Research new funding sources, prepare specific bids, proposals and reports for submission to institutional donors as well as donor relationship management and maintenance of appropriate information systems. The Programme Funding Manager (PFM) has delegated responsibility for representation of Medair in relevant meetings in Erbil and supports the Country leadership in information management. Providing strategic support, monitoring, review and evaluation of all aspects of Medair programmes, the Programme Funding Manager plays a key role in grant coordination and donor relationship management.

In response to the ongoing crisis in Iraq, Medair’s programme is delivering emergency assistance to Iraqi IDPs in Kurdistan region of Iraq as well as Federal Iraq. We have projects in the sectors of Health, WASH, Shelter, NFI Assistance and Multipurpose Cash.

Field based position in Erbil, Iraq.

May 2019. Full time, 24 months.

Donor Relations Management

• Support the Country Director (CD) in maintaining efficient donor relationship management with all new and existing donors. Represent Medair at country-level meetings with donors, as required.
• Administer the drafting and presentation of all proposals, operational and financial reports related to the country programme, in collaboration with the relevant senior field managers and GSO staff.
• Coordinate with partners to agree content of new funding proposals, and ensuring partners are aware of donor requirements and their obligations towards these, and that appropriate systems, including financial and monitoring and evaluation systems, are in place.

Representation

• Represent Medair in relevant coordination forums in Erbil and maintain a positive relationship with the relevant government bodies in Erbil. Develop relationships with relevant actors on the ground.
• Support the Country Programme leadership in information management.

Communication

• Ensuring that best practice is communicated, followed and shared in all aspects of grants management
• In collaboration with the CD, develop, network and maintain good relations with the in-country representatives of relevant funding partners in order to secure funding for the country programme.

Programme Management

• Work with the relevant Sector Manager(s) to ensure the integration of beneficiary participation and accountability in programme activities.
• Work with the Country Director and GSO staff to develop and implement sustainable country strategy.

Grant Management

• Prepare institutional donor proposals and reports, managed by the CD and in consultation with other senior field managers and GSO staff, enabling all donor requirements and deadlines are met.
• To maintain an overview of the country programme’s relationships with, and funding from Medair’s key institutional donors especially the Office of Foreign Disaster Assistance (USAID), DFID (UKAid).
• Liaising with the Institutional Donor Relations, Finance & Communications and Fundraising teams in GSO to coordinate and consolidate the preparation of timely narrative and financial reports for donors.
• Manage the process of writing and submitting donor required reports.

Financial Management

• Monitor the project budget management and expenditure, in collaboration with field managers and GSO personnel, ensuring budgets are spent according to donor proposals and regulations and within the appropriate timeframe and advising the senior field managers of the financial status of the projects.
• Monitor programme spending, ensuring relevant guidelines and procedures and being followed and that system are in place for the prevention and detection of possible fraud.

Quality Management

• Responsible for project implementation to meet institutional donor requirements.
• Ensuring that applications and reports are produced to a high standard.
• Action relevant advice from GSO for institutional donor project quality, strategy and technical guidelines.
• Regularly assess and provide feedback and recommendations on the quality of the programmes.
• Ensure frequent and appropriate monitoring and evaluation of programme activities and outputs.

Delegated Responsibilities

• Management of donor grants and funds for country projects, including proposal writing, reporting and donor representation.

Team Spiritual Life

• Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
• Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
• Encouraged to join and contribute to Medair’s international prayer network.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.

• University degree in a relevant subject such as Management / Development Studies / Business Administration or in a relevant technical subject.
• Strong working knowledge of English (spoken and written).

  Everyone who works as an Internationally Recruited Staff in one of our field programmes must first successfully complete the Medair ROC. Read more for information, dates and related costs.

• 3 years post-qualification experience in a complex humanitarian emergency.
• At least 1 year of experience in grant management.
• Computer literate with good working knowledge of Microsoft Excel, Word and Outlook.
• Team-player with good inter-personal skills. Advanced planning, assessment and analytical skills.