Staffing Coordinator/Team Lead

The Staffing Coordinator supports the Africa Response Division (AFD) within USAID’s Office of U.S. Foreign Disaster Assistance (USAID/OFDA), located in USAID’s Bureau for Democracy, Conflict, and Humanitarian Assistance (DCHA).  USAID/OFDA is the lead office for managing and providing U.S. Government emergency assistance overseas in response to natural disasters and complex emergencies. 

The Staffing Coordinator facilitates division-wide recruitment by supporting the administrative and operational staffing responsibilities of AFD leadership and staff. Day-to-day work assignments and oversight are provided by the AFD Director, Team Leads, and Technical Evaluation Committees, with formal supervisory and evaluation functions performed by a Macfadden contract supervisor. The Staffing Coordinator also supports management of institutional support contractor (ISC) staff under the direction of a Macfadden Unit Manager. The responsibilities of the Staffing Coordinator include:

Staffing Support

• Manages and tracks AFD recruitment actions, including drafting memos and scopes of work with guidance and input from AFD leadership;
• Coordinates support for recruitment meetings, including scheduling, logistics, and materials;

• Proactively follows up with all parties involved in a recruitment, following through on timelines and deadlines;
• Drafts and distributes recruitment communications, including notes and action items;
• Manages recruitment records including emails, electronic files, and file folders;
• Maintains staffing gap analysis and produces written instruction and other documents such as spreadsheets, presentations, and reports as requested by AFD leadership; and

• Develops new systems and approaches to address ongoing recruitment challenges.

Supervisory Support

• Supports Macfadden Unit Manager in day-to-day team oversight, staff coverage and assignments, and ISC recruiting efforts for AFD.
• Supports Unit Manager in managing ISC time and attendance, including timesheets, leave requests, travel requests, and training requests; and

• Liaises with Unit Manger and AFD leadership over personnel issues and staff performance management.

Education, Experience, and Skills Requirements

• BA/BS completion and at least 8 years of post-college, progressively responsible experience, or MA/BS completion and at least 6 years post-college, progressively responsible experience.
• Experience managing government staffing and/or project operations, including experience supporting senior- and mid-level managers in a government environment.
• Knowledge of USAID or USG rules and regulations related to personal services and institutional services staffing, recruitment, and contracting.
• Strong applied knowledge of the MS Office Suite (Word, Outlook, Excel, PowerPoint) and Google applications is required.

Qualified candidates should:

• Possess strong communication and organizational skills;
• Be able to multi-task in a fast-paced environment with multiple, overlapping deadlines;
• Work well with others to ensure that tasks are completed well and on time;
• Be able to problem-solve and think critically;
• Have strong attention to detail;
• Be flexible and adaptable to changing circumstances; and
• Be willing to go the extra mile.

U.S. Citizenship is required; selected candidate must be able to qualify for a government sponsored security clearance.

Physical Requirements

While performing the duties of this job, the employee is regularly required to talk, hear, and use hands to finger, handle or feel objects, tools, or controls.  The employee is occasionally required to reach with hands and arms.  Specific vision abilities required by this job include close vision.  The employee must occasionally lift or move up to 25 pounds.

PAE is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.