By continuing to browse this site, you agree to our use of cookies. Read our privacy policy

Assoc Resource Mgmt Officer

Geneva

  • Organization: UNHCR - United Nations High Commissioner for Refugees
  • Location: Geneva
  • Grade: Junior level - P-2, International Professional - Internationally recruited position
  • Occupational Groups:
    • Managerial positions
  • Closing Date: Closed

Before submitting an application, UNHCR staff members intending to apply to this Job Opening are requested to consult the Recruitment and Assignments Policy (RAP, UNHCR/HCP/2017/2 and the Recruitment and Assignments Administrative Instruction (RAAI), UNHCR/AI/2017/7 OF 15 August 2017.

Associate Resource Management Officer

ORGANIZATIONAL CONTEXT
The Associate Resource Management Officer will work under the supervision of the Executive Assistant of the Controller and Director of DFAM:

- Providing advice and support at the Division level on substantive resource management related matters, and representing the Division in all resource management discussions.
- Support and assist Services/Sections/Units of DFAM to plan for, prepare, implement, monitor, control and report on their respective staffing and administrative budgets in full compliance with established UN/UNHCR rules and procedures.
- Administrative and organizational support to the Services/Sections/Units of DFAM.
- Guidance and support on all HR related activities, including the process of recruitment and appointment of staff, within the division. 

The assigned responsibilities of this post include regular liaison with Senior Management and key colleagues in DFAM/ Headquarters Divisions/Services and Regional Bureaux to ensure timely submission of required documentation. He/she should possess excellent organizational, planning and coordination skills, and be able to work under pressure with senior colleagues in a professional manner to meet specific deadlines. The incumbent may have direct working relationship with the staff-related services in UNHCR, such as the Personnel Administration & Payroll Section, Recruitment & Postings Section, Performance Management, and Global Learning Centre.

The position will also have an essential role in backstopping the Executive Assistant. The incumbent of this post, therefore, must have discreteness and the ability to keep confidentiality as often sensitive issues are discussed.

FUNCTIONAL STATEMENT
Accountability
- General administrative and resource (HR, budget) management support is provided to the Head of Services/Sections/Units within DFAM in an efficient and timely manner; following-up as required; ensuring that best practices are observed, resources are used cost effectively, and adequate control is present.
- The incumbent will advise on measures to prevent and/or address any problems encountered in the management of resources of the Division.
- DFAM recruits, contracts and deploys staff and makes sufficient use of affiliate workforce in the division to meet its current and future operational needs.
- Executive Assistant support is provided to the Controller, when back-up is required.

Responsibility
- Implement general administrative and resource management support functions;
- Coordinate the planning and analysis of financial, human and material resources needs within the Division, i.e. strategic multi-year planning and implementation strategy, resource allocation, forecasting processes, operational plans and budget preparations, in order to ensure that the necessary resources are made available and optimally utilized.
- Provide advice and recommendations on the application of UN and UNHCR policies and procedures related to all resources management (budget) aspects in order to ensure coherence, consistency and compliance with established rules and regulations.
- Advise and provide support to the Division¿s managers on all human resources management related issues, and maintain liaison with the relevant support/functional sections on planning, management and administration of staff, including temporary staff and additional workforce. Comply with UNHCR¿s rules and procedures and initiate appropriate follow-up actions pertinent to these matters.
- Analyse the staffing requirements of the Division and provide advice on the creation/discontinuation and reclassification of posts including within change management processes and ensure the required follow-up.
- Coordinate the timely submission of reports, including the Annual Programme and Mid-Year Reviews and its revisions, as well as materials needed for reporting purposes, such as the Global Report, etc. by ensuring internal coordination and technical supervision on all administrative, programme and staffing requirements.
- Perform tasks related to records keeping, data management, file management and produce statistics on covered subjects.
- Support the provision of resources (human, travel, material and services) necessary to support the day-to-day activities of the division; Implement directly and/or coordinate the implementation of other administrative related tasks, such as creation of commitments, requisitions, purchase orders, monitoring payment of invoices, maintenance of asset records, making arrangements for meetings and workshops etc.
- Evaluate and respond to staff training needs where applicable in areas of programme, budget, finance, administration, IT and human resources management.
- Assist in knowledge management within DFAM by keeping up-to-date DFAM¿s intranet pages, including its policy and guidance page.
- Perform other duties as required.

