Project Coordinator - Beirut - Lebanon
The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, education, emergency food security, legal assistance, and water,sanitation and hygiene sectors.
The Norwegian Refugee Council has approximately 5000 committed and competent employees involved in projects across four continents. In addition, NRC runs one of the world’s largest standby rosters -NORCAP, with 650 professionals, ready to be deployed on 72 hours notice when a crisis occurs
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This position is for a 6-month contract.
All NRC employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.
1. Role Summary:
NRC is grant holder for various consortium projects in Lebanon, funded by EU/ECHO and other European donors. Each requires coordination between members agencies, their staff and the various donor(s). A Consortium Manager is the senior manager responsible for overall oversight and accountability, and is supported by a Project Coordinator. The Project Coordinator will be responsible for overall project administration and grant management, including drafting reports, donor compliance, and other documentation and undertaking processes for overall coordination of the consortium and committees. In addition, the positions covers other tasks including financial analysis, project monitoring, support with donor / external communications and internal compliance and accountability functions. As such, it is a polyvalent role of diverse tasks and responsibilities, responding flexibly to the specific needs of the consortium within which the position works.
- Coordinate and implement the project according to strategy, proposals and plans.
- Accountable for the quality of proposals and reports submitted to regional office and donors.
- Ensure adherence to NRC policies and donor requirements.
- Develop detailed annual activity and work plans.
- Promote and share ideas for improvement and necessary changes in the activities.
- Cooperate with relevant partners and local authorities.
- Prepare periodic progress reports and other documents as required.
- Ensure proper filing of all project documents.
- Contribute to the development and revision of funding proposals, budgets and (narrative and financial) reports.
- Create tools to simplify the processes of proposals and reporting.
- Coordinate the development and distribution of internal and external reports.
- Break down the annual operational plans (including program activity and communications/visibility) into weekly, monthly and quarterly detailed implementation plans.
- Support in the regular follow-up of the plans with partners and flag any delays.
- Support in the development of Standard Operating Procedures (SOPs) and harmonization of program methodologies.
- Support in ensuring donor and internal compliance.
- Ensure smooth running of regular Secretariat office functions, including procurement of required goods and services, scheduling, transportation, expenditure tracking, reception, and other administrative functions, in close cooperation and in accordance with the policies of Host Agency (NRC).
- Manage organization, scheduling, venues and other logistics for regular and ad hoc coordination meetings, workshops and events.
- Facilitate information sharing and exchange by:
- Submission of a weekly sitrep to the Board members and key stakeholders.
- Write generic concept notes and program factsheets to be used in donor meetings and visits.
- Maintaining up-to-date list of contacts and relevant partners including UN agencies, local/national NGOs, and the donor/diplomatic community.
- Tracking ‘key learning’ on working in consortium.
- Ensuring that relevant reports, announcements, and updates are timely and consistently circulated to relevant stakeholders and partners via regular digest emails/newsletters.
- Record and disseminate detailed notes of board meetings and other meetings as requested.
By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:
- Consortium Manager, M&E Manager/Coordinator,
- Grants Manager and Finance unit
- Donors, Partners, and Service Providers
Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:
1. Professional Competencies:
These are skills, knowledge and experience that are important for effective performance.
Generic professional competencies for this position:
- Between 3 to 5 years of relevant experience within field of expertise
- Previous experience from working in complex and volatile contexts
- High degree of literacy and numeracy required.
- High competency in Excel, Word and Powerpoint highly advantageous.
- Experience in M&E; Project Management; Coordination; and/or understanding of donor rules and regulations highly advantageous.
- Fluency in English, both written and verbal
Context/Specific skills, knowledge and experience:
- Proficient in Microsoft Office Applications including Excel, Word, and PowerPoint
- Bachelor degree in Business, Administration or another relevant field
2. Behavioral Competencies:
These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies, and the following are essential for this position:
- Planning and delivering results
- Managing resources to optimize results
- Empowering and building trust
- Ability to work under pressure and with limited supervision