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Procurement Officer

Geneva

  • Organization: WIPO - World Intellectual Property Organization
  • Location: Geneva
  • Grade: Mid level - P-3, International Professional - Internationally recruited position
  • Occupational Groups:
    • Procurement
  • Closing Date: Closed

 

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE\:  Please note that the deadline for applications is indicated in local time as per the time zone of the applicant’s location.

 

1.    Organizational Context

 

a.    Organizational Setting

 

The post is located in Team 1, Procurement Section, Procurement and Travel Division, Administration and Management Sector.

 

The Section is responsible for the procurement of general supplies, equipment, and professional services and works provided by private commercial entities and nonprofit organizations in order to support WIPO's various programs. The Section aims to provide responsive, effective and quality procurement services and business advice, while achieving the best value for money and ensuring a fair, competitive and transparent process in accordance with sound procurement principles.

 

b.    Purpose Statement

 

The Procurement Officer provides procurement expertise and assists clients and stakeholders to plan, develop, source and manage procurement arrangements to effectively meet organizational and business objectives, ensuring compliance with applicable rules and regulations.

 

The Procurement Officer has legal authority to enter into commercial agreements on behalf of the Organization within the limits specified in applicable regulations.

 

c.    Reporting Lines

 

The incumbent works under the supervision of a Senior Procurement Officer (Team Leader).

 

 

2.     Duties and Responsibilities

 

The incumbent will perform the following principal duties\:

 

a.  Provide strategic and technical guidance to clients and stakeholders during all phases of the procurement cycle including planning, definition of the procurement strategy, vendor performance and contract management;

 

b.  Analyze requests for and perform the full range of procurement activities including drafting of specifications, tendering, running of selection processes and evaluation of suppliers;

 

c.  Develop market expertise by regularly carrying out market reviews in order to propose comprehensive procurement strategies to clients; identify and analyze market trends, developments and buying best practices in order to maximize efficiencies;

 

d.  Carry out contract negotiations on behalf of the Organization, securing high quality services at the right price that meet business objectives and are in compliance with WIPO's policy and procedural framework and guidelines; draft, review or sign contracts within delegated authority;

 

e.  Regularly review the procurement plan for areas under his / her responsibility and monitor and follow up on actions to be completed; evaluate and monitor contracts to be sure that suppliers comply with the terms and conditions of the contract and to determine the need for changes; provide advice to contract managers on vendor performance reviews; collect, collate and analyze data from reviews, report findings to team leader and make recommendations where applicable;

 

f.   Prepare, certify and dispatch Purchase Orders on the basis of a complete Purchase Requisition, ensuring entry of accurate data; run regular monitoring reports, review and analyze data making the relevant recommendations; carry out regular cyclical liquidation of Purchase Orders to avoid end-of-year workload peaks;

 

g.  Manage contract life cycles by maintaining accurate and reliable records in the Organization's IT systems; run regular reports on contract status, review and analyze data and take action where required;

 

h.  Prepare and present cases to the Contracts Review Committee and participate in other procurement-related meetings with clients and suppliers / vendors;

 

i.   Provide advice, information and guidance and procurement-related matters to staff across the Organization to encourage good governance and the adoption of best practice in procurement; promote positive relationships with internal and external clients;

 

j.   Perform other related duties as required.

 

 

3.     Requirements

 

Education

Essential

First-level university degree in procurement, business administration, public administration, commerce, engineering, law or a related field.

 

Desirable

Level 3 Chartered Institute of Purchasing and Supply (CIPS) certification or a qualification at an equivalent level or above granted by a recognized entity.

 

Experience

Essential

At least six years' experience in procurement, contract management, contract administration or category management. Relevant experience in supply chain management may also be accepted if it includes significant experience in procurement. An advanced university degree in a relevant discipline may be taken in lieu of two years of experience.

 

Desirable

Experience carrying out procurement activities for services or non-manufacturing at the international level for an intergovernmental or governmental organization or large multi-national organizations.

 

Experience using electronic tendering systems.

 

Language

Essential

Excellent knowledge of written and spoken English.

 

Desirable

Knowledge of French.

 

Job Related Competencies

Essential

Sound understanding of procurement principles and practices with particular attention to contemporary strategic sourcing processes commonly used by best-in-class organizations and vendor performance management.

 

Strong negotiation and contract management skills.

 

Excellent analytical skills and ability to conduct independent research, identifying issues, formulating options and making conclusions and recommendations.

 

High level of service orientation.

 

Excellent problem-solving and facilitation skills.

 

Excellent interpersonal skills and ability to establish and maintain good working relationships in a multi-cultural environment with sensitivity and respect for diversity.

 

Excellent organizational skills, with the ability to effectively prioritize and to meet strict deadlines.

 

Excellent communication skills, with the ability to communicate technical procurement matters in a simple, clear and concise manner.

 

 

4.     Organizational Competencies

 

1.    Communicating effectively.

2.    Showing team spirit.

3.    Demonstrating integrity.

4.    Valuing diversity.

5.    Producing results.

6.    Showing service orientation.

7.    Seeing the big picture.

8.    Seeking change and innovation.

9.    Developing yourself and others.

 

 

5.      Information

 

Mobility\:  WIPO staff members are international civil servants subject to the authority of the Director General and may be assigned to any activities, office or duty station of the Organization.  Accordingly, the selected candidate may be required to move from time to time to new functions and/or to another duty station.

 

Annual salary\:

Total annual salary consists of a net annual salary (net of taxes and before medical insurance and pension fund deductions) in US dollars and a post adjustment.  The post adjustment (cost of living allowance) is variable and subject to change without notice in accordance with the rates as set within the UN Common System for salaries and allowances.  The figures quoted below are based on the March 2019 rate of 67.6%

 

P3

 

Annual salary

      $60,233

 

Post adjustment

      $40,718

 

Total Salary

      $100,951

 

Currency USD

 

 

 

Salaries and allowances are paid in Swiss francs at the official rate of exchange of the United Nations.

 

Please refer to WIPO’s Staff Regulation and Rules for detailed information concerning salaries, benefits and allowances.

 

Additional Information

 

Initial period of two years, renewable, subject to satisfactory performance.  No fixed-term appointment or any extension hereof shall carry with it any expectancy of, nor imply any right to, (further) extensions or conversion to a permanent appointment.

 

This vacancy announcement may be used to fill other posts at the same grade with similar functions in accordance with Staff Rule 4.9.5.

 

Applications from qualified women as well as from qualified nationals of unrepresented Member States of WIPO and underrepresented geographical regions are encouraged. Please click on the following links for the list of unrepresented Member States and the list of underrepresented regions and the WIPO Member States in these regions.

 

The Organization reserves the right to make an appointment at a grade lower than that advertised.

 

___________________________________________________________________

 

By completing an application, candidates understand that any willful misrepresentation made on this web site, or on any other documents submitted to WIPO during the application, may result in disqualification from the recruitment process, or termination of employment with WIPO at a later date, if that employment resulted from such willful misrepresentations.

 

In the event that your candidature is shortlisted, you will be required to provide, in advance, a scanned copy of an identification and of the degree(s)/diploma(s)/certificate(s) required for this position. WIPO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link\: http\://www.whed.net/. Some professional certificates may not appear in the WHED and these will be reviewed individually.

 

Additional testing/interviewing may be used as a form of screening.  Initial appointment is subject to satisfactory professional references.

 

Additional background checks may be required.

This vacancy is now closed.
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