Human Resources Officer, P3 JOB ID: 114232
New York City (United States of America) | america
Org. Setting and Reporting
This position is in the Executive Office, Human Resources Section, in the Office of the Coordination of Humanitarian Affairs (OCHA) in New York. The Human Resources Officer will work under the overall strategic guidance of the Chief Human Resources Officer and the direct supervision of the Human Resources Officer at the P-4 level.
Within delegated authority, the Human Resources Officer will be responsible for the following duties:
•Provides advice and support to managers on human resources related matters particularly on workforce planning and analytics.
•Prepares special reports and participates and/or leads special human resources project.
•Keeps abreast of developments in various areas of human resources with a focus on HR reporting and analytics.
HR report and analytics
•Support workforce planning and analytics by producing reliable data and relevant interpretation.
•Conduct quality HR data analysis to identify trends and correlations to produce insights for management consideration.
•Develops and optimizes strategic HR reports, presentations, and briefing notes based on the analysis of workforce data, identifying client-specific workforce development issues and bringing them to the attention of Chief of HR.
•Maintain and optimize HR analytical tools, reporting dashboards to ensure accuracy and consistency of HR data to support HR analytics needs and ensuring accuracy and consistency of key data sets, reports and metrics.
•Completes monthly, quarterly and ad-hoc HR reporting and data analysis. Responds to HR data requests from HR and other functions. This includes developing queries and/or gathering data from various sources; in addition, may interpret the data to provide value added analysis.
•Identify key issues, liaise with relevant parties to maintain and improve ERP applications such as Umoja.
•Advocates the best application of HR practices, staffing, development, and organizational planning and design.
Recruitment and placement
•Provides advice on effective succession management and workforce planning through timely and accurate projection of vacancies and staffing requirements.
•Identifies upcoming vacancies in coordination with client offices.
•Provides advice and support to managers and staff on human resources related matters.
•Prepares special reports and participates and/or leads special human resources project.
•Keeps abreast of developments in various areas of human resources.
•Together with the Hiring Manager of the client office, reviews position status, coordinates preparation of classification request as needed and approves for posting;
•Reviews recommendation on the selection of candidate by client offices.
•Serves as ex-officio in appointment and promotion bodies, examinations boards, and prepares and presents cases to these bodies.Prepares job offers for successful candidates which include the proposal of grade/step upon recruitment for Professional and above staff members for endorsement by OHR
•Monitors and evaluates recruitment and placement related activities of client offices, and recommends changes or corrections related to procedures to these offices.
•Supervises and monitors the work of the Human Resources Assistants in carrying out all human resources administrative transactions including preparation of personnel actions, maintenance of staffing tables, and processing of contracts.
Staff development and career support
•Provides advice to management on mobility and career development to staff by producing reports on mobility data and compliance status of performance evaluation.
•Provides performance management advice to staff and management. Assists supervisors and staff with understanding and using the performance appraisal system (PAS).
•Maintain and optimize performance dashboard to assist compliance monitoring by staff and mangers both at headquarters and field locations.
•Advises and counsels staff in respect of rights, responsibilities, code of conduct and difficulties associated with work and entitlements.
•Prepares classification analysis of jobs in Professional and General Service and related categories.
•Provides guidance to programme managers on the application of classification policies and procedures and by undertaking whole office review.
•Professionalism: Knowledge of human resources policies, practices and procedures and ability to apply them in an organizational setting. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
•Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
•Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Advanced university degree (Master’s degree or equivalent) in human resources management, business or public administration, social sciences, education or related area is required. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
A minimum of five years of progressively responsible experience in human resources management, administration or related area is required. Experience in staff administration and administration of entitlements is required. Experience using Enterprise Resource Planning systems such as SAP, Umoja or similar is required. Experience with HR integrated data and system interfaces is desirable. Experience in delivering dashboards and analytics is desirable.
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another UN official language is an advantage.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
The position is funded for a finite period of one year. Extension of the appointment is subject to extension of the mandate and availability of funds.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
An impeccable record for integrity and professional ethical standards is essential.
Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.