By continuing to browse this site, you agree to our use of cookies. Read our privacy policy
  • Organization: ICMPD - International Centre for Migration Policy Development
  • Location:
  • Grade: Level not specified
  • Occupational Groups:
    • Project and Programme Management
    • Administrative support
  • Closing Date:

What does it mean?

Click "SAVE JOB" to save this job description for later.

Sign up for free to be able to save this job for later.

Project Assistant

Vacancy Announcement VA19P069V01 ProjectAssistant

MIDAM

PostingDate: 7 June2019 st

DeadlineforApplications: 21 June2019

DutyStation: Amman, Jordan

Start Date: 1 August2019

Contract Duration: 12 months (withpossibilityofexension) Type of Post: Local

OrganisationalOverview:

The International Centre forMigration Policy Development (ICMPD) is an international organisation tasked with promoting innovative, comprehensive and sustainable migration policies. With 17 MemberStatesand over60 projectsactivethroughoutEurope,Africa,AsiaandLatinAmerica, ICMPD isagrowingandever-morerelevantpresenceinitsfield.Theorganisation’sgreatestassetsareits200+ staffmembers,whopersonifyitsvaluesofcommitment,integrity,partnership,respect,andinnovation inactionsand decisions.

Project Overview:

ICMPD is inviting all interestedcandidates to apply forthe Project Assistant positionforthe MIDAM projectinJordan.

The Strengthening the Evidence Base forMigration Policies: A Central Migration Data Management SolutionforJordan(MIDAM),implementedbyICMPD,aimsto supportthe migrationmanagementof the Government of the Hashemite Kingdom of Jordan by strengthening the evidence base for migrationpolicydevelopment.FundedbytheMinistryofForeignAffairsofDenmark,theprojectaims to create a nationalmigrationdatamanagementsolutiontoallowdirect access to consolidatedpool of data and facilitate data sharing among the different government bodies which gather datasets related to foreigners in Jordan. It will do so firstly by developing and deploying anational migration data management solution including activities related to creating the required IT environment. Secondly, the project aims to enhance interagency cooperation and capacities in migration data managementandanalysis.

Pleasenotethatthispositionissubjecttoapprovalandavailabilityofprojectfunds. Job Description:

TheProjectAssistantimplementsadministrativeprocessesandprovidessupporttoimplementation of activities.

TheProjectAssistantpreparesadministrativedocumentsandcorrespondence.S/heimplements processesinsupportofrecruitmentandprocurementactionsinlinewithICMPDrulesand 1proceduresandadministerscontracts.S/heprocessespaymentsandmaintainsproject´sfiling system.

TheProjectAssistantprovidessupporttotheimplementationofprojectactivities.S/heorganises projecteventsandmeetingsbeingresponsibleforthelogisticalarrangementsandDSApayments. S/hecollects,compilesandorganisesinputstomeetings,projectreports,presentations, communicationmaterialsandtowardsformulationofnewprojects.

Theprojectassistantwillalsosupportwiththegeneraladministrationofthefieldofficeand cooperation/supportprojectassistantsofotherAmmanbasedprojects.

The Project Assistant works underthe supervision of the Project Managercontributing to asmooth and timely delivery of project activities underthe project(s)’s work plan and collaboratively with all membersofprojectteam(s)andthecounterpartsinICMPDforimplementationofthetasks. Tasks and Responsibilities:

1. Supportto ProjectAdministration:

Assistinimplementationofprojectactivitiesinaccordancewiththeworkplan; Prepareadministrativedocuments,collectandcompileinputstodocuments;

Draft routinecorrespondenceforprojectimplementation;

Prepareinputstoimplementationprocessessuchasrecruitmentofexpert,procurementand contracting;

Implement steps in recruitment processes forproject staff and experts according to ICMPD rulesandprocedures.Preparevacancynotices,organiseexperttravel;

ImplementstepsinprocurementprocessesaccordingtoICMPDrulesandprocedures; Collectandcontroltimesheets;

Administer contracts with service providers, interpreters and experts. Monitor payment schedulesandimplementpayments;

ProcesspaymentsinSAP;

Maintaindocumentsaccordingtothe projectfilingsystem;

Supportad hocinterpretationandtranslation(En-AR)wherenecessary;

Supportsliaisonwithprojectbeneficiariesandpartners.

