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  • Organization: UNDP - United Nations Development Programme
  • Location: Istanbul
  • Grade: P-2, International Professional - Internationally recruited position - Junior level
  • Occupational Groups:
    • Poverty Reduction
    • Procurement
    • Environment
    • Development Cooperation and Sustainable Development Goals
  • Closing Date: 2019-05-26

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UNDP-GEF Procurement Analyst

Istanbul (Turkey)

Background

The Bureau for Policy and Programme Support (BPPS) has corporate responsibility for developing all relevant policy and guidance to support the results of UNDP’s Strategic Plan.  BPPS’ staff provides technical advice to Country Offices, advocates UNDP corporate messages, represents UNDP at multi-stakeholder fora including public-private dialogues, government and civil society dialogue initiatives, South-South and Triangular cooperation initiatives, and engages in UN inter-agency coordination in specific thematic areas.  BPPS works closely with UNDP’s Crisis Bureau to support emergency and crisis response.  BPPS assists UNDP and partners to achieve higher quality development results through an integrated approach that links results-based management and performance monitoring with more effective and new ways of working.  BPPS supports UNDP and partners to be more innovative, knowledge, and data driven including in its programme support efforts. 
 
Based in UNDP’s Bureau for Policy and Programme Support, the UNDP-Global Environmental Finance Unit (UNDP–GEF Unit) is responsible for providing leadership, technical support and implementation oversight to the delivery of GEF vertical Funds, Adaptation Funds, and Green Climate Funds portfolio which is the largest portfolio of the Environment and Sustainable Development pillar of UNDP’s Strategic Plan. The UNDP–GEF Unit is organized into a number of substantive technical teams with staff located in both HQs and UNDP’s Regional Hubs in Addis Ababa, Istanbul, Panama and Bangkok, and with a decentralized structure in terms of financial, operational, and budget managements with authority delegated to respective managers located in HQ or in the region. 
 
The Management and Programme Support Unit of UNDP-GEF is responsible for all management and programme support, operational, and financial matters related to the management and oversight of the GEF vertical, Adaptation, GCF, Cost Sharing, Sub-trust, and Management funds to support the Unit. The complexity of GEF programme/projects and donor reporting requirements, the huge GEF portfolio size, the highly decentralized business structure and delegation to regions, require a team highly skilled in programme support, operations, and financial management located at HQ and in the regions. 
 
Under the guidance and direct supervision of the UNDP-GEF Management and Programme Support Specialist, the Procurement Analyst is responsible for management of UNDP-GEF’s procurement and effective delivery of procurement services in order to obtain the best value for money for an environmental finance portfolio valued at approximately $5.28 billion.  S/he analyzes and interprets the financial rules and regulations and provides solutions to a wide spectrum of complex issues related to procurement. The Procurement Analyst promotes a collaborative, client-focused, quality and results-oriented approach in the Unit.
 
The Procurement Analyst works in close collaboration with UNDP-GEF and DIM project teams in HQ and Regional Hubs, and other UNDP Units to successfully deliver procurement services and training where necessary. 
 
The Procurement Analyst will be part of the MPSU team located in UNDP’s Regional Hub in Istanbul, Turkey, and is expected to travel occasionally.  The Procurement Analyst may be periodically redeployed, in accordance with capability, consent, and due process, to a different regional hub as needed.
 

Duties and Responsibilities

Summary of Key Functions:
  • Elaboration and implementation of operational strategies
  • Management of procurement processes
  • Introduction and implementation of sourcing strategy and e-procurement tools
  • Facilitation of knowledge building and knowledge sharing
 
Ensures elaboration and implementation of operational strategies focusing on achievement of the following results:
  • Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies.  Implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system;
  • UNDP-GEF Unit Procurement business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in Procurement and Logistics, and control of the workflows in the Procurement Unit;
  • Elaboration and implementation of cost saving and reduction strategies;
  • Implementation of contract strategy in the Unit including tendering processes and evaluation, contractor appraisal, management of the contract and contractor, legal considerations, payment conditions, and risk assessment;
  • Implementation of the strategic procurement including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, performance measurement;
  • Timely extension of vendor contracts and associated submissions to CAP/ACP as applicable.
Manages and guides procurement processes for DIM projects, and COs at their request focusing on achievement of the following results:
  • Timely and duly preparation of procurement plans for the office and projects and monitoring of their implementation;
  • Implementation of proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation;
  • Review and certification of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP);
  • Management of procurement contracts and, upon delegation of responsibility, performing the functions of Manager Level 1 in Atlas for Purchase orders approval;
  • Elaboration of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems;
  • Establishment of the procurement processes monitoring system and mechanisms to eliminate deficiencies in procurement.
Ensures introduction and implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:
  • Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms;
  • Maintenance of the UNDP-GEF cases and contracts in the UNDP-GEF databases and BPPS procurement action plan system.
Ensures facilitation of knowledge building and knowledge sharing focusing on achievement of the following results:
  • Organization of trainings for the UNDP-GEF staff, including DIM project staff, on Procurement;
  • Synthesis of lessons learnt and best practices in Procurement;
  • Sound contributions to knowledge networks and communities of practice.

Competencies

Core
 
Innovation
  • Ability to make new and useful ideas work.
Leadership
  • Ability to persuade others to follow.
People Management
  • Ability to improve performance and satisfaction.
Communication
  • Ability to listen, adapt, persuade and transform.
Delivery
  • Ability to get things done while exercising good judgement.
Technical/Functional
 
Operational Efficiency
  • Ability to identify and execute opportunities to improve operational efficiency.
Procurement
  • The ability to acquire goods, services or works from an outside external source.
Knowledge Management
  • Ability to capture, develop, share and effectively use information and knowledge.
Quality Assurance
  • Ability to perform administrative and procedural activities to ensure that quality requirements and goals are fulfilled.
Sourcing
  • Ability to find, evaluate and engage suppliers of goods and services.
Strategic Sourcing
  • Knowledge of strategic sourcing concepts, principles and methods, and ability to apply to strategic and/or practical situations.
Supplier Management
  • Knowledge of supplier management concepts, principles and methods, and ability to apply to strategic and/or practical situations.
Logistics
  • Knowledge of logistics operations, principles and methods, and ability to apply to strategic and/or practical situations.
Contract Management
  • Knowledge of contract management concepts, principles and methods, and ability to apply to strategic and/or practical situations.
 

Required Skills and Experience

Education
  • Master’s degree in Business Administration, Public Administration, Finance, Economics or closely related field with at least 2 years of relevant experience preferred;
  • A Bachelor’s degree in Business Administration, Public Administration, Finance, Economics or closely related field with at least 4 years of relevant experience will also be accepted;
  • Completion of recognized certification program on project management and/or procurement is an asset.
Experience
  • Minimum 2-4 years of progressive experience at the national or international level in procurement management and providing management advisory services focusing on procurement and fund/resource management; 
  • Experience in handling an ERP system is an advantage; 
  • Extensive knowledge UNDP procurement policies, procedures and practices; Knowledge of UNDP-GEF and its procurement policies, procedures and practices highly desirable;
  • Full computer literacy.
Language Requirements
  • Proficiency in written and spoken English;
  • Fluency in, or working knowledge of, other UN languages is an asset.
 

Disclaimer

Important information for US Permanent Residents ('Green Card' holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. 

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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