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  • Organization: IRC - International Rescue Committee
  • Location: HQ | new york, ny | usa
  • Grade: Senior - Internationally recruited position - Senior level
  • Occupational Groups:
  • Closing Date:

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Program Development Advisor

HQ | new york, ny | usa

Requisition ID: req5063

Job Title: Program Development Advisor

Sector: Fundraising

Employment Category: Regular

Employment Type: Full-Time

Open to Expatriates: No

Location: USA-New York, NY - HQ

Job Description

The Program/me Development pillar of the AMU is responsible for all the IRC’s business development from statutory / governmental sources.The pillar is currently undergoing a restructure, which will result in a considerable expansion.

The main purpose of the role is to manage support to IRC’s technical units, regions and country offices in program/me development and proposal work. The role will be particularly focused on calls that are not country specific and are either global in nature or would require a HQ-based technical unit to lead implementation.This includes, but is not limited to:

  • Relationship management with technical units, and regional units and country offices when applicable
  • Program/me and business development support
  • Proposal quality assurance
  • Proposal in-depth support
  • Proposal leadership, i.e. leading the proposal development process, including partner management where needed
  • Proposal writing and editing (as necessary, and of a non-technical nature)
  • Grant contract and partnership review and negotiation

Scope and Authority

Authority:the post-holder is expected to demonstrate initiative, make decisions and provide support and advice autonomously but in line with parameters laid out by the Director of Program/me Development and Deputy Director of the Specialist Section.The post holder will manage proposal quality assurance, in depth support and bid leadership for proposals that are either of a global or technical nature.


General (approx. 10% of time)

  • Represent IRC/participate in donor/NGO events and provide feedback to relevant staff
  • Liaise with other IRC departments and teams
  • Participate in/deliver sessions for regional and TU workshops
  • Accountable for providing business development and/or donor specific perspective as appropriate to other IRC units/initiatives
  • Oversee development of standard guidance for staff working on proposals, including but not only overview sheets on donor rules and preference and standard language for proposals
  • Manage a pipeline of upcoming opportunities and circulate to key IPD/TU staff
  • Ensure upcoming donor engagement opportunities are identified and assessed
  • Accountable for providing business development and/or donor-specific perspective as appropriate to other IRC units/initiatives
  • On-board new Program/me Development employees
  • Accountable for developing standard guidance for staff working on proposals pertaining to their regions
  • Liaise with other IRC units and departments

Proposals: Quality Assurance (approx. 30 % of time – when working with Regional section)

  • Interpretation of donor solicitations, rules and regulations
  • Review final proposal before submission
  • Review of all budgets for the region; bothfor donor responsiveness and matching to technical narrative
  • Ensure proposals are submitted
  • Review and negotiation of all contracts and agreements for the region

Proposals: In-Depth Support (approx. 30% of time – when working with Regional section)

  • Interpretation of donor solicitations, rules and regulations
  • Ensure resources for proposal development are identified (lead writer, TAs, budget development, recruitment)
  • Support with appropriate/competitive teaming arrangements
  • Ensure multiple proposal reviews are conducted
  • Consolidate technical inputs in case of multi-country/sector work
  • Write, and edit non-technical sections of proposals for the region when these form important part of evaluation criteria/are non-standard
  • Review of budgets; bothfor donor responsiveness and matching to technical narrative
  • Review and negotiation of contracts and agreements for the region
  • Ensure proposals are submitted

Proposals: Proposal Leadership (approx. 30% of time)

  • Task can include any of the below, but would not entail all tasks for any proposal.
  • Interpret donor solicitations, rules, and regulations as part of the proposal development process
  • Identifying resources for proposal development (lead writer, Technical Advisors, budget development, recruitment, etc.)
  • Identify appropriate/competitive teaming arrangements and facilitate negotiations
  • Conduct (multiple) reviews of proposal
  • Consolidate technical input in case of multi-country/sector work
  • Write non-technical sections (e.g. management and past performance sections) when these form important part of evaluation criteria/are non-standard
  • Support budget preparation when the budget is an important part of the overall competitive strategy to ensure the budget matched the solicitation and donor expectations
  • Review budget for donor responsiveness and match to technical narrative
  • Edit full technical proposal and budget narrative for coherence, length, uniformity, and responsiveness to solicitation
  • Work with recruiters to identify key personnel, and tailor CVs
  • Manage coordination, communication and inputs from subs
  • Coordinate multi-country proposal efforts
  • Submit proposal
  • Review and negotiate donor contracts and agreements



Skills, Knowledge and Qualifications:

  • Degree (minimum BA) or equivalent experience in a field relevant to IRC’s work;
  • Excellent communication and interpersonal skills, including the ability to effectively manage a variety of relationships in a multicultural environment;
  • Demonstrated ability to collaborate equally effectively with colleagues in ‘remote’ and diverse teams, including as team leader for proposals;
  • The ability to work productively and accurately while under pressure in a fast-paced, demanding environment;
  • Flexible work attitude: the ability to work in a team environment and independently and ability to meet unexpected demands;
  • Ability to multi-task and prioritize effectively;
  • Ability to travel internationally; (up to 20% of time)
  • Ability to work autonomously and under remote management.


  • Significant experience in developing and managing proposal work of a particular complex or high-value nature, particularly high level USAID calls, or similar.
  • Experience in developing and managing project concepts and funding proposals for humanitarian / development work (for international NGO’s) from governmental / statutory donors – including from (some of) DFID, US Government (USAID, OFDA, BPRM, etc), EU institutions (ECHO, DG Devco, others), Sida, SDC, Irish Aid, etc;
  • Experience of working in development and/or humanitarian contexts, preferably for an INGO or international organization (e.g. UN, major donor), preferably with some time spent in the field;
  • Experience in proposal budgeting;
  • Experience in building partnerships for development and humanitarian funding as well as negotiation of programmatic and financial contractual arrangements with donors and partners..


  • The ability to work (read and write) in French
  • Ability to travel at times with minimum notice and for prolonged periods of time;
  • Ability to facilitate project design processes, including applying theories of change and project logic to design, and develop work- and management plans accordingly;
  • Longer term field posting in a relevant context;
  • Interest in and understanding of policy and advocacy work.


We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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