Secretary

The WHO Country Office is an integral part of the WHO Regional Office for Europe. Its main role is to facilitate and coordinate all WHO activities at country level. This is done through facilitating the implementation of the Biennial Collaborative Agreement with the country and its corresponding work plan. The WHO Country Office maintains good working relations and ensures a two way flow of information exchange between the country and WHO. The main objectives of the Joint Tuberculosis, HIV and viral Hepatitis (JTH) Programme, where ALB Global Fund project “Scaling up and ensuring sustainability of the national response to HIV/AIDS and TB among key populations” fits, are to\:

--> provide state-of-the-art and context-specific technical assistance to the Member States on TB M/XDR-TB, HIV/AIDS and hepatitis prevention, control and care;

--> provide evidence-based control policies, guidelines and standards;

--> optimize HIV, viral hepatitis and sexually transmitted infections prevention, diagnosis, treatment and care outcomes;

--> pursue TB prevention and control through End TB Strategy implementation;

--> support Member States in adapting control strategies within the context of strengthening health systems and people-centred approaches;

--> assist Member States in monitoring and evaluation of national control programmes for HIV, TB, M/XDR-TB and viral hepatitis;

--> foster bilateral, multilateral and multisectoral collaboration and partnership;

--> develop stronger linkages between tuberculosis, M/XDR-TB, HIV, hepatitis, sexually transmitted infections control programmes and other health programmes and services particularly to drug dependence and harm reduction, sexual and reproductive health, and maternal, newborn and child health services;

--> address TB, HIV, viral hepatitis, TB/HIV co-infection, multidrug-resistant TB, with the focus on the needs of poor and vulnerable populations;

--> reduce vulnerability and address structural barriers to accessing services;

--> leverage broader health outcome and contribute to health system strengthening based on primary health care and the engagement of all care providers;

--> empower people with TB, HIV, viral hepatitis, civil society organizations and communities through partnership;

--> enhance advocacy, communication and social mobilization for improved control programmes; and enable and promote research.

DESCRIPTION OF DUTIES

As part of a unit team, to perform a variety of secretarial and administrative services in support of the activities of the Global Fund project “Scaling up and ensuring sustainability of the national response to HIV/AIDS and TB among key populations” and relevant Country Office needs.

1. Drafts correspondence and documents based on written/verbal prompts from the professional staff of the unit. Composes and finalizes correspondence of administrative nature. Provides rough translation or synopsis of incoming mail. Takes notes at meetings. Types reports and other documentation.

2. Assists with the administrative preparation and conduct of regional meetings and educational activities, in accordance with established procedures.

3. Makes travel arrangements for duty travels and, in accordance with established procedures, prepares approval memoranda, travel authorizations and follows up on issue of duty travel reports.

4. Prepares correspondence for the recruitment of consultants and staff; arranges briefing appointments and provides secretarial support for them while in EURO; processes agreements for performance of work and other types of contractual arrangements as required and related correspondence follows up on deadlines of such agreements/contracts and prepares payment instructions.

5. Initiates action to process or follow up on correspondence, documentation and forms. Creates background files and compiles reference material as appropriate. Accesses and retrieves information from relevant databases and updates as required.

6. Responds to and acts on telephone enquiries and requests for information. Assesses the critical nature of technical enquiries and refers them to appropriate staff for reply. Coordinates appointments for supervisor(s) and organizes programmes for visitors.

7. Provides briefing and guidance to staff at all levels in the unit/programme on office practices and procedures; liaises with, assists or replaces other secretaries and/or programme assistants in the unit or department should the need arise.

8. Performs other related duties as required.

REQUIRED QUALIFICATIONS

Education

Experience

Skills

WHO Competencies

Use of Language Skills

REMUNERATION

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link\: http\://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• Staff members in other duty stations are encouraged to apply.

• For information on WHO's operations please visit\: http\://www.who.int.

• WHO is committed to workforce diversity.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.