Extra-Budgetary Contributions Officer

The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and security-building measures, human rights, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis.

The OSCE Secretariat in Vienna assists the Chairmanship in its activities, and provides operational and administrative support to the field operations, and, as appropriate, to other institutions.

The Department of Management and Finance (DMF) is responsible for managing the material and financial resources of the Organization. The objective of DMF is to provide efficient and effective management of non-staff resources in support of OSCE programmatic activities. It provides policy guidance on the management of OSCE financial and material resources and develops and maintains OSCE Financial Regulations and Rules and Financial Administrative Instructions. DMF consists of Budget and Finance Services, Mission Support Section, Information and Communication Technology Section and the Information Security and Co-ordination Unit.

The Budget and Finance Services Section is responsible for co-ordinating and supporting the programme planning and budgeting process in general, including providing policy guidance and support to the Secretariat, OSCE Institutions and Field Operations.  The Budget and Finance Services Section consists of the Accounts Unit, Budget Unit and Treasury and Extrabudgetary Unit.

Under the supervision of the Chief, Treasury and Extra-budgetary Contributions Unit, and guided by the Financial Regulations and Financial Instructions, the incumbent performs the following duties:

1. Managing extra-budgetary pledges of approximately EUR 40 million annually from donors and ensuring that these funds are properly allotted to projects as stipulated by the donors and in accordance with the Common Regulatory Management System;
2. In co-ordination with the OSCE Legal Advisers, negotiating the terms outlined in pledge and grant agreements to ensure the OSCE is protected against potential risks during and subsequent to the implementation of extra-budgetary projects;
3. Providing guidance and advice to OSCE Project Managers regarding fulfilling donors’ requirements as set forth in grant agreements, pledge letters, and Diplomatic Notes;
4. Meeting with donors regarding pledge and grant agreements;
5. Developing and implementing procedures to enhance extra-budgetary pledge management based on best practices;
6. Preparing recurring and ad-hoc reports as requested by participating States and senior management;
7. Providing guidance and advice to donors and OSCE delegations regarding making pledges to extra-budgetary projects;
8. Supervising of the daily administration of the Extra-budgetary Project Module within Oracle to ensure the information available to donors and participating States is accurate and up-to-date.

For more detailed information on the structure and work of the OSCE Secretariat, please see http://www.osce.org/secretariat

• First-level university degree in business administration, finance, accounting, or other related fields; certificate of chartered certified accountant would be an asset;
• Minimum six years of professional experience in budgeting, accounting or finance in an intergovernmental, governmental or commercial organization;
• Experience reviewing donor or grant agreements and assessing risk;
• Understanding of the European Union legal framework and contracting modalities would be an desirable;
• Ability to operate computers with practical experience with Microsoft applications and Enterprise Resource Planning (ERP) systems;
• Professional fluency in English; knowledge of other OSCE languages would be an asset;
• Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
• Experience of working in a multilateral/multicultural environment; and ability to establish and maintain effective work relations with different cultural and national backgrounds;

• Commitment: Actively contributes to achieving organizational goals
• Diversity: Respects others and values their diverse perspectives and contributions
• Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
• Accountability: Takes responsibility for own action and delegated work

• Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
• Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
• Planning: Works towards the achievement of goals in a structured and measured manner
• Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
• Initiative-taking: Proposes and initiates new ideas, activities and projects
• Flexibility: Responds positively and effectively to changing circumstances

• Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
• Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
• Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Monthly remuneration is approximately EUR 6,370 depending on post adjustment. OSCE salaries are exempt from taxation in Austria. Social benefits will include possibility of participation in the Cigna medical insurance scheme. Other allowances and benefits are similar to those offered under the United Nations Common System.

Appointments are made at step 1 of the applicable OSCE salary scale.

If you wish to apply for this position, please use the OSCE's online application link found under https://jobs.osce.org/vacancies.

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

Only those applicants who are selected to participate in the subsequent stages of recruitment will be contacted.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/states.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

The OSCE is a non-career organization committed to the principle of staff rotation, therefore the maximum period of service in this post is 7 years.

Please be aware that the OSCE does not request payment at any stage of the application and review process.