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  • Organization: IRC - International Rescue Committee
  • Location: HQ | new york, ny | usa
  • Grade: Senior - Internationally recruited position - Senior level
  • Occupational Groups:
  • Closing Date:

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Program Development Advisor

HQ | new york, ny | usa

Requisition ID: req5063

Job Title: Program Development Advisor

Sector: Fundraising

Employment Category: Regular

Employment Type: Full-Time

Open to Expatriates: No

Location: USA-New York, NY - HQ

Job Description

The Program/me Development pillar of the AMU is responsible for all the IRC’s business development from statutory / governmental sources.The pillar is currently undergoing a restructure, which will result in a considerable expansion.

The main purpose of the role is to manage support to IRC’s technical units, regions and country offices in program/me development and proposal work. The role will be particularly focused on calls that are not country specific and are either global in nature or would require a HQ-based technical unit to lead implementation.This includes, but is not limited to:

  • Relationship management with technical units, and regional units and country offices when applicable
  • Program/me and business development support
  • Proposal quality assurance
  • Proposal in-depth support
  • Proposal leadership, i.e. leading the proposal development process, including partner management where needed
  • Proposal writing and editing (as necessary, and of a non-technical nature)
  • Grant contract and partnership review and negotiation

Scope and Authority

Authority:the post-holder is expected to demonstrate initiative, make decisions and provide support and advice autonomously but in line with parameters laid out by the Director of Program/me Development and Deputy Director of the Specialist Section.The post holder will manage proposal quality assurance, in depth support and bid leadership for proposals that are either of a global or technical nature.

KEY ACCOUNTABLITIES AND MAJOR RESPONSIBILITIES

General (approx. 10% of time)

  • Represent IRC/participate in donor/NGO events and provide feedback to relevant staff
  • Liaise with other IRC departments and teams
  • Participate in/deliver sessions for regional and TU workshops
  • Accountable for providing business development and/or donor specific perspective as appropriate to other IRC units/initiatives
  • Oversee development of standard guidance for staff working on proposals, including but not only overview sheets on donor rules and preference and standard language for proposals
  • Manage a pipeline of upcoming opportunities and circulate to key IPD/TU staff
  • Ensure upcoming donor engagement opportunities are identified and assessed
  • Accountable for providing business development and/or donor-specific perspective as appropriate to other IRC units/initiatives
  • On-board new Program/me Development employees
  • Accountable for developing standard guidance for staff working on proposals pertaining to their regions
  • Liaise with other IRC units and departments

Proposals: Quality Assurance (approx. 30 % of time – when working with Regional section)

  • Interpretation of donor solicitations, rules and regulations
  • Review final proposal before submission
  • Review of all budgets for the region; bothfor donor responsiveness and matching to technical narrative
  • Ensure proposals are submitted
  • Review and negotiation of all contracts and agreements for the region

Proposals: In-Depth Support (approx. 30% of time – when working with Regional section)

  • Interpretation of donor solicitations, rules and regulations
  • Ensure resources for proposal development are identified (lead writer, TAs, budget development, recruitment)
  • Support with appropriate/competitive teaming arrangements
  • Ensure multiple proposal reviews are conducted
  • Consolidate technical inputs in case of multi-country/sector work
  • Write, and edit non-technical sections of proposals for the region when these form important part of evaluation criteria/are non-standard
  • Review of budgets; bothfor donor responsiveness and matching to technical narrative
  • Review and negotiation of contracts and agreements for the region
  • Ensure proposals are submitted

Proposals: Proposal Leadership (approx. 30% of time)

  • Task can include any of the below, but would not entail all tasks for any proposal.
  • Interpret donor solicitations, rules, and regulations as part of the proposal development process
  • Identifying resources for proposal development (lead writer, Technical Advisors, budget development, recruitment, etc.)
  • Identify appropriate/competitive teaming arrangements and facilitate negotiations
  • Conduct (multiple) reviews of proposal
  • Consolidate technical input in case of multi-country/sector work
  • Write non-technical sections (e.g. management and past performance sections) when these form important part of evaluation criteria/are non-standard
  • Support budget preparation when the budget is an important part of the overall competitive strategy to ensure the budget matched the solicitation and donor expectations
  • Review budget for donor responsiveness and match to technical narrative
  • Edit full technical proposal and budget narrative for coherence, length, uniformity, and responsiveness to solicitation
  • Work with recruiters to identify key personnel, and tailor CVs
  • Manage coordination, communication and inputs from subs
  • Coordinate multi-country proposal efforts
  • Submit proposal
  • Review and negotiate donor contracts and agreements

PERSON SPECIFICATION

Essential:

Skills, Knowledge and Qualifications:

  • Degree (minimum BA) or equivalent experience in a field relevant to IRC’s work;
  • Excellent communication and interpersonal skills, including the ability to effectively manage a variety of relationships in a multicultural environment;
  • Demonstrated ability to collaborate equally effectively with colleagues in ‘remote’ and diverse teams, including as team leader for proposals;
  • The ability to work productively and accurately while under pressure in a fast-paced, demanding environment;
  • Flexible work attitude: the ability to work in a team environment and independently and ability to meet unexpected demands;
  • Ability to multi-task and prioritize effectively;
  • Ability to travel internationally; (up to 20% of time)
  • Ability to work autonomously and under remote management.

Qualifications

  • Significant experience in developing and managing proposal work of a particular complex or high-value nature, particularly high level USAID calls, or similar.
  • Experience in developing and managing project concepts and funding proposals for humanitarian / development work (for international NGO’s) from governmental / statutory donors – including from (some of) DFID, US Government (USAID, OFDA, BPRM, etc), EU institutions (ECHO, DG Devco, others), Sida, SDC, Irish Aid, etc;
  • Experience of working in development and/or humanitarian contexts, preferably for an INGO or international organization (e.g. UN, major donor), preferably with some time spent in the field;
  • Experience in proposal budgeting;
  • Experience in building partnerships for development and humanitarian funding as well as negotiation of programmatic and financial contractual arrangements with donors and partners..

Desirable:

  • The ability to work (read and write) in French
  • Ability to travel at times with minimum notice and for prolonged periods of time;
  • Ability to facilitate project design processes, including applying theories of change and project logic to design, and develop work- and management plans accordingly;
  • Longer term field posting in a relevant context;
  • Interest in and understanding of policy and advocacy work.

#LI-GR1

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Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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