Budget & Programming Associate, SC6, Cox's Bazar

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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

JOB PURPOSE

To provide a range of specialised support for efficient planning, monitoring and analysis of project financial performance to enhance optimal use of financial resources.

KEY ACCOUNTABILITIES (not all-inclusive)

Under the direct supervision of International Budget & Programming Officer, the Budget & Programming Associate will be responsible for the following duties:

1. Manage pipeline status on a daily basis, ensuring and maintain the accuracy of information contained in the pipeline reports and tools.  
2. Provide analysis and reports on all projects commodity shortfalls/breaks and formulate recommendation on resource allocation for commodity call-forward.
3. Provide advice on commodity reallocation through Loans and Repayments mechanism and maintain the records. Ensure the information on the specific batch, quantity and repayment dates are passed to the different and relevant sections within Logistics, Programme and Donor Relations Units.
4. Prepare and submit the Monthly Pipeline Reports L2 Rohingya Response for EC’s approval for follow-on dispatch to the Country Office.
5. Analyze and prepare projections for food commodities to ensure timely call-forward (including local procurement) and availability of food in-country. 
6. Provision of intermediary communication services between Operation, Programme, Logistics and Procurement units on all issues related to commodity sourcing, allocation and prioritization; 
7. In coordination with the Country Office Resource Management, review the Pipeline Situation and Prepare recommendations for the Resource Management committee and Supply-Chain Meetings
8. Coordinate with CO and HQ Procurement and Shipping Services to keep track on the delivery of the consignments as per PO specifications. 
9. Monitor level and conditions for unassigned funds in projects to alert Fund Managers on approaching deadlines and actions to be taken;
10. Generate from WINGS the project, resource and grant management data and reports (TOD/TDD, grant balances, expenditures, resource transfer, project management reports etc.) and provide further analysis. 
11. Support the preparation of various documents, e.g. funding proposals and assignment plans, budgets for donor proposals;
12. Perform any other duties as required

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.
•  Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.
•  Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.
•  Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.

People

• Look for ways to strengthen people's skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
•  Create an inclusive culture: Facilitates team building activities to build rapport in own unit.
•  Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.
•  Create an “I will”/”We will” spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.

Performance

• Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.
•  Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
•  Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
•  Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.

Partnership

• Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.
•  Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.
•  Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.
•  Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfill the needs of internal and external partners.

FUNCTIONAL CAPABILITIES

STANDARD MINIMUM QUALIFICATIONS

Education: University Degree in Finance, Accounting, Statistics or other related field. .

Experience: 5 years of work experiences with minimum of three (3) years of progressive experience in Budget & Programming

Language: Fluency in both oral and written communication in English and Bangla.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Has supported the preparation and management of budgets.
• Has assisted with the monitoring of budgets/resource plans/pipelines/supply chains.
• Has assisted with budget/allotment related issues within the WFP budget system.

TERMS AND CONDITIONS

Contract Type           : Service Contract

Contract Duration     : 12 months

Duty Station              : Cox’s Bazar, Bangladesh

Nationality                 : Bangladeshi only

Monthly Net Salary   : BDT  103,091

DEADLINE FOR APPLICATIONS

2 June 2019

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Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.