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  • Organization: UNICEF - United Nations Children’s Fund
  • Location: Jakarta
  • Grade: GS-6, General Service - No need for Higher Education - Locally recruited position - Administrative support
  • Occupational Groups:
    • Project and Programme Management
    • Administrative support
  • Closing Date: 2019-06-20

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Programme Associate (CSD), GS-6, Jakarta, Indonesia, Post #22668

Jakarta (Indonesia)

UNICEF Indonesia is seeking a qualified national candidate (Indonesian) to fill out the Programme Associate with CSD Unit based in Jakarta. Under the general supervision of Chief, Child Survival and Development, the incumbent will perform a variety of support functions including information gathering, monitoring, technical and administrative services of moderate scope and difficulty, in support of programme activities, with particular emphasis on financial tracking and monitoring.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, Survival & Development

A steadily growing economy isn't benefiting all. Half the population still lives in poverty and children's changes can vary dramatically depending on their families’ wealth or where they live.

For more information, visit the UNICEF Indonesia Country Office website: https://www.unicef.org/indonesia/

How can you make a difference?

Title: Programme Associate (Child Survival & Development)
Level: GS-6 (General Service Category)
Type of Contract: Fixed-Term, Post No: 22668
Duty Station: Jakarta, Indonesia

 

SUMMARY OF THE POST:

Under the general supervision of Chief, Child Survival and Development performs a variety of support functions including information gathering, monitoring, technical and administrative services of moderate scope and difficulty, in support of programme activities, with particular emphasis on financial tracking and monitoring.

 

MAIN TASKS AND RESPONSIBILITIES:

1. Programme support services provided to the Child Survival and Development Cluster to facilitate smooth management of the office.

  • Helps support the programme for inputs with respect to monitoring trends on programme implementation in terms of programme disbursement of funds, and achievement of programme targets.
  • Ensures accuracy of documentation for the request from Government Counterparts/NGO counterparts for requesting, receiving and liquidation of DCT; preparing BAST reports; and that they are in line with UNICEF Financial Rules and guidelines. Identifies complex or sensitive subjects, and contacts, for special treatment as well as priority issues that need to be brought to the supervisor’s attention.
  • Supports the programme by undertaking field visits to follow-up on programme logistics and flow of inputs to project partners; monitors the programme review and checks Government/NGO account documents on the utilization of UNICEF DCT and advises them as required with regard to UNICEF financial guidelines. Screening DCT and warns counterparts accordingly. Assists in the following up of liquidations and ensures these are accurately recorded /submitted to Operations and Programme units.
  • Under the guidance of the supervisor, liaises with programme staff in the field offices to obtain and classify inputs for preparation of monthly, quarterly and annual work plan and their reviews.
  • Assists in the identification and formulation of development cooperation programmes / projects and participate in the preparation of draft project documents.

2. Professional image projected through in-person interaction.  Discretion exercised with programme information and sensitive materials.

  • Keeps abreast of activities of importance, latest policies, procedures and organizational changes affecting the team. 
  • Establishes and maintains a records management system containing reference materials and confidential records on programme issues as required.
  • Prepares briefing materials for supervisor and programme staff concerning status of the programme inputs, and coordinates responses to sensitive inquiries with the supervisor and programme staff.
  • Establishes follow-up system of actions taken and reports to the supervisor.
  • Undertakes any other duties assigned by the supervisor

3. Effective preparation and knowledgeable delivery of programme documentation and reports contributing to achievement of office objectives

  • Reviews, compiles and collates monitoring reports and prepares Requisition/Expenditures status report against the programme budget and annual ceiling for programme review. Provides support to the programme implementation through the monitoring of both cash and supply assistance.  Assists in arranging workshops and training events which involve both UNICEF and the Government.
  • Establishes internal tracking systems and procedures for monitoring, control and follow-up the status of outstanding cash assistance to Government/NGO (DCT); ensures all settlement of accounts documents are in line with UNICEF financial rules and regulations; advises POs and makes necessary corrections if required; prepares monthly status report of outstanding DCT for the programme, and provide feedback analysis.

4. Well managed and effective office operations, systems and procedures facilitates team work and the work of the office and other tasks as assigned by the supervisor

 

To qualify as an advocate for every child you will have…

  • Bachelor’s degree in related area.
  • Minimum of 4 (four) years of relevant professional work experience. Secondary education may be considered with minimum of six (6) years of professional related experience.
  • Fluency in English and Bahasa Indonesia.

For every Child, you demonstrate…

UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

The competencies required for this post are….

View our competency framework at

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization. This vacancy is open for Indonesian only.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

 

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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