UNDP-GEF Procurement Analyst
Duties and Responsibilities
- Elaboration and implementation of operational strategies
- Management of procurement processes
- Introduction and implementation of sourcing strategy and e-procurement tools
- Facilitation of knowledge building and knowledge sharing
- Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies. Implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system;
- UNDP-GEF Unit Procurement business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in Procurement and Logistics, and control of the workflows in the Procurement Unit;
- Elaboration and implementation of cost saving and reduction strategies;
- Implementation of contract strategy in the Unit including tendering processes and evaluation, contractor appraisal, management of the contract and contractor, legal considerations, payment conditions, and risk assessment;
- Implementation of the strategic procurement including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, performance measurement;
- Timely extension of vendor contracts and associated submissions to CAP/ACP as applicable.
- Timely and duly preparation of procurement plans for the office and projects and monitoring of their implementation;
- Implementation of proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation;
- Review and certification of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP);
- Management of procurement contracts and, upon delegation of responsibility, performing the functions of Manager Level 1 in Atlas for Purchase orders approval;
- Elaboration of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems;
- Establishment of the procurement processes monitoring system and mechanisms to eliminate deficiencies in procurement.
- Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms;
- Maintenance of the UNDP-GEF cases and contracts in the UNDP-GEF databases and BPPS procurement action plan system.
- Organization of trainings for the UNDP-GEF staff, including DIM project staff, on Procurement;
- Synthesis of lessons learnt and best practices in Procurement;
- Sound contributions to knowledge networks and communities of practice.
- Ability to make new and useful ideas work.
- Ability to persuade others to follow.
- Ability to improve performance and satisfaction.
- Ability to listen, adapt, persuade and transform.
- Ability to get things done while exercising good judgement.
- Ability to identify and execute opportunities to improve operational efficiency.
- The ability to acquire goods, services or works from an outside external source.
- Ability to capture, develop, share and effectively use information and knowledge.
- Ability to perform administrative and procedural activities to ensure that quality requirements and goals are fulfilled.
- Ability to find, evaluate and engage suppliers of goods and services.
- Knowledge of strategic sourcing concepts, principles and methods, and ability to apply to strategic and/or practical situations.
- Knowledge of supplier management concepts, principles and methods, and ability to apply to strategic and/or practical situations.
- Knowledge of logistics operations, principles and methods, and ability to apply to strategic and/or practical situations.
- Knowledge of contract management concepts, principles and methods, and ability to apply to strategic and/or practical situations.
Required Skills and Experience
- Master’s degree in Business Administration, Public Administration, Finance, Economics or closely related field with at least 2 years of relevant experience preferred;
- A Bachelor’s degree in Business Administration, Public Administration, Finance, Economics or closely related field with at least 4 years of relevant experience will also be accepted;
- Completion of recognized certification program on project management and/or procurement is an asset.
- Minimum 2-4 years of progressive experience at the national or international level in procurement management and providing management advisory services focusing on procurement and fund/resource management;
- Experience in handling an ERP system is an advantage;
- Extensive knowledge UNDP procurement policies, procedures and practices; Knowledge of UNDP-GEF and its procurement policies, procedures and practices highly desirable;
- Full computer literacy.
- Proficiency in written and spoken English;
- Fluency in, or working knowledge of, other UN languages is an asset.
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