Personnel Administration Associate (PAPS)

This position is advertised open to internal and external applicants.

NOTE: For GSC Budapest, the required years of work experience is reduced to 50%, i.e. 3 years. The period of a completed and relevant minimum first level university degree (equivalent to BA) shall count for no more than 50% of the required work experience. Priority will be given to eligible applicants meeting the full requirements.

External candidates must be legally present in Hungary at the time of application, recruitment and hire. Internal candidates
General Service Staff members currently serving at the duty station where the vacancy exists, who have been appointed through the AC process and have indefinite or Fixed Term appointment.  Interested staff members should consult the Policy and Procedures on Assignments of Locally recruited Staff (PPAL).

External candidates must be legally present in Hungary at the time of application, recruitment and hire. Personnel Administration Associate (PAPS)

ORGANIZATIONAL CONTEXT

The Personnel Admin Associate (PAPS) will function under direct supervision of the Personnel Administration Officer or Senior Personnel Administration Associate of Personnel Administration and Payroll Section (PAPS) within HR Staff Services in Budapest. The incumbent works independantly on regular assignments with an oversight from supervisor who provides general guidance and work plans for identifying work priorities and appropriate approaches. S/He will be working in a working environment in which various personnel administration issues will be discussed and actions would be initiated. The confidentiality of all personnel matters and the need to deal with clients in a courteous and efficient manner are salient features of this position.

FUNCTIONAL STATEMENT

Accountability

- Rules & regulations and standard operational procedures related to Personnel Administration are adhered to as per established policies.

Responsibility

- Interpret and apply the UN staff rules and regulations to ensure uniform and consistent application of Administrative rules and procedures on concerned UNHCR staff.
- Provide clarifications to the staff members on their eligibility for benefits and entitlements within their respective condition of employment.
- Verify Staff Personnel data that are entered in the MSRP Human Resources database. Take required corrective measures in the event erroneous data are found. Upon verification and analysis of data, take appropriate action.
- Maintain effective and cordial working relationship with UNHCR staff members and other counterparts within the organization as well as outside in order to ensure expedition of required action(s) observing discretion, due confidentiality and courtesy in all his/her dealings with staff members and the counterparts.
- Control and manage the Personnel records and monitor the personnel related correspondence between the UNHCR offices and PAPS with a view to ensure accurate and timely responses are given at all the time.
- Stay abreast of  policy developments and application of administrative procedures on Personnel/Human Resources issues so that appropriate responses can be given to various queries by the staff member.
- Perform other related duties as required.

Authority

- Prepare payments/disbursements/statutory claims that are due to UNHCR staff members and other clients as per established UNHCR admin/finance rules and other official issuances.
- Access the relevant information and records of individual staff members.

ESSENTIAL MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE REQUIRED

- Completion of Secondary Education or its equivalent technical or commercial school with course work/training in Human Resources Management/Personnel Administration.
- Minimum 6 years of experience progressively responsible functions in an office that administer/manage a large number of staff, preferably within the UN.
- Good knowledge in Administrative procedures, processes and provision of support services in an International organization.
- High IT affinity is essential with excellent computer skill and working knowledge in MS Office software.
- Excellent knowledge of English (written/oral/comprehension).

DESIRABLE QUALIFICATIONS & COMPETENCIES

- Knowledge of People Soft or any other ERP HR software application.
- Knowledge of new or revised HR rules, policies and procedures.
- Completion of UNHCR learning programmes or specific training relevant to the functions of the position.
- Working knowledge in French and/or any other UN language. Competencies as defined in Job Profile Please also note that excellent knowledge of English is essential for this Job Opening. The closing date is 19/04/2019

Position #10012836

Please note that the position is advertised in a replacement capacity in accordance with paragraph 99 of the Policy on Assignments of Locally recruited staff (PPAL).