Authority
- Enforce compliance with UNHCR¿s human resources policies and the UN/UNHCR staff rules and regulations for the recruitment of staff, submission of post requirements as well as staff entitlements regarding postings and promotion.
- Prepare and update consolidated budgetary documentation for the division.
- Bring to the attention of the supervisor and the Controller, if necessary, any information, communications or reports, relevant to the responsibilities of resource management (budget, HR, administrative).
- Request required documentation from relevant entities within the division and distribute results regarding resource management.
- Act as DFAM focal point on issues relating to resource management.
- Act as a backup for the Executive Assistant for DFAM.

ESSENTIAL MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE REQUIRED
- Undergraduate degree (equivalent of a BA/BS) in  Business Administration, Public Administration, Finance, or closely related fields plus minimum 3 years of experience in relevant functional areas such as administration, finance or human resources.
-       Graduate degree (equivalent of a Master¿s) plus 2 years or Doctorate degree (equivalent of a PhD) plus 1 year of previous relevant work experience may also be accepted.
- Thorough and in-depth knowledge of UN/UNHCR rules, regulations, procedures and processes including knowledge of UNHCR¿s organizational structure, governance reporting and requirements, and compliance issues.
- Excellent oral and written drafting skills in English.

DESIRABLE QUALIFICATIONS & COMPETENCIES
- Working knowledge of French. C001L2 - Accountability Level 2
C002L2 - Teamwork & Collaboration Level 2
C003L2 - Communication Level 2
C004L2 - Commitment to Continuous Learning Level 2
C005L2 - Client & Result Orientation Level 2
C006L2 - Organizational Awareness Level 2
M003L2 - Judgement and Decision Making Level 2
M004L2 - Strategic Planning and Vision Level 2
M006L2 - Managing Resources Level 2
X001L2 - Analytical Thinking Level 2
X003L2 - Technological Awareness Level 2
X005L2 - Planning and Organizing Level 2

The UNHCR workforce consists of many diverse nationalities, cultures, languages and opinions. UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity.

For those people applying for High Risk Duty Stations, we strongly encourage them – before deciding to apply- to read the country specific security and welfare country profiles which can be found on the Intranet under Support Services - Duty of Care (https://intranet.unhcr.org/en/support-services/duty-of-care.html). Ensuring staff are better informed is part of the increased attention UNHCR is paying to Duty of Care.

 

Staff after having applied to High Risk Duty Stations will have access to country specific information webinars with Field Safety Section (FSS) and Staff Welfare Section (SWS) colleagues and provided with a tool to test their psychological preparedness for serving in High Risk Duty Stations. Applicants who applied for a position in a High Risk country will receive, after the deadline for applications has expired, a joint invitation from the Staff Welfare Section (SWS) and the Field Safety Section (FSS) to participate in these webinars. During the Webinars, latest updates on security and well-being will be provided, and FSS and SWS will address questions raised by participants. Applicants are highly encouraged to benefit, when applicable, from all measures as they provide most up-to-date security and well-being information helpful to assess staff’s readiness to serve in a High Risk Duty Station. A Staff Welfare Officer will also be available, if and when required, to discuss with interested applicants the results of the psychological preparedness tool as well as readiness for assignment in High Risk Duty Stations.

 

Please note that the closing date for all vacancies in this addendum is Tuesday 25 June 2019 (midnight Geneva time).

This vacancy is now closed.
However, we have found similar vacancies for you: