Budget & Finance Associate

New Delhi

Organization: WHO - World Health Organization
Location: New Delhi
Grade: Administrative support - GS-6, General Service - No need for Higher Education - Locally recruited position
Occupational Groups:
- Operations and Administrations
- Administrative support
- Banking and Finance
- SE/DAF Director - Administration %26 Finance
Closing Date: Closed

OBJECTIVES OF THE PROGRAMME

To provide policy guidance and income/awards and budgetary management and support across the SEAR Region. Ensure effective financial controls exist and are properly managed. Ensure income is managed appropriately for all sources of funding and advise budget centres on all aspects of income and awards management. Monitor the general ledger and sub ledgers and take action where necessary to correct errors. Coordinate the monthly and annual financial closure processes at country and regional level.

DESCRIPTION OF DUTIES

Under supervision, the incumbent performs a variety of specialized tasks to support Finance functions, more specifically related to Compliance and quality assurance, as well as supporting the Country Offices in the Region in finance matters, such as\:

Review and analyze expenditure data and encumbrances in SEAR workplans in GSM, including review of committal documents, for compliance with WHOs Financial Rules and Regulations and gather background information for reporting to Senior Management.

Monitor DFC advances and ensure timely clearance of DFC Receipts received in GSM for BFU's clearance. Follow-up with WCOs to minimize the number of overdue DFCs.

Periodic in-depth review of Imprest background documentation and related CO expenditure and preparation of reports to country offices and Senior Management.

Prepare background information and carry out analysis of expenditure patterns for ad-hoc reports on specified areas of interest for compliance review to Management when requested.

Review and monitor eImprest accounts for assigned countries and provide support and training related to eImprest management, as well as carry out ongoing review and analysis of the country payments to determine the replenishments and ceiling levels.

Provide guidance and assistance on eImprest GL reconciliations (on line and off line), clear outstanding items and related financial transactions in the Imprest accounts and verify and monitor submissions of monthly Imprest returns.

Review and clear generic/transitory GLs.

Advise and train BFU and technical unit staff, draft comments/ correspondence related to the incumbent's area of work.

Draft comments/ correspondence related to the incumbent's area of work.

Replace other Budget & Finance Associates in BFU during their absence.

Perform any other duties as assigned by the supervisor(s).

REQUIRED QUALIFICATIONS

Education

Essential\: Secondary school education with specialization in budgeting and accounting.

Desirable\: Diploma/certificate of specialization in accounting and IT an advantage. Training in computer application including excel.

Experience

Essential\: At least 8 years' experience in the areas of budget or financial accounting.

Desirable\: Experience in WHO or in another UN/International organization would be an advantage.

Skills

A good understanding of WHO procedures and ability to interpret WHO Manual provisions related to Imprest, DFCs, standard operating procedures issued by ROs and HQ, etc.; Understanding of WHO ERP system (GSM) and accounting principles in general, an advantage; Skills to operate computer with ease; Excellent knowledge of MS Excel spreadsheets and its application for conversion of data into user friendly reports.

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Moving forward in a changing environment

Use of Language Skills

Essential\: Expert knowledge of English.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at INR 1,035,979 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

LATE APPLICATIONS WILL NOT BE ACCEPTED.
This vacancy notice may be used to fill other similar positions at the same grade level.
Only candidates under serious consideration will be contacted.
Please note applications should be submitted through WHO's online recruitment portal. Please visit www.who.int/careers to complete an online profile and to apply to this vacancy.
A written test may be used as a form of screening.
The written test for shortlisted candidates will tentatively be held during the week starting from 15 July 2019. Candidates are advised to make themselves available during that period.
In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link\: http\://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
Staff members in other duty stations are encouraged to apply.
For information on WHO's operations please visit\: http\://www.who.int.
WHO is committed to workforce diversity.
WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.