The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner.
The FAO Representation in Mozambique, under the FAO Subregional Office for Southern Africa (SFS), has been supporting a number of interventions linked to the Southwest Indian Ocean Fisheries Commission (SWIOFC). This project entitled “A Partnership for Marine and Coastal Governance and Fisheries Management for Sustainable Blue Growth”, will support through the SWIOFC and Nairobi Convention (NC) and its countries, collaboration between fisheries and environment sectors. The main focus of this project lies in improving the coordination between fisheries and environmental management for the overall system to produce actual results on the ground. At the same time, it is essential that there are improvements on both fisheries and environmental management, where they can reinforce each other mutually. The project will have three components/ outcomes\: i) coordination between fisheries and environmental management institutions enhanced at national and regional levels; ii) resilience of livelihoods based on Western Indian Ocean (WIO) marine and coastal ecosystem and habitats enhanced; and iii) coastal fisheries are sustainably managed using the ecosystem approach to fisheries.
The National Professional Officer (Administration) reports to the FAO Representative and is under direct supervision of the Technical Adviser (Fisheries and Environment). She/he will work closely with the SWIOFC Programme Assistant who assists administrative matters of the Commission and will assist the project.
Programme administration and financial management, including accounting and personnel administration.
Effective and efficient provision of administrative support to the programme and project activities of the FAO Representation.
- Provides support in the areas of administration, finance and budgetary control;
- Maintains all financial records and monitoring systems of the office and assists with monitoring of various accounts; supervises and/or maintains imprest accounts; ensures that operational expenditures are in accordance with approved budgets and that all committing documents are complete and consistent; and reports variations from budgets;
- Supervises the administrative team;
- Assists with organizing and/or retrieving, entering, selecting and analysing data from a wide variety of sources, including FAO's corporate systems;
- Prepares financial and administrative correspondence for the office, including the processing of payments in accordance with established rules; maintains a filing system; and ensures that an appropriate paper trail with key documentation is archived;
- Assists with the preparation of recurring reports on programme, project and office accounts; provides support in the preparation of reports for budget planning, audits and other related requests; and liaises with local banks and financial institutions;
- Monitors the receipt of the Government contributions and ensures that all procurement and custom clearances for programmes, projects and the office are properly requested and obtained;
- Ensures the compliance with the Organization's security guidelines (Minimum Operational Security Standards, MOSS).
- National of Mozambique;
- Advanced university degree in a field related to business or public administration;
- One year of relevant experience in office management, administration, accounting and/or audit, budget or finance
- Working knowledge (Level C) of the official communication language used for FAO communication with the country (English, French, Spanish, Arabic, Chinese or Russian);
- Limited knowledge (Level B) of English (if the main communication language is French, Spanish, Arabic, Chinese or Russian);
- Working knowledge of the local language (if not English, French, Spanish, Arabic, Chinese or Russian).
- Results Focus
- Building Effective Relationships
- Knowledge Sharing and Continuous Improvement
- Work experience in more than one location or area of work, particularly in field positions is desirable;
- Extent and relevance of experience in the field of office management and administration including supervisory experience;
- Extent of knowledge of UN or standard operational rules and procedures and project/programme administrative management procedures;
- Extent of knowledge of FAO's corporate systems and database, or knowledge of other accounting or financial modules or applications relevant to accounting procedures or project budget management would be considered an asset;
- Demonstrated analytical and judgment skills and ability to apply rules and regulations in the subject field.