Administrative Associate, G6, Office of Internal Audit & Investigations, New York, #109013
New York City (United States of America)
Under the supervision of the Chief of Investigations, the Administrative Associate will be responsible for providing support to the day to day operational and specialized administrative activities related to the investigation function, to enhance the smooth running of the supervisor’s day-to day actions, as well as his/her section.
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
For every child, a future
This position is based in UNICEF New York, reporting the Chief of Investigations of OIAI.
How can you make a difference?
The Administrative Associate is accountable for both specialized and procedural communications, operational and administrative support services and acts as the administrative focal point for the Investigations Service. Under the supervision of the Chief of Investigations, the Administrative Associate will be responsible for providing support to the day to day operational and specialized administrative activities related to the investigation function, to enhance the smooth running of the supervisor's day-to day actions, as well as his/her section.
- Assists investigators with matters under investigation including the preparation of flow charts and chronologies;
- Assists in the preparation of work products of the Investigations Service for electronic storage, access and circulation/publication, including document scanning and conversion;
- Assists in the management of the transcriptions services, including liaising with specialized vendors and performing transcriptions of interviews;
- Provide post investigative support to facilitate disciplinary proceedings and/or any other appropriate action that may result from an investigation;
Communications & Workflow
- Facilitates the communications and workflow of the organizational unit to enhance the efficiency and timeliness of operations and outputs.
- Manages incoming and outgoing correspondence, e-mails and telephone calls.
- Communicates routine and some non-routine information pertaining to the work of the team.
- Establishes and maintains the office filing and reference systems, both traditional and digital; and ensures the inter/intra-net websites are up to date and accurate.
- Under supervision, may review, verify and process reports of the Investigations Service ensuring conformity to relevant guidelines and requirements, extract key data and update database, monitor requisite follow-up actions, approvals, etc.;
- Handles verbal and written inquiries providing detailed information on processes and procedures related to a range of investigation activities, instruments and issues;
- Process, draft, edit, proofread and finalize for signature/approval a variety of correspondence and other communications;
- Extracts key data and updates the database, monitors requisite follow-up actions and approvals;
- Assists with drafting of periodical statistical data for reports and maintains statistical records of investigations;
- Undertakes basic research and performs comparative analysis of investigations related data;
- Helps ensure timely compliance with agreed deadlines;
- Ensures the availability of timely, complete and accurate information and data for preparing section work plans, management plans and other reporting requirements;
- Performs administrative tasks as required.
- Any other duty as required.
To qualify as an advocate for every child you will have…
Completion of secondary education is required, preferably supplemented by technical or university courses related to the field of work. University level courses in public or business administration or another related field is an asset.
- A minimum of 6 years of relevant administrative or clerical work experience is required. Experience with data monitoring and reporting is an asset.
- Fluency in English is required. Working knowledge of French, Spanish or Arabic is an advantage. Knowledge of another UN language is considered as an asset.
- Must pass Global General Service Test (GGST)
To qualify as an advocate for every Child, you will have...
UNICEF’s core values of Care, Respect, Integrity, Trust and Accountability.
The functional competencies required for this post are Analyzing, Learning and Researching, Planning and Organizing and Following Instructions and Procedures.
View our competency framework at: http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf
UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.