Suva (Fiji )
The UNDP Pacific Office in Fiji is currently implementing a large scale, Japan funded project which aims to improve the capacity for preparedness and mitigation to man-made, geo-physical and climate- related hazards and to climate change impact. This initiative will be implemented in three countries: The Federated States of Micronesia (FSM), the Republic of the Marshall Islands (RMI), and the Republic of Palau. The project will respond to Outcome 1 of the UN Pacific Strategy 2018 – 2022: By 2022, people and ecosystems in the Pacific are more resilient to the impacts of climate change, climate variability and disasters; and environmental protection is strengthened. The cooperation with the Government of Japan will contribute to achieving the goals of the Sendai Framework for Disaster Risk Reduction, elimination of threat to human security and protect gains of sustainable development. It is in line with the Japan Country Assistance Policy in these three countries and the priority areas: 1) Overcoming Vulnerability and 2) Environment and Climate Change.
In line with the overall outcome, the overall project goal is to effectively address the consequences of, and responses to, geo-physical and climate-related hazards to protect lives, sustain livelihