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  • Organization: UNDP - United Nations Development Programme
  • Location: Belgrade
  • Grade: SB-4 (SC8/SC9), Service Contract, Local Contractors Agreement - Consultancy
  • Occupational Groups:
    • Civil Society and Local governance
    • External Relations, Partnerships and Resource mobilization
    • Project and Programme Management
    • Managerial positions
    • Development Cooperation and Sustainable Development Goals
    • Public, Private Partnership
  • Closing Date: 2019-04-28

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1929 Project Manager - Partnership for Local Development

Belgrade (Serbia)

Background

Purpose
 
The purpose of the position is to manage and coordinate activities within the “Partnership for Local Development” Project.
 
Objective
 
To ensure results oriented, effective, efficient and accountable implementation of the Project activities and achievement of Project results.
 
Background Information
 
UNDP supports Serbia in its own efforts to achieve a high level of human prosperity and dignity for all its citizens irrespective of their gender, ethnicity or creed. UNDP promotes sustainable human development, human security and equal possibilities for all, while providing every available support to Serbia in its progress toward joining the European Union. 
 
UNDP’s projects and programmes are implemented within the scope of the Country Program Document 2016-2020 (CDP). CDP derives from and supports the implementation of the UN Development Partnership Framework 2016-2020 with the focus on: (a) accountable and representative governance institutions serving people; (b) equal participation for women and lives free of violence; (c) inclusive and sustainable growth; and (d) low-carbon and climate-resilient development. 
 
“Partnership for Local Development” - The Ministry of Public Administration and Local Self-Government (the Ministry or MPALSG) and the United Nations Development Programme (UNDP) shall support local self-governments (LSGs) in repairing existing infrastructure and improving the quality of service provision at local level, thus improving the quality of life of local communities and reducing the population outflow. This will be achieved through efficient utilization of donor, budgetary and loan funds and by establishing innovative financing models to enable fast track repair of public buildings, re/construction of local markets and the upgrade of public spaces.

Duties and Responsibilities

Measurable outputs of the work assignment
 
Overall responsibilities:  The Project Manager is responsible for day-to-day management and decision-making for the “Partnership for Local Development” project. The Project Manager's primary responsibility is to ensure that the Project produces the results specified in the Project Document, to the required standard of quality and within the specified constraints of time and cost.
 
Specific responsibilities include:
 
Management of designated projects/components in accordance with UNDP Program and Operations Policies and Procedures and UNDP Serbia Standard Operating Procedures:
  • Be responsible and accountable for the overall management and administration of the Project, and the timely and quality delivery of all Project outputs;
  • Ensures implementation of project activities, by working closely with project team and other staff assigned to the project. Supervises and manages the project staff. Builds, motivates and leads the project team; 
  • Prepares all project workplans, annual work plans and ensures timely and good-quality implementation of workplans activities. Oversees and participate in the mobilization of personnel, goods and services and oversees contractors’ work;
  • Develop and manage, in coordination with partners, an overall Project implementation strategy;
  • Prepare Project Work Plans and present them to the National Project Director/Project Board for review/approval;
  • Supports the work and decision-making of the Project Board by providing timely, detailed and accurate information to the Project Board`s members. Prepares Project Board sessions, ensures minute-taking and information-sharing; 
  • Develop Monitoring and Evaluation Plan for tracking and evaluating progress against the agreed targets;
  • Monitors expenditures of financial resources to ensure compliance with rules and procedures and accuracy and reliability of financial reports; ensures preparation of budget revisions as necessary; follows up with the National Project Director and the Project Board on issues;
  • Coordinate an exit strategy at least 6 months ahead of the project closure date; ensure closure of the project is done per the established procedures.
Monitor progress and manage risks, ensuring that changes are controlled and problems addressed; Report on progress and issues:
  • Monitor Project progress to ensure that it is in accordance with the timetable set out in the Project Document and preparation of regular updates to Project Boards on projects’ progress, implementing issues, emerging risks/problems and proposals for necessary remedial actions;
  • Collect and manage project data as required by the M&E Plan;
  • Monitor financial resources and accounting to ensure accuracy and reliability of financial reports; 
  • Manage the project risks; inform the Project Board on emerging issues and risks update the issue and risk status; 
  • Organize regular Project Board meetings and regularly report on the progress to the Project Board; 
  • Ensures that all draft reports and information that are obligation of the MPALSG according to the Finance Contract between the European Investment Bank and RS are prepared in a timely manner;
  • Ensure reporting to National Project Director/Project Board is prepared timely and the reports are meeting the standards;
  • Support the preparation of reviews and evaluations as defined in the project document;
  • Prepare final project reports and papers;
  • Design Terms of Reference for engagement of consultants and companies.
Networking and support to resource mobilization:
  • Maintain good cooperation and coordination between national counterparts, projects’ partners and other stakeholders;  
  • Maintain regular contacts with beneficiaries to ensure relevance and quality of projects’ outputs;
  • Establish record with contacts, pursue networking and information sharing and follow up on partnership related issues;
  • Contribute to the development of pipeline initiatives primarily under the themes covered by the project.
Communication, knowledge management and learning:
  • Provide policy advice on issues within the scope of the project;
  • Regular exchange of information/experience with other projects, cross-learning and sharing results and good practices;
  • Ensure the project has the required communication package;
  • Prepare communication materials for dissemination inside and outside the UNDP;
  • Capture lessons learnt during project; 
  • Participate in internal meetings;
  • Participate in training events, communities of practice; 
  • Facilitate team’s learning and knowledge sharing;
  • Performing other duties as required.
Performance Indicators for evaluation of results:
  • Project results delivered; 
  • Direction and guidance to Project team provided;
  • Dialogue with relevant Ministries, stakeholders and beneficiaries maintained;
  • Financial reports, narrative reports and workplans developed on time in line with quality standards;
  • Sound management of Project finances; 
  • Project’s activities and achievements captured and presented; 
  • Team learning, and knowledge management organized as a part of project cycle.

Competencies

  • Good application of Results-Based Management.
  • Good communication, coordination and facilitation skills.
  • Consistently ensures timeliness and quality of Project work. 
  • Establishes lasting relationships and substantive dialogue with clients.
  • Treats all people fairly without favourism.
  • Strong oral and written communication skills. 
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability. 
  • Demonstrates integrity by modeling ethical standards.  
 

Required Skills and Experience

Education:
  • University degree in social sciences political science, public or business administration, economics or related fields), master’s degree will be considered as an asset.
Work experience:
  • At least 7 years of experience in managing complex projects in development and support to local self-governments in the Republic of Serbia, especially including complex procurement and local infrastructure development;
  • Minimum 2 (preferably 5) years of relevant experience in a management position on an EU-funded project;
  • Experience in working with European Investment Bank loan agreements, experience in dealing with EIB procedure will be considered as asset;
  • Demonstrated experience in managing teams and complex projects/processes;
  • Previous experience in working in the UN system would be considered an asset;
  • Familiarity with the migration context in Serbia would be considered an asset.
Knowledge: 
  • Excellent understanding of Serbia's socio-economic situation; 
  • Understanding of current policies and legislation relevant for EU funds; 
  • Familiarity with the EIB rules and regulations;
  • Knowledge in the use of computers and office software packages and handling of web-based management systems.
Personal qualifications: 
  • Ability to organize and motivate team, deliver when working under pressure and within changing circumstances;
  • Excellent writing/reporting and presentation skills;
  • Excellent interpersonal, networking and team building skills. 
Language:
  • Excellent knowledge of written and spoken Serbian and English.

Disclaimer

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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