Procurement Associate SC6, Beirut
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.
Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.
DEADLINE FOR APPLICATIONS
This Vacancy Announcement will close on 21 June 2019 at 11:59 PM Rome Time.
TERMS AND CONDITIONS
• Contract Type: Service Contract (SC)
• Contract Duration: 1 year (Renewable)
• Remuneration: A competitive compensation and benefits package is offered. Salary is offered based on local Salary Scale for Service Contract holders, starting from LBP 3,702,500/month
• This position is open to qualified Lebanese nationals or Work Permit Holders Only.
• Only shortlisted applicants will be contacted.
Assisting more than 90 million people in 83 countries each year, the World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience. As the international community has committed to end hunger, achieve food security and improved nutrition by 2030, one in nine people worldwide still do not have enough to eat. Food and food-related assistance lie at the heart of the struggle to break the cycle of hunger and poverty.
In Lebanon, WFP works to support approximately 700,000 people with regular assistance using ecards. WFP also supports Lebanese schools with school meals, and has run over 300 development activities which include supporting rural infrastructure, as well as education and training opportunities for vulnerable individuals in families. WFP also supports Lebanon’s National Poverty Targeting Programme.
The post is based in Beirut Country Office and the incumbent is to report to the Procurement Officer.
To provide coordination, administrative services and research to support the efficient and effective procurement services.
KEY ACCOUNTABILITIES (not all-inclusive)
1. Provide operational coordination and administrative services, to support procurement projects and activities, following standard processes and contributing to the effective procurement of goods and services.
2. Identify and recommend potential suppliers, and compile data/documents to support the selection of suppliers, ensuring standard processes are followed.
3. Review, record and prioritise purchasing requests, and provide support to requisitioners, in order to support the procurement of appropriate goods and services, at lowest cost to WFP.
4. Contribute to negotiations with new suppliers on terms and conditions of orders, alongside a senior officer, in order to obtain the best terms and lowest costs for WFP.
5. Prepare Purchase Orders, contracts and any supporting documentation for approval by the appropriate stakeholder, and approve purchases within delegated authority, to enable the swift purchase of goods and services.
6. Resolve issues related to delivered goods, using initiative, liaising with all parties and following standard processes, to ensure timely and accurate resolution of problems.
7. Research, collect and analyse data in order to produce reports to enable informed decision-making by Procurement Officers, and consistency of information presented to stakeholders.
8. Manage updates and further develop databases and records, to ensure information is accurate, organised, and available for others to access, and supports reporting requirements.
9. Maintain relationships with internal counterparts, to support the alignment of procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.
10. Supervise the work of support staff, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines.
11. Follow standard emergency preparedness practices to support WFP to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
STANDARD MINIMUM QUALIFICATIONS
- Education: Completion of secondary school education and a post-secondary certificate in the related functional area. A University degree in a related field is highly desirable.
- Experience: Five (5) or more years of experience in related field
- Language: Fluency in both oral and written communication in English and Arabic. Knowledge of French is an added advantage.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
- Demonstrated familiarity with locally purchased commodities/goods/services (e.g., cash based, in-kind donations).
- Experience conducting supplier research and coordinating with retailers, wholesalers and traders.
- Demonstrated knowledge of procurement processes and linkages with other operations (e.g., logistics).
Qualified female applicants are especially encouraged to apply
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.