Procurement Manager

Summary of key results:

• Implementation of operational strategies
•  Management of procurement processes
• Implementation of sourcing strategy and e-procurement tools
• Facilitation of knowledge building and knowledge sharing
• Team Management

Under the direct supervision of the UNOPS Kenya Multi Country Office (KEMC) Head of Support Services, the incumbent is expected to perform the following duties and responsibilities:

 Ensures elaboration and implementation of operational strategies focusing on achievement of the following results:

• Full compliance of procurement activities with UNOPS rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system.
• KEMC procurement business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in Procurement, control of the workflows in the Procurement Unit.
• Synthesis of proposals and implementation of contract strategy in the KEMC, including tendering processes and evaluation, contractor appraisal, managing the contract and contractor, legal considerations and payment conditions, risk assessment.
• Conceptualization, elaboration and Implementation of the strategic procurement, including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, legal considerations and performance measurement.
• Develop knowledge and monitor the commodity market for goods and services in the area of responsibility, and be able to identify and select potential vendors
• Analyze specific procurement requirements and develop related procurement strategies.

Manages and guides procurement processes for the KEMC focusing on achievement of the following results:

• Plan, develop and manage all procurement and contractual aspects related to worldwide procurement of diverse products, services and infrastructure works.
• Advice requisitioning units and recipient entities on the full range of procurement and contractual issues, providing support and guidance at all stage of the procurement cycle.
•  Identify new technologies, products, and services; evaluate and recommend potential supply sources; and incorporate research results into the procurement program.
•  Lead the work of procurement and / or contract staff and ensure the timely preparation of procurement plans for the OC and implementation of proper monitoring and control of procurement processes including organizational RFQs, ITBs, or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS rules and regulations.
• Review and certify submissions to LC / HQ CPC (Contracts and Property Committee)
•  Implement the internal control systems which ensures the Purchase Orders are duly prepared and dispatched and ensure timely corrective actions on PO’s with budget check errors and other problems
• Management of the implementation of the procurement processes monitoring system and mechanisms to eliminate deficiencies in procurement
• Oversee adherence to contractual agreements, recommends amendments and extensions of contracts, and advise concerned parties on contractual rights and obligations.
• Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms.
• Establishment and implementation of harmonized procurement services and elaboration of proposals on common services expansion and management of joint procurement for UN Agencies in line with UN reform.

Ensures facilitation of knowledge building and knowledge sharing focusing on achievement of the following results:

• Working with project team members on procurement needs, providing technical support and advice on specifications, cost implications, and logistics for safe delivery both internationally and nationally.
• Organization of training for National Staff
• Organization of training for Government staff and stakeholders (upon request) on procurement as required
• Synthesis of lessons learned and best practices in procurement
• Sound contributions to knowledge networks and communities of practice.

Monitoring and Progress Controls

The key results have an impact on the overall efficiency of the KEMC in procurement management and success in introduction and implementation of operational strategies. Strategic approach to procurement, accurate, thoroughly researched and documented information, timely and appropriate delivery of services, introduction of e-procurement ensure client satisfaction and overall timely delivery of UNOPS programmes and projects.

Advanced Degree (Master’s) or equivalent in Business/Commerce, law, economics or related field is required;

• A minimum of 5 years experience in procurement is required
• Experience in international organization(s) is preferred
• Knowledge of UNOPS / UN regulations, rules, policies, procedures and practices would be highly desirable;
• Knowledge of ERP systems (i.e. oneUNOPS) will be well regarded.
• Work experience in developing/post conflict countries is an added advantage

• Strong theoretical background in all phases of international procurement operations and in contracting for a diverse range of products and services;
• Good working knowledge of incoterms and international business practices;
• Good working knowledge of best value for money concept and methodology, contract law and expertise in handling contract issues and the context of UN policies and standards;
• Strong analytical skills and working knowledge of quantitative methods to measure supplier capacity and commercial offers;
• Good knowledge of sources of supply, market trends, pricing etc.;
• Good negotiating skills to shape and influence agreements with requisitioning offices and vendors;
• Sound judgment in applying technical expertise to resolve a range of issues/problems.
• Demonstrate professionalism and personal ethics and openness to encourage similar behaviour and respect from colleagues and partners;

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

• This position is based in a family duty station

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

Background Information – Kenya Multi Country Office (KEMC)

Located in Nairobi, Kenya, the Kenya Multi Country Office manages a growing portfolio of engagements, including associated strategic and operational risks. The KEMC sub-region currently consists of an established Operation Centre in Nairobi/Kenya which manages a portfolio of engagements in multiple countries in East and South Africa. This includes primarily transactional projects in partnership with the Nairobi based UN Agencies, UN-Habitat and UNEP, and multiple ‘operational’ projects in Kenya, Uganda, Tanzania and several island states.