Advisor - hange Management

New York City

Organization: UNWOMEN - United Nations Entity for Gender Equality and the Empowerment of Women
Location: New York City
Grade: Senior level - P-5, International Professional - Internationally recruited position
Occupational Groups:
Closing Date: Closed

NOTE\: The duration of contract will be until mid-January 2020.

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

In line with the 2030 Agenda for Sustainable Development, General Assembly resolution 72/279 on the repositioning of the United Nations Development System, and the evaluation of UN Women’s Regional Architecture in 2017, UN Women has been reviewing its current organizational structure to further solidify its operating and implementation model in order to break silos and improve the delivery of our mandate in an integrated manner. These changes take place in a context of rapid change at global, regional and national levels for the UN development system, which UN Women is part of.

As part of this change process, a new integrated Executive Office (EO) was adopted to combine the previous Directorates of the two Deputy Executive Directors/ASGs and the Executive Director’s Office (EDO). This new EO structure aims to further increase coherence, strengthen synergies, avoid duplication and break down silos among the three executive offices.

Under the direct supervision of the Deputy Executive Director (DED) - and until his/her arrival, the Senior Advisor on Change Management - the Advisor – Change Management will lead the implementation of the UN Women change management process, including implementing all change management decisions, in collaboration with respective divisions, field offices, and relevant stakeholders.

In the context of the new integrated EO, the Advisor will also act as the main focal point for management, administration, oversight, and related issues, providing quality assurance on management submissions, reports, advice to principles, preparation and review of talking points and coordinating the Advisory Committee on Oversight (ACO).

NOTE\: The duration of contract will be until mid-January 2020.

,Lead the implementation of the UN Women change management process , ensuring that it is on track, decisions are being taken and all work streams are pursued\:

Develop guidance and recommendations for the DED on all aspects of the change management process in UN Women, ensuring close alignment with broader UN reform processes, including assessment on the budgetary impact, human resource analysis and the efficiencies and effectiveness of business processes and results;
Provide substantive support to technical review of studies and proposals by internal working groups, audit reports and in the Advisory Committee on Oversight (ACO) annual reports.
Manage the internal/external communications plan to guide the transition and identification of risks and mitigation strategies;
Strengthen engagement with internal and external stakeholders as required, including in UN meetings related to the UN reforms;
Facilitate decision-making processes with the Executive Leadership Team and the Senior Management Team on the change management process;
Provide advice to directors, managers and supervisors as necessary.

Manage the implementation of the change process with regards to the execution of the new HQ structure, ensuring that all change management decisions are enacted, in collaboration with the Senior Management Team (SMT)\:

Provide substantive and coordination support to the roll out of the new structure, including HQ structure and field architecture, taking into account possible staffing impacts and supporting the development of transition plans;
Coordinate the development of terms of reference for new units;
Provide technical support to the development of a strong collaborative work across the organization (‘how’ we work together);
Propose approaches to new ways of working, including on management, decision-making and internal coordination;
Ensure that relevant existing procedures are reviewed, and identify gaps as well as need for revisions of policies and procedures.
Manage the people and financial resources of the change management team, including\: monitoring the programme budget; managing and providing guidance to consultants, ensuring a clear workplan; and overseeing the recruitment process, as necessary.

In the context of the integrated Executive Office, provide substantive support the ED and the two DEDs, on management related issues\:

Review and approve submissions from other divisions on reports, management responses and letters;
Provide quality assurance on all management responses and submissions;
Provide advice on budget and administrator matters;
Act as main focal point in the Executive Office for the ACO, providing support for the preparation of meetings, minutes taking, and associated documentations.

As required, represent and support the DED\:

Represent the DED in internal and external meetings as required;
Undertake any other tasks as requested by the DED.

,Lead the implementation of the UN Women change management process , ensuring that it is on track, decisions are being taken and all work streams are pursued\:

Develop guidance and recommendations for the DED on all aspects of the change management process in UN Women, ensuring close alignment with broader UN reform processes, including assessment on the budgetary impact, human resource analysis and the efficiencies and effectiveness of business processes and results;
Provide substantive support to technical review of studies and proposals by internal working groups, audit reports and in the Advisory Committee on Oversight (ACO) annual reports.
Manage the internal/external communications plan to guide the transition and identification of risks and mitigation strategies;
Strengthen engagement with internal and external stakeholders as required, including in UN meetings related to the UN reforms;
Facilitate decision-making processes with the Executive Leadership Team and the Senior Management Team on the change management process;
Provide advice to directors, managers and supervisors as necessary.

