By continuing to browse this site, you agree to our use of cookies. Read our privacy policy
  • Organization: UN WFP - World Food Programme
  • Location: Maputo
  • Grade: Administrative Services and Support - Generally no need for Higher Education - Administrative support
  • Occupational Groups:
    • Administrative support
    • Project and Programme Management
  • Closing Date: 2019-06-17

What does it mean?

Click "SAVE JOB" to save this job description for later.

Sign up for free to be able to save this job for later.

Programme Assistant (COMET) SSA5 - Multiple duty stations

Maputo (Mozambique)

.

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

Reporting directly to the head of Partnership and FLA Management unit, this position is located in various duty stations in Mozambique.

JOB PURPOSE

The aftermath of cyclone Idai has created a situation in which hundreds of thousands of people require immediate food assistance for survival in significant parts of Sofala, Manica-, and Zambezia province. Prolonged assistance will be necessary for large parts of the affected population until the next harvest of 2020. To check if this assistance is delivered properly, and to account for the large amounts of food assistance provided and beneficiaries reached, presence of Monitoring- and COMET dedicated staff on the ground is crucial. Therefore, it is imperative that the (new) sub-office of Beira has a national Monitoring/COMET focal points in place.

Under the supervision of the Emergency M&E Officer in Beira, and in liaison with the Country Office M&E Officer, the incumbent will be responsible for the below duties that are not exhaustive.

KEY ACCOUNTABILITIES (not all-inclusive)
  1. Coordinate and supervise Field Monitors;
  2. Lead the overall arrangements for field exercises: team dispatch, recruitment of enumerators, management of field tools and vehicles, and making necessary arrangements for training events, workshops and meetings;
  3. Communicate with field monitors, enumerators, partners or counterparts on any issues related to field work, data collection or data reception;
  4. Liaise with other units (admin, finance, procurement, and ICT) to follow up on processes or resolve issues and clarify or obtain additional information;
  5. Maintain accurate records and files within the field of work;
  6. Draft correspondence related to the field of work;
  7. Assist in managing field data collection exercises, specifically in designing field plans, outlining timeframes, training field monitors and enumerators and following up on all related administrative issues;
  8. Conduct supervisory and spot-check field visits to monitor food distribution, post distribution and any other assessment or field exercise as required;
  9. Train field monitors and enumerators on the use of the different standard Monitoring formats and how to insert the data into the databases;
  10. Provide technical support and guidance (for example on ODK) to field monitors, enumerators and partners’ staff as required;
  11. Consolidate distribution reports on a monthly basis through COMET and report on outputs (number of beneficiaries, tonnages, vouchers redeemed, etc.);
  12. Use COMET implementation module to track the program cycle (partnerships, FRNs, outputs);
  13. Provide a daily update on beneficiaries reached and MT. distributed;
  14. Provide any other tak as required.
STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.

Experience: At least five years of relevant experience in the functional area.

Knowlwdge and skills:

  • Good knowledge of Excel, and preferably SPSS and/or ONA, and high standard computer literacy;
  • Good communication skills; bility to provide short briefings and communications clearly and concisely, both orally and in writing;
  • Ability to multy task, and respond simultaneously and in a timely fashion to demanding job requirements;
  • Ability to prioritize a heavy workload, demonstrate judgement, initiative, alertness and emotional stability, especially in emergency situation;
  • Good coordination and control skills to act swiftly and adequately in case of emergencies and resolve operational issues promptly;
  • High sense of discretion and integrity;
  • Client orientation and ability to establish effective working relationships in a multy-cultural, multi ethnic environment;
  • Ability to work in a team.

Language: Fluency in both oral and written communication in English and Portuguese Languages.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

  • Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
  •  Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
  •  Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
  •  Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

  • Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
  •  Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
  •  Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
  •  Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

  • Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
  •  Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
  •  Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
  •  Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

  • Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
  •  Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
  •  Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
  •  Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.
     
FUNCTIONAL CAPABILITIES
Capability Name Description of the behaviour expected for the proficiency level
Programme Lifecycle & Food Assistance Can facilitate implementation of food assistance programmes under guidance using basic understanding of principles and good practices of programme design, implementation and monitoring.
Transfer Modalities (Food, Cash, Vouchers) Demonstrates ability to facilitate, under guidance, food assistance programme implementation that deploys full range of transfer modalities with an understanding of basic principles guiding modality selection and implementation.
Knowledge of Specialized Areas Understands basic technical concepts and data andtheir relevance to food assistance programmes.
Emergency Programming Displays capacity to provide inputs into the development, implementation and realignment of high quality emergency programmes.
Strategic Policy Engagement w/Govt Understands and applies basic principles of engagement with government counterparts at the national or local level.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Has facilitated communication with technical teams (i.e. nutrition, VAM, etc.).
• Has worked in finance or accounting

• Has observed or assisted with policy discussions

• Has experience in data analysis, SAP and excel (mandatory)

COMPETENCIES
Programme Lifecycle & Food Assistance
Transfer Modalities (Food, Cash, Voucher)
Emergency Programming
Strategic Policy Engagement w/ Government
DEADLINE FOR APPLICATIONS

17 June 2019

TERMS AND CONDITIONS

Contract Type: Special Service Agreement

Duration: Six months (6) with possibility of extension subject to programme needs and perfomance.

.

Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Apply

What does it mean?

Click "SAVE JOB" to save this job description for later.

Sign up for free to be able to save this job for later.