Associate Programme Officer (P-2)
The Hague (Netherlands)
18877 | Registry
|Deadline for Applications:||24/06/2019|
|Organizational Unit:||External Relations and State Cooperation Unit, Registry|
|Duty Station:||The Hague - NL|
|Type of Appointment:||Fixed-Term Appointment|
|Post Number:||To be determined|
|Minimum Net Annual Salary :||€56,921.00|
|Contract Duration:||See below|
This fixed-term appointment, funded by General Temporary Assistance (GTA), is in accordance with the duration of a contract with the European Commission (EC) under the European Instrument for Democracy and Human Rights (EIDHR), for the project “Building Legal Expertise and Fostering Cooperation” (hereinafter “the project”), which runs until 31 July 2019, with foreseen extension to 31 July 2020 and beyond.
A roster of suitable candidates may be established for this post as a result of this selection process for fixed-term appointments against both established posts and positions funded by general temporary assistance (GTA).
Duties & Responsibilities
The project, which aims to increase support for and cooperation with the ICC in third countries, consists of three main sub-projects: (i) seminars, events and trainings (SET); (ii) Legal Professionals Programme; and (iii) Legal Tools Database (LTD).
Under the direct supervision of the External Relations and Cooperation Officer and the overall guidance of the Head of the External Relations and State Cooperation Unit, the incumbent for this position will perform the following duties:
PROGRAMME MANAGEMENT RESPONSIBILITIES
- Act as focal point programme manager with the EC and other donors contributing to the project;
- Secure, manage, implement and report on the overall execution of the project;
- Liaise with and secure funds from other donors, as necessary, by maintaining contact and promoting ICC activities under the project;
- Prepare project and funding proposals for internal review and submission to donors;
- Ensure compliance (financial, procurement, travel etc.) of all funding agreements/contracts, whilst simultaneously adhering to ICC rules and regulations;
- Ensure risk management is accounted for with respect to contracts and activities under the project;
- Act as Grant Manager and Certifying Officer for all funds contributed to the project;
- Ensure consultations, inputs, followup and agreement between all parties (internal/external) with respect to project/funding submissions;
- Draft narrative and financial reports to donors;
- Maintain a system of up-to-date funding-related information for the project;
- Provide inputs to various ICC reports, as necessary.
MANAGEMENT &OPERATIONAL RESPONSIBILITIES
- Manage and supervise a two-person implementing team;
- Oversee logistical, administrative, procurement, financial and substantive preparations for international/local SETs;
- Manage all internal administrative requirements for contracts, funds and human resources;
- Act as focal point for high-level seminar preparations for ICC participants and focal points in host Government(s), as necessary, including helping to arrange diplomatic protocols, and security requirements, inter alia;
- In close cooperation with the Human Resources team, oversee the planning, launch, implementation, closure and final reporting of the LPP under the project;
- In close cooperation with the Office of the Prosecutor (OTP), support the planning, implementation and reporting of the LTD under the project;
- Monitor relevant activities and achievements under the project and for donor reporting purposes;
- Oversee compliance with donor visibility requirements.
- Perform other duties as required.
- Advanced university degree in business administration, economics, international relations, finance, or other related areas. A first-level university degree in combination with two additional years of qualifying experience is accepted in lieu of the advanced university degree;
- A minimum of two years (four years with a first level university degree) of relevant professional experience in programme/project, contracts and financial/budget management, external/donor relations, donor reporting (narrative, financial), organizing international seminar, events and trainings, is required.
- Experience working directly with complex donors such as the European Commission, is highly desirable.
- Experience in coordinating and liaising with key internal/external stakeholders in carrying out programme/project management, implementation and reporting (narrative, financial), is highly desirable.
- Experience with managing voluntary contributions/extrabudgetary funds in an international organization setting, is highly desirable.
- Experience in applying monitoring and evaluation techniques (e.g. results-based management, log-frame, surveys) is highly desirable.
- Experience in organizing international/local seminars, events and trainings is highly desirable.
- Demonstrated experience in drafting project and financial proposals is highly desirable.
- Experience using SAP is considered an asset.
Knowledge, skills and abilities:
- Knowledge of EC procedures for securing, implementing, and reporting on EC-funded projects. Knowledge of ICC structure and operations.
- Excellent oral and written communication skills.
- Excellent drafting skills.
- Ability to work effectively and constructively in a multicultural environment and with high-level officials of different professional backgrounds and nationalities.
- Ability to organise and prioritise work effectively in rapidly changing environments with strict deadlines.
- Ability to work in a nondiscriminatory manner, with respect for diversity.
- Personal and professional integrity.
Knowledge of Languages
Proficiency in one of the working languages of the Court, French or English, required. Working knowledge of the other is highly desirable. Knowledge of another official language of the Court (Arabic, Chinese, Russian and Spanish) would be considered an asset.
Dedication to the mission and values
- Acts consistently in accordance with the mission and values of the Organisation;
- Maintains confidentiality, acts with integrity and shows respect for diversity;
- Shows commitment to the organisation;
- Presents a positive image of the organisation during external discussions.
- Applies professional and technical expertise;
- Keeps abreast of organisational issues;
- Produces workable solutions to a range of problems.
- Listens, consults and communicates proactively;
- Handles disagreements with tact and diplomacy;
- Recognises and rewards the contribution of others.
Learning and developing
- Identifies development strategies needed to achieve work and career goals and makes use of developmental or training opportunities;
- Learns from successes and failures;
- Seeks feedback and gives feedback to others to increase organisational effectiveness;
- Seeks opportunities for improvement of work;
- Has an open mind and contributes to innovation.
Handling uncertain situations
- Adapts to changing circumstances;
- Deals with ambiguity, making positive use of the opportunities it presents;
- Plans activities and projects well in advance and takes account of possible changing circumstances;
- Manages time effectively.
- Expresses opinions, information and key points of an argument clearly;
- Handles contacts with diplomacy and tact;
- Communicates in a transparent and open way with internal and external contacts while complying with
- Accepts and tackles demanding goals with enthusiasm;
- Keeps to agreements with others;
- Focuses on client needs;
- Takes responsibility for actions, projects and people;
- Monitors and maintains quality and productivity.
- The selected candidate will be subject to a Personnel Security Clearance (PSC) process in accordance with ICC policy. The PSC process will include but will not be limited to, verification of the information provided in the personal history form and a criminal record check. All candidates should be in a position to submit an electronic copy of their passport and all diplomas listed on their profile when requested;
- Applicants may check the status of vacancies on ICC E-Recruitment web-site;
- Post to be filled preferably by a national of a State Party to the ICC Statute, or of a State which has signed and is engaged in the ratification process or which is engaged in the accession process, but nationals from non-state parties may also be considered;
- In accordance with the Rome Statute, the ICC aims to achieve fair representation of women and men for all positions;
- Applications from female candidates are particularly encouraged;
- Personnel recruited at the General Service level are not entitled to all of the benefits granted to internationally-recruited staff;
- The Court reserves the right not to make any appointment to the vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description.
- The ICC is willing to apply the “Inter-Organisation Mobility Accord” on a reciprocal basis.