BENEFITS ASSISTANT [Temporary]
Org. Setting and Reporting
This position is located in the Participation and Entitlements Section (PES) of the United Nations Joint Staff Pension Fund (UNJSPF), Geneva Office.Responsibilities
Under the supervision of a Benefits Officer and the overall supervision of the Chief of the Participation and Entitlements Section, the incumbent will be responsible for the following duties:
1) Carries out administrative formalities necessary to admit into, maintain and separate staff members from the Pension Fund, makes calculations in respect of Pension Fund benefits, validations and estimates, and accounting records for payments executed by the Geneva Office;
2) Carries out calculations for all types of periodic pension benefits, Lump sums commutations, withdrawal, settlements, and residual settlements in the Integrated Pension Administration System (IPAS);
3) Analyses new staff members' files to determine participation rights, reviews all items opening potential entitlement in the Fund and obtains the information required to finalize cases from member organisations;
4) Enters eligible staff members in the Fund, screens each change affecting the participation and updates participants' records in the central Fund databases;
5) Calculates estimates of future benefit options as well as estimates in the IPAS system;
6) Calculates withdrawal/residual settlements, transfer of pension rights and all types of periodic pension benefits such as retirement, early retirement, disability, deferred retirement, survivors and related benefits in the IPAS system;
7) Provides information and answers queries from participants determining optimum separation dates;
8) Computerizes financial reports on contributions received from member organizations, ensures full reconciliation of data with Pension Fund records and regulations, and instructs member organizations for corrective actions;
9) Requests missing separation documents from participants and member organizations;
10) Carries out administrative preparation of separation files, determines entitlements, verifies contributory service, breaks in service, validation and restoration paid, part-time employment and other technical parameters having an impact on the pension benefit;
11) Determines, in accordance with the Fund Regulations and Administrative Rules, final entitlement components for monthly pension, lump sum, child benefits, adjustment for small pension, application of COLD (cost of living differential) factor, etc.; calculates amount payable in dollar and local currency (including local track pension benefits);
12) Prepares, upon approval from the Approving Officer, the computer or manual Payment Vouchers and maintains formal accounting and administrative documents for each payment executed by the Geneva Office subject to audit;
13) Enters payment instructions (amount and currency) in the IPAS system;
14) Drafts correspondence in French or English;
15) Can be called to participate in other tasks of the Section.
Knowledge in various progressive stages of benefits processing. Knowledge of pension provisions and related procedures. Knowledge of maintaining accurate records, interpreting/analyzing a wide variety of data, and identifying/resolving data discrepancies and other problems. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations; Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Considers all those to whom services are provided to be ''clients'' and seeks to see things from clients' point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients' needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to clients.
High school diploma or equivalent.Work Experience
A minimum of five (5) years of experience in employee benefits administration or related area is required.Three (3) years of experience in the United Nations common system is desirable. Experience in using transaction processing systems is desirable. Knowledge of an employee benefit scheme related to pension administration is desirable.Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in one of the working languages of the UN Secretariat, English or French is required and knowledge of the other is also required. Knowledge of another UN official language is an advantage.Assessment
Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.Special Notice
The United Nations Joint Staff Pension Fund (UNJSPF) is an independent inter-agency body established by the United Nations General Assembly. The applicable human resources procedures are governed by a Memorandum of Understanding (MoU) between the Fund and the UN Secretariat.
Any candidate from a member organization of the UNJSPF applying for this post is considered as an internal candidate provided he/she has been appointed through the appointment and promotion procedures applicable in his/her respective organization.
This position is available for a period of 364 days, with possibility of extension, while the incumbent on special leave.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.
Passing the United Nations Administrative Assessment Support Test (ASAT) at Headquarters, ECA, ESCWA, UNOG, UNOV, ICTR, ICTY or the Global General Services Test (GGST) is a prerequisite for recruitment consideration in the General Service category in the United Nations Secretariat.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.