Provide substantive and coordination support to the roll out of the new structure, including HQ structure and field architecture, taking into account possible staffing impacts and supporting the development of transition plans;
Coordinate the development of terms of reference for new units;
Provide technical support to the development of a strong collaborative work across the organization (‘how’ we work together);
Propose approaches to new ways of working, including on management, decision-making and internal coordination;
Ensure that relevant existing procedures are reviewed, and identify gaps as well as need for revisions of policies and procedures.
Manage the people and financial resources of the change management team, including\: monitoring the programme budget; managing and providing guidance to consultants, ensuring a clear workplan; and overseeing the recruitment process, as necessary.

In the context of the integrated Executive Office, provide substantive support the ED and the two DEDs, on management related issues\:

Review and approve submissions from other divisions on reports, management responses and letters;
Provide quality assurance on all management responses and submissions;
Provide advice on budget and administrator matters;
Act as main focal point in the Executive Office for the ACO, providing support for the preparation of meetings, minutes taking, and associated documentations.

As required, represent and support the DED\:

Represent the DED in internal and external meetings as required;
Undertake any other tasks as requested by the DED.

The DED is effectively supported in the implementation of the new organizational structures;
The necessary activities for the promotion of a collaborative work culture at the executive level are established and carried out;
The implementation of all change management decisions for the HQ/field structure is on track and is effectively coordinated with the relevant divisions;
UN Women’s workforce at all levels is informed on the change management process and understands the potential for the future of UN Women;
The ongoing change processes enable UN Women’s workforce to better perform their roles;
The ACO receives high-quality support;
All management requests received by the EO are effectively addressed and resolved.

The DED is effectively supported in the implementation of the new organizational structures;
The necessary activities for the promotion of a collaborative work culture at the executive level are established and carried out;
The implementation of all change management decisions for the HQ/field structure is on track and is effectively coordinated with the relevant divisions;
UN Women’s workforce at all levels is informed on the change management process and understands the potential for the future of UN Women;
The ongoing change processes enable UN Women’s workforce to better perform their roles;
The ACO receives high-quality support;
All management requests received by the EO are effectively addressed and resolved.

Core values\:

Integrity;
Professionalism;
Respect for Diversity.

Core Competencies\:

Awareness and Sensitivity Regarding Gender Issues;
Accountability;
Creative Problem Solving;
Effective Communication;
Inclusive Collaboration;
Stakeholder Engagement;
Leading by Example.

Please visit this link for more information on UN Women’s Core Values and Competencies\: http\://www.unwomen.org/-/media/headquarters/attachments/sections/about us/employment/un-women-employment-values-and-competencies-definitions-en.pdf

Functional Competencies\:

Excellent understanding of corporate and organizational management;
Excellent understanding of the UN system and UN reform processes;
Excellent knowledge of change management principles, methodologies and tools;
Strong project management skills;
Excellent communication skills;
Demonstrated ability to lead formulation of strategies and their implementation;
Demonstrated ability to understand the bigger picture, assimilate information from a variety of sources, and translate this into practical and prioritized action and planning;
Excellent diplomatic and negotiation skills, cultural sensitivity, team player.

Core values\:

Integrity;
Professionalism;
Respect for Diversity.

Core Competencies\:

Awareness and Sensitivity Regarding Gender Issues;
Accountability;
Creative Problem Solving;
Effective Communication;
Inclusive Collaboration;
Stakeholder Engagement;
Leading by Example.

Functional Competencies\:

Excellent understanding of corporate and organizational management;
Excellent understanding of the UN system and UN reform processes;
Excellent knowledge of change management principles, methodologies and tools;
Strong project management skills;
Excellent communication skills;
Demonstrated ability to lead formulation of strategies and their implementation;
Demonstrated ability to understand the bigger picture, assimilate information from a variety of sources, and translate this into practical and prioritized action and planning;
Excellent diplomatic and negotiation skills, cultural sensitivity, team player.

,Education\:

An advanced University Degree in Gender Studies, Social Sciences, International Development, Public Administration, Business Administration or a related experience, with additional experience in business or public administration / management highly regarded.

Experience\:

At least 10 years’ experience in change management and/or organizational development efforts;
Experience in contributing to change management processes for a global organization;
Experience in management, administration, business processes, accountability or related fields, preferably at the United Nations

Languages\:

Fluency in English is required;
Knowledge of the other UN official working language is an asset.

,Education\:

An advanced University Degree in Gender Studies, Social Sciences, International Development, Public Administration, Business Administration or a related experience, with additional experience in business or public administration / management highly regarded.

Experience\:

At least 10 years’ experience in change management and/or organizational development efforts;
Experience in contributing to change management processes for a global organization;
Experience in management, administration, business processes, accountability or related fields, preferably at the United Nations

Languages\: