Procurement Assistant
Port Moresby
- Organization: UNDP - United Nations Development Programme
- Location: Port Moresby
- Grade: Administrative support - SB-2 (SC3/SC4), Service Contract, Local Contractors Agreement
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Occupational Groups:
- Operations and Administrations
- Administrative support
- Procurement
- PROCUREMENT
- Closing Date: Closed
Background
Papua New Guinea is currently a medium sized office. The Office has been increasing the programme delivery from $12.5 million in 2015 to $16.07 million 2017. In 2018, the Office has agreed on a programme delivery target of $17.1 million to be delivered through 15 Projects. The target of the office is to progress to a $20 million per annum office to ensure office sustainability. The Office is embarking on an ambitious plan to construct the UN House in the Country, for which the Govt of PNG has provided land on a long-term lease to the UN and it is not feasible for the existing CO team to handle this project. The operations structure in the Office is currently decentralized, especially with each team having its own Procurement and Administrative support and likely contributing to differentiated approaches to the critical enabler for programme delivery. The CO needs to consolidate all operational functions (notably procurement), irrespective of contract modalities in the Country Office and also reduce footprint. Under the overall guidance and supervision of the Procurement Team Leader, the Procurement Assistant provides procurement services ensuring high quality and accuracy of work. The Procurement Assistant promotes a client, quality and results-oriented approach in the Unit. The Procurement Assistant works in close collaboration with the operations, programme and projects staff in the CO and UNDP HQs staff to exchange information and ensure consistent service delivery. |
Duties and Responsibilities
Summary of key functions:
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Competencies
Building Strategic Partnerships Level 1.1: Maintaining information and databases
Promoting Organizational Learning and Knowledge Sharing Level 1.1: Basic research and analysis
Job Knowledge/Technical Expertise Level 1.1: Fundamental knowledge of processes, methods and procedures
Promoting Organizational Change and Development Level 1.1: Presentation of information on best practices in organizational change
Design and Implementation of Management Systems Level 1.1: Data gathering and implementation of management systems
Client Orientation Level 1.1: Maintains effective client relationships
Promoting Accountability and Results-Based Management Level 1.1: Gathering and disseminating information
Core Competencies:
UNDP Procurement Certification programme |
Required Skills and Experience
Secondary Education with specialized training in procurement. University Degree in Business or Public Administration would be desirable, but it is not a requirement. |
4 years of relevant administrative experience is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of automated procurement systems, experience in handling of web-based management systems. |
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Disclaimer
Important applicant information
All posts in the Service Contract categories are subject to local recruitment.
Applicant information about UNDP rosters
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Workforce diversity
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