2. Supportto ProjectActivities:

Implement administrative activities and processes in support to the organisation of project events,workshopsandmeetings;

Make visa arrangements, flight bookings, organise meeting facilities and accommodation, social programme, catering, audio-visual equipment, name tags, logistics for arrivals and departures;

Make calculationsforDSAand implementDSApaymentsincash;

Collect, compile and organise background materials, documents and other materials for meetings;

Collect, compile and organise inputs to reports, summaries, graphs and presentations in supportto variousprojectactivities;

Collect,compileandorganiseinputstoPI/PRmaterialsasrequired;

Provideadministrativesupporttoimplementationofprojectcommunicationactivities; Performanyotherdutiesasrequired.

23. Supportto ProjectFormulation:

Collect, compile and organise inputs to formulation of project proposal and documents for newprojects.

Key Results:

Administrativeactivitiesimplementedpromptly,accuratelyandefficiently; Projectactivitiessupportedbyefficientandtimelyimplementationoflogisticalsupportto projectevents,meetingsandworkshops;

Projectfilingsystemmaintainedaccurately;

Administrativestepsintheprocurementandrecruitmentprocessesimplementedtimelyand inlinewithICMPDrulesand proceduresandfollowingtheapplicablebusinessprocesses; PaymentsimplementedcorrectlyandtimelythroughSAP;

Formulationsupportedbytimelyandcorrectpreparationofsupportingdocuments. Incumbent Profile:

A minimumof2yearsofexperienceinprojectadministrationandimplementationof projectsinan internationalorganisationcontext;

Experienceinorganisationofeventsandmeetings;

KnowledgeofERPsystems–knowledgeofSAPinanasset;

Good organisationalskillswithattentiontodetailandaccuracy;

Experienceinmanagingconflictprioritiesandworkingwithtightdeadlines;

Strongteam workand interpersonalskills;

Adaptabilityandflexibility;

ExcellentcommandofstandardMS-officesoftware.

CorporateQualifications:

Experienceininternationalprojects;

Proficiencyin(verbal/written)EnglishandArabic

Bachelor´sdegreeinarelevantfield.

Compensation:

ICMPD offers a monthly gross salary to be calculated based on qualifications and experience. AdditionalbenefitsincludeHealthandAccidentInsuranceandsixweeks’annualleave. Application Procedure:

Interested candidatesare requested to submit theirapplication in English throughthe ICMPDonline

recruitmentsystemathttp://www.icmpd.org/work-for-us/current-vacanciesbymidnight(CET)ofthe closing date specified above. Forthis purpose, candidates will first need to registerwith the ICMPD website.Oncetherelevantdatahasbeenentered,candidateswillbeabletoapplyforvacancies. Pleasenotethatinthecourseoftheonlineapplication,themotivationletterandpersonalCVmustbe uploaded in the EuropeAid format in English. The template is available for download at http://www.icmpd.org/work-for-us/.

Allapplicantsareencouragedtoapplyassoonas possibleafterthevacancyhasbeenpostedandwell before the deadline stated above. Applications received afterthe published deadline, and offline applicationssubmittedviaemail,faxorpost,willnotbeconsidered.

Due to the high volume of applications, only short-listed candidateswill be contacted and applicants are expectedtobeavailableforapersonal/telephoneinterview.

In theeventofatechnicalissuewithyourapplication,pleaseemailrecruitment@icmpd.org. 3GeneralInformation:

ICMPDretainsthediscretiontore-advertisethevacancyorto canceltherecruitment. Thispositionmayentailfrequenttraveltohighriskareasat shortnoticefortheexecutionofthe tasksand duties,whichmaywarrantadherencetosecurityprotocols,and/orhealthprocedures. Selected candidates willhave to provideasigned statement of exclusivity and availability, as wellas evidencesupportingtheeducationalandprofessionalexperiencerecordaspertheirapplication.This isa mandatoryrequirementforEuropeAidtenders.

4

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Apply

What does it mean?

Click "SAVE JOB" to save this job description for later.

Sign up for free to be able to save this job for later.