision of advice on strategies, policies and plans affecting delivery of policy advisory and programme support services.
- In collaboration with the Business Applications Analyst, promotion of continuous business improvement/automation and provision of advice in business processes mapping.
- Contribution to and ensuring compliance with internal Standard Operating Procedures in Finance, Human Resources Management, Procurement, Logistical and ICT services, Results Management.
- Constant monitoring and analysis of the operating environment, quick readjustment of the operations, advice on legal considerations and risks.
- Provision of support services to BPPS personnel in NY and outposted BPPS locations and ensuring smooth functioning of the Bureau as a whole.
- Interface with BMS on all service provision, as necessary, for transactional support.
- Effective formulation and implementation of global programmes and projects through advisory support, focusing especially on execution modalities, management arrangements, implementation capacities, and other operational aspects.
- Quality control in the preparation and approval of project documents, revisions, and budgets.
- Establishment of collaborative arrangements with partners in line with applicable UNDP regulations and rules, including but not limited to memoranda of understanding, letters of agreement, grant agreements etc.
- Capacity assessments and capacity building of implementing and responsible partners.
- Support in setting up management and development work plans on corporate platforms.
- Follow up to make sure timely operational and financial closure of global projects.
- Support to procurement planning.
- Review CAP/ACP submissions and provide comments and recommendations to CAP chair.
- Collaborative arrangements with OHR to ensure effective delivery of HR services in compliance with corporate regulations and rules.
- Support implementation of SDAs signed with central procurement and travel units to ensure effective delivery of procurement and travel services in compliance with corporate regulations and rules.
- Provide advice and guidance to BPPS units on non-IC procurement process in NY and all procurement processes in BPPS outposted units, in accordance with SLAs wherever applicable.
- Timely approval of project budgets in Atlas through the commitment control function based on valid supporting documents, proper use of accounts and accurate F&A set up.
- In liaison with Strategy and Systems Management (SSM) Finance team follow up to clear contribution agreements, ensure timely receipts, monitoring of project level revenue and expenditures, requests for assignment of ASLs or transfer of cash from HQ to other departments.
- Continuous monitoring and implementing actions to resolve issues related to unallocated, unbudgeted financial resources and cost-sharing and trust fund deficits.
- Efficient and effective performance of Manager Level 2 role in Atlas for approval of purchase orders and vouchers.
- Support in following up to external and internal audits and evaluations.
- Support to effective quarterly/year-end closures.
- Preparation of analytical, management, and donor reports for assigned portfolio of projects.
- Knowledge building and sharing with regards to operational business processes,
- Organization of the operations staff trainings,
- Synthesis of lessons learnt/best practices, and sound contributions to UNDP knowledge networks.
- First entry point for interpretation of all operational matters and sharing with other staff in the assigned portfolio.
Competencies
- Ability to make new and useful ideas work.
- Ability to persuade others to follow.
- Ability to improve performance and satisfaction.
- Ability to listen, adapt, persuade and transform.
- Ability to get things done.
- Knowledge of the UN System and ability to apply to strategic and/or practical situations.
- Ability to identify and execute opportunities to improve operational efficiency
- Ability to create and manage processes to achieve UNDP's long and short-term financial goals.
- Ability to create a process to achieve financial goals ;
- Ability to manage programmes and projects with a strategy aimed at improved performance and demonstrable results.
- Ability to efficiently handle and share information and knowledge.
- Ability to perform administrative and procedural activities to insure that quality requirements and goals are fulfilled.
Required Skills and Experience
- A minimum of a Master’s degree or equivalent in either Public/Business Administration, Finance/Accounting or related fields.
- At least 5 years of professional work experience in operations management, including at least three years in a major national/international organization at manager/supervisor level, preferably in the field.
- Experience and advanced knowledge of ERP systems.
- Fluency in English, both oral and written, is required;
- Working knowledge of other UN official language is an asset.
- Certification in financial management desirable.
- Certification in project management desirable.
- Certification in procurement management desirable.
Disclaimer
Important information for US Permanent Residents ('Green Card' holders)
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Workforce diversity
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.
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