Logistics coordinator (M/F) - Nigeria
Maiduguri (Nigeria) | Nigeria
For more than 30 years, Médecins du Monde, a campaigning medical organisation committed to international solidarity, has been caring for the most vulnerable populations at home and abroad. It has continued to highlight obstacles that exist in accessing health care and has secured sustainable improvements in health-for-all policies.
Those working for this independent organisation do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations.
MdM currently works in more than 40 countries across all continents where it focuses on 5 priority areas: emergency and crisis, sexual and reproductive health, harm reduction, migrants and displaced populations (health rights), health and environment.
Violence in the northeast of Nigeria has caused massive displacement and at the same time restricted movement. It has disrupted food supplies, seriously hindered access to basic services, and limited agricultural activities. Since February 2016, as humanitarian access is increasing, extreme food insecurity and malnutrition conditions have been revealed in Borno state.
As of 3rd August 2018, 1.82 million people are estimated to be displaced within/from Borno state, 1.63 million of them actually stayed within the state. Most of them (more than 1.2m) are living in Maiduguri with the host community and others in formal and informal camps.
MdM has its coordination office in Maiduguri and a sub office in Damboa.
MdM has started since October 2016 an emergency response to this crisis, in the Borno state. Since 2018, MdM strategy in Borno state focuses on improving access to:
- Free comprehensive primary healthcare services
- Quality nutrition treatment for malnourished children
- Mental health and psychosocial support
- Lifesaving medical care, holistic referral services for survivors of gender based violence
In 2019, MdM runs directly 6 clinics (3 in Maiduguri, 3 in Damboa) and supports two Ministry of Health PHCC. MdM has also developed internal capacities to respond to new emergencies (mainly displacements of population as well as cholera outbreak).
TASKS AND RESPONSIBILITIES:
Under the direct responsibility of the general coordinator, you will lead the development of the country programme logistics strategy and ensure its timely implementation. You provide logistics guidance, advice and support to all programmes and field sites and the logistics staff in these locations as necessary or as requested. You ensure that MdM’s policies, systems and guidelines are implemented, used and adhered to.
More specifically, your responsibilities are:
- Define and implement the logistic tools required to achieve the general objectives, in close collaboration with the general coordinator
- Define and implement logistics process and ensure that everyone is trained and respecting these processes
- Assist fields on scheduling all logistics activities needed, in order to reach projects objectives
- Provide input on logistics matters to the coordination team for proposal and report writing
- Ensure the good filling and follow-up of all the logistics tools for a good capitalization at mission level
- Be responsible for all communication related to logistics issues with the logistics referent based in HQ
- Be the technical adviser and take final responsibility for all logistics tasks of the mission
- Be responsible for the appropriate selection, installation, use and maintenance of equipment across the following technical disciplines: information technology, communications, mechanics, energy & electricity, cold chain etc.
- Manage and supervise the rehabilitation of health centres
- Take part in any assessment as per required
- Develop and maintain good network of contacts to facilitate emergency responses (customs, suppliers, other NGOs, etc.) and provide logistics support to any emergency responses as per needed
- Support the medical team particularly on transportation: fleet management; contract with helicopters companies etc
Procurement and supply chain
- Ensure the overall supply chain management (international & local purchases)
- In coordination with the finance coordinator, be in charge of the implementation, follow-up and respect of MdM logistics procedures
- Ensure active monitoring of the purchasing process
- Ensure that the filing system to record and archive all procurements is rigorously maintained by the logistics team
- Ensure the existence and maintenance of a supplier database and develop robust local supplier relationships at national level
- Ensure systems mitigate risks from corruption and insecurity
- Be responsible for the definition of the logistics department staff set-up
- Be responsible for the line management of specified logistics staff in accordance with HR policies and procedures
- Facilitate the communication within the logistics team and between the different members of the team on logistics issues
- Be in charge of the capacity building and training of all logistics staff to improve efficiency, awareness and compliance with logistics systems and procedures
- Participate in development, review, implementation, diffusion and monitoring of MdM’s security measures
- Ensure security briefing regarding movements and means of communication to all expatriate and national staff joining the mission
- Ensure the safety of offices, guesthouses
- Monitor the security context and its consequences on operations and provide guidance to teams as required
- Compile all security incidents in MdM area of intervention received from general coordinator and fill the security incident follow-up
Meetings, representation and reporting
- Attend MdM monthly coordination meetings and take part, when relevant, in the field weekly coordination meeting
- Represent MdM and network with relevant external organisations at national level
- Attend national logistics or security related meetings (clusters, Humanitarian Forum meeting…) when requested by the general coordinator
- Consolidate logistics reporting and prepare monthly logistics report
CONDITIONS OF EMPLOYMENT:
Fixeds-term contract : 9 months
Starting date: June 2019
Gross monthly salary: 2 763 euros
Premium equal to one month salary paid in two instalments - minimum of 6 months seniority required
Expatriation bonus (10% gross salary per month)
Transportation cost, vaccines and visas covered
22.5 RTT (recovery days) per year
5 weeks of paid leaves per year.
Health insurance (60% covered by MdM and 40% by the employee)
Punctual teleworking agreement (after 6 months)
Médecins du Monde promotes trainings and internal mobility
SKILLS AND EXPERIENCE NEEDED:
Experience in working in an international NGO in emergency contexts
Experience in fleet management, security, supply chain, stock
Ability to work quickly, under pressure, and with short deadlines
Experience in managing a large team and work in an international team (diplomacy is compulsory, but strong management also)
Good writing and communication skills
Excellent organizational skills
IT: Excellent knowledge of Windows environment (word, excel)
Languages: English is mandatory (oral and written), and knowledge of Hausa or French would be an asset
You are committed to MdM’s values as an organisation and motivated by its non-statutory, NFP model
TELEPHONE APPLICATIONS WILL NOT BE ACCEPTED
Médecins du Monde reserves the right to fill the vacancy before the closing date for applications.
MdM stands up for the integration of people living with disabilities and fights against discrimination.
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