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  • Organization: UNICEF - United Nations Children’s Fund
  • Location: Baku
  • Grade: GS-5, General Service - No need for Higher Education - Locally recruited position - Administrative support
  • Occupational Groups:
    • Administrative support
    • Project and Programme Management
  • Closing Date: 2019-06-21

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Programme Assistant, GS-5, Fixed Term Appointment, Baku, Azerbaijan #96162

Baku (Azerbaijan)

Under the close supervision and guidance of the supervisor, the programme assistant supports the respective section through providing a range of procedural, administrative, operational support in developing, implementing, executing and monitoring their country programme, ensuring timely and effective delivery that is consistent with UNICEF rules and regulations.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, development

 

How can you make a difference?

Under the close supervision and guidance of the supervisor, the programme assistant supports the respective section through providing a range of procedural, administrative, operational support in developing, implementing, executing and monitoring their country programme, ensuring timely and effective delivery that is consistent with UNICEF rules and regulations.   

Summary of key functions/accountabilities:

  • Support to programme development, planning and execution;
  • Support to monitoring and reporting of programme results;
  • Support in resource mobilization;
  • Support in knowledge management and capacity building.

    Support to programme development, planning and execution.

  • Compiles data and information on subject matters relevant to the work of the section to facilitate preparation of reports, working papers, and presentations.  

  • Prepares and maintains records pertaining to programme planning and development for his/her respective section. 

  • Carries out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs), and makes amendments and alterations as per section revisions when necessary.

  • Arranges meetings, workshops and training courses pertaining to programme development, and provides support in making the necessary logistical arrangements.
  • Following up both internally with the Supply section and externally with counterparts to ensure supplies for programme implementation are delivered in a timely and accurate manner. 

    Support to monitoring and reporting of programme results: 

  • Provides support on budget revision/preparation, implementation status, determination position of funding utilization, operational, and financial closure. 

  • Monitors budgets and financial expenditures of section, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision/follow up.

  • Prepares and maintains records, documents and control plans for the monitoring of project/programme implementation. 

    Support in resource mobilization: 

  • Compiles and organizes information and data pertaining to donors (both current and potential).  

  • Compiles and organizes data and information to assist in the preparation of periodic or ad-hoc financial reports relating to country office and donors to support the office in optimizing use of programme funds.
  • Carries out transactions in VISION pertaining to grants for his/her section such as registering grant allotments and tracking expiring programme grants.
  • Supports the processing of contracts for consultants and external partners pertaining to the section.

       Support in Knowledge Management and capacity building:

  • Gathers and shares information as needed in support of improving the processes and daily operations of the section.
  • Supports capacity development activities related to performance monitoring, programme development, and related internal UNICEF systems/tools by drafting necessary correspondence, compiling data reports and maintaining relevant records.

To qualify as an advocate for every child you will have…

  • Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization is required;
  • A minimum of five (5) years of progressively responsible administrative or clerical work experience is required;
  • Good knowledge of computer management and standard software application is essential;
  • Experience in SAP is an asset;
  • Fluency in both written and spoken English and Azerbaijani is required. Russian is desirable.
  • In addition, we would consider prior experience working in the UN system or other international development organizations, to be beneficial.

For every Child, you demonstrate…

UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

The competencies required for this post are:

Core competencies:

  • Communication (Level I)
  • Working with people (Level II)
  • Drive for results (Level I)

Functional Competencies:

  • Analyzing (Level I)
  • Learning & Researching (Level I)
  • Planning and organizing (Level I)
  • Following Instructions and Procedures (Leve I)

View our competency framework at

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

 

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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