Information Management Assistant

Peace and Security Centre

The UNOPS Peace and Security Centre (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. The Centre is responsible to administer, provide support and oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations. It is headed by the Centre Director who has the overall authority and accountability for the performance of the Peace and Security Centre on behalf of its clients.

UNMAS

The UNMAS Iraq programme was formally established in June 2015, at the request of the UN Under-Secretary General for Peacekeeping Operations (DPKO) and the Special Representative of the Secretary General for Iraq, to lead the UN efforts to mitigate explosive threats in the country, as well as to support the enhancement of national and regional mine action capacities. UNMAS is supporting multiple layers of operations under the UNMAS Iraq Strategic Plan which focuses on three main components which are explosive hazard management, capacity enhancement, and risk education.

Under the supervision of the Head of Projects (HoP) and the Information Management Project Manager (IM PM), your duties and responsibilities will be to:

• Prepare the Information Management briefing documentations.
• Produce periodic progress information reports.
• Ensure the administrative and logistical organization of conferences and meetings, the taking of notes/minute, interpreting and translation for the UNMAS HoP and IM PM.
• Assist with the coordination of IM requirements in accordance with the established working practices, IM procedures or other relevant protocols.
• Collect, analyze, and disseminate operations and quality assurance related information from/to all stakeholders.
• Assist in procurement planning for IM Project.
• Support in drafting plans, reports and related documents as required to support the programme activities.
• Assist in any training required to assimilate the knowledge and techniques needed to manage IM Project.
• Conduct data entry under the guidance of IM PM.
• Perform any other related duties as directed by the HoP and IM PM.

• Secondary school (High School or equivalent) with a minimum of five years of relevant experience is required.

• Relevant experience is defined as experience in information management or general administrative support.
• Experience in using SQL is required.

• Fluency in English (speak, read, and write) is required.
• Fluency in Arabic (speak, read, and write) is required.

• Erbil, Iraq is a non=family duty station
• Qualified female candidates are strongly encouraged to apply.
• This is a local position, therefore only nationals of duty station (Iraq) or applicants with a valid residence permit will be considered.
• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.