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  • Organization: UNDP - United Nations Development Programme
  • Location: Kramatorsk
  • Grade: SB-4 (SC8/SC9), Service Contract, Local Contractors Agreement - Consultancy
  • Occupational Groups:
    • Operations and Administrations
    • International Relations
    • Public Policy and Administration
    • Civil Society and Local governance
    • Development Cooperation and Sustainable Development Goals
    • Democratic Governance
  • Closing Date: 2019-04-29

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Local Governance and Administrative Services Specialist

Kramatorsk (Ukraine)

Background

The ongoing conflict in eastern Ukraine has had a direct and highly negative impact on social cohesion, resilience, livelihoods, community security, and the rule of law. Recognizing the need to urgently address reconstruction, economic recovery and peacebuilding needs in areas affected both directly and indirectly by the conflict, in late 2014 the Government of Ukraine requested technical assistance and financial support from the international community to assess priority recovery needs. In late 2014, the United Nations, the World Bank and the European Union conducted a Recovery and Peacebuilding Assessment, which was endorsed by the Cabinet of Ministers in mid-2015.
The United Nations Development Programme (UNDP) has been active and present in eastern Ukraine for the past decade, prior to the conflict, with a focus on community development, civil society development, and environmental protection. Work on addressing the specific conflict-related development challenges discussed above built on this earlier engagement, established partnerships, and started in 2015 through the Recovery and Peacebuilding Programme (RPP). The RPP is a multi-donor funded framework programme formulated and led by the UNDP in collaboration with the Government of Ukraine and in cooperation with a number of partnering UN agencies (UN Women, FAO, UNFPA). 
The Programme’s interventions are grouped under the following key Programme components, which reflect the region’s priority needs: 
Component 1: Economic Recovery and Restoration of Critical Infrastructure
Component 2: Local Governance and Decentralization Reform 
Component 3: Community Security and Social Cohesion.
UNDP Ukraine invites applications from highly qualified and experienced Ukrainian professionals for the post of the Local Governance and Administrative Services Specialist, to provide capacity development support and technical assistance on administrative services delivery to newly amalgamated communities, rayons and the regional civil-military administrations of Donetsk and Luhansk Oblasts close to the contact line, to reduce the hardships of conflict affected population of Donetsk and Luhansk oblasts to access administrative, legal aid and information services, to work with local institutions to develop their capacities to deliver, through mobile service units, quality administrative, legal aid and information services that genuinely reach out to conflict affected population. This position falls under the second component of the RPP – i.e., Local Governance and Decentralization Reform (LGDR). Planned outputs and activities under the LGDR component are funded by the Government of Sweden, the Government of Switzerland, the Government of Canada and the European Union.
 

Duties and Responsibilities

Under the direct supervision of the Programme Coordinator of the Local Governance and Decentralization Reform (LGDR) Component, the Local Governance and Administrative Services Specialist in close cooperation with the Administrative Decentralization Specialist will perform the following key tasks:
  • Contribute to the analysis of administrative reform results and compilation of decentralization best practices relevant for target communities in the East;
  • Contribute to improving local institutions and administrative services in GCAs of Donetsk and Luhansk oblasts and promote the inclusion of women in local governance;
  • Assist to set up and operationalisation of up to 10 mobile administrative offices (mobile TsNAPs); provide support to the purchasing of vehicles and specialized equipment;
  • Contribute to the identification of a total of 25 territories (13 in the Donetsk region and 12 in Luhansk) where these units will be operating;
  • Ensure the implementation of a “one-stop shop” approach in provision of a range of priority administrative, legal aid and information services to population of pre-selected target territories; 
  • Facilitate the process of development and design of a system of geo-localisation of the mobile service units and make it available to users through SMS notifications, GPS based apps or other relevant e-solutions;
  • Contribute to the creation and set up of an Information Platform, which can be accessed online through browsers and apps;
  • Promote the sustainability of the Project’ interventions and draw important lessons learnt to inform the further implementation of the programme;
  • Mobilise the young population in GCAs to support, on a voluntary basis, the new model of service delivery;
  • Facilitate the process of setting up a network of mobile Centres of Administrative Services (TsNAPs) and ensure the hand over of all purchased assets to responsible local authorities;
  • Ensure capacity assessment, capacity building and technical assistance for improvement of local public service provision for target communities;
  • Pilot innovative approaches and technologies through an assessment of applicability and identification and development of e-tools for improving local services and increasing transparency in pilot regions;
  • Contribute to preparation of annual, quarterly, and detailed implementation work plans, and other related documents for timely commencement and implementation of the component activities;
  • Collect and analyse of the data and relevant studies on decentralization, local services and shared services (education, health, and social services). Ensure availability of an up-to-date information on all critical administrative services issues related to RPP;
  • Initiate and facilitate experience exchange and study tours to exchange and learning of the experience of other regions in implementing regional policy and preparing proposals 
  • Perform other activities as requested by Programme Coordinator and UNDP Project Office Management.
Measurable outputs of the work assignment:
  • Full and efficient implementation of the assigned activities related to administrative services’ delivery as part of the Local Governance and Decentralization Reform component of the RPP;
  • Results, experiences and lessons learned during implementation of assigned work is disseminated at the local and national levels;
  • Reporting and quality monitoring activities completed.
Performance indicators for evaluations of results:
  • Respective sections of the annual work plan for the Local Governance and Decentralization Reform component of RPP is fully and timely implemented;
  • Funds delivery allocated for administrative services support activities reached 100%;
  • Programme and Component activities are carried out in strict accordance with UNDP rules and procedures.

Competencies

Corporate Competencies:
  • Communication;
  • Delivery;
  • Innovation;
  • Leadership;
  • People Management;
  • Demonstrating/safeguarding ethics and integrity;
  • Promotes the vision, mission, and strategic goals of UNDP;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
Functional Competencies:
  • Knowledge Management and Learning; 
  • Development and Operational Effectiveness;
  • Conflict Management;
  • Result orientation;
  • Teamwork;
  • Self –management and emotional intelligence;
  • Promoting Organizational Learning and Knowledge Sharing:
Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things;
Documents and analyses innovative strategies and new approaches;
  • Client Orientation:
Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion;
Organizes and prioritizes work schedule to meet client needs and deadlines;
  • Innovation and Marketing New Approaches:
Generates new ideas and proposes new, more effective ways of doing things;
Documents and analyses innovative strategies/best practices/new approaches;
  • Global Leadership and Advocacy for UNDP’s Goals
Performed analysis of political situations and scenarios, and contributes to the formulation of institutional responses;
Uses the opportunity to bring forward and disseminate materials for global advocacy work and adapts it for use at country level.  
Other:
  • Ability to implement project/programmes components for results, including the ability to translate strategic aims into achievable annual work plans; and prepare inputs to project/programme reports in a timely manner;
  • Good interpersonal communication skills;
  • Ability to handle politically sensitive issues and establish partnership with government authorities and CSO’s and within UNDP; 
  • Sound judgment and maturity to foster a positive work environment;
  • Good facilitation skills;
  • Familiarity with national legislation on recovery issues;
  • Demonstrated strong analytical, coordination and facilitation skills;
  • Excellent usage of computers and office software packages.

Required Skills and Experience

  • Master’s Degree or equivalent in Public Administration, Political Sciences, Law, Economics, Social Sciences, or other relevant areas;
  • At least 3 years of proven experience of analysis and research in the field of decentralization, inter-governmental relations, local service delivery, public administration, territorial administrative reorganization or other relevant areas;
  • Experience in delivering capacity development, advisory and advocacy services to the Government in the relevant fields would be a strong advantage;
  • Sound knowledge of public sector reforms generally and the reforms currently undertaken at the local level by the Ukrainian Government would be a strong advantage;
  • Experience of working with relevant stakeholders from the governmental and non-governmental institutions involved in governance issues at the national and sub-national levels would be an asset;
  • Working level of English;
  • Fluency in Ukrainian and Russian is required.
 

Disclaimer

Important applicant information

All posts in the GS and NO categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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