Procurement Analyst

Based in Copenhagen, Denmark, the UNOPS Integrated Practice Advice and Support (IPAS) serves all the regions and headquarters, primarily with advice and solutions to everyday implementation challenges. IPAS consists of a diverse team of subject matter experts in the six practice areas of HR, Administration, Legal, Finance, Procurement, Project Management and Infrastructure. IPAS has three main roles:

Support to operations in the field offices: IPAS provides timely advice and supports actively finding of solutions to everyday implementation challenges, based on policy and best practices. It also provides operational support in specific areas.

Business efficiency: IPAS recommends changes to policies, processes and operating standards based on the feedback and experience of the field offices. IPAS also ensures transparent and efficient project implementation, in line with policy and business needs. 

Body of knowledge: IPAS contributes to research and coordination within the policy groups and project practitioners. It provides structured knowledge and subject matter expertise which is used across practice areas to provide coherent and tailored advice to the requesting offices.

The Procurement Analyst as a member of the Category Management team will be responsible for the delivery and implementation of effective procurement services to the HQ Business Units for a wide range of goods and services. These services reflect best practices in international public procurement, compliance with UNOPS Financial Rules and Regulations and procurement policy, ensuring appropriate risk management and obtaining the best value for money.

1. Assist the Category Management Team and its clients in all aspects of the procurement process:

- Assist and advise the requisitioning units on the procurement process, including planning, drafting of clear requirements, and raising requisitions

- Assist the Category Management Team in the remaining steps of the procurement process in the capacity of procurement official, ie. Preparation and launching of sourcing and solicitation events in eSourcing, management of bid submissions, communication with the bidders, participation in the evaluations, preparation of evaluation reports, preparation and submitting of the procurement cases for review to Contracts and Property Committee, support in preparation of Contracts, Long Term Agreements and Purchase Orders and amendments thereof.

2. Maintain UNOPS LTA database - ensure that all records in the LTA database are up to date at all times representing the actual portfolio of UNOPS’ LTAs.

3. Maintain supplier relationships including conducting supplier performance evaluations. Stay abreast with market developments within the relevant product and service categories.

4. Maintain client relationships:

- Respond to client requests for information, advice or any other assistance and coordinate communication with a range of HQ units to provide a clear, consistent and timely response

- Ensure timely correspondence with the clients to advise them on the best available solutions

- Provide guidance and advice on UNOPS procurement policies and procedures to support and assist requesting sections

- Provide timely and effective procurement services and contract delivery to clients

5. Other

- Represent UNOPS procurement at Business Seminars and/or in other forums to meet with suppliers when required

- Conduct training / capacity building internally both at HQ and occasionally in the field.

• Advanced university degree (Master’s or equivalent) in Supply Chain / Procurement, Engineering, Business/Commerce, Accounting/Finance, Law, Economics, or other related discipline is required. 
• First level university degree (Bachelor’s or equivalent) in related field with additional 2 years of relevant working experience may be accepted in lieu of advanced university degree.
• Mechanical Engineering educational background is desirable.

• With an advanced university degree, a minimum 3 years of experience in a procurement role is required.
• Demonstrated experience in a range of procurement activities such as procurement process, policy, contract management, supplier relationship management.
• Demonstrated experience in communicating and advising across a range of audiences.
• Well-developed analytical thinking and problem solving skills.
• Experience in UN system organizations preferably in a field office is desirable.
• Experience within the field of mechanical engineering is desirable.

• Fluency in English is required. 
• Knowledge of Spanish or French is desirable.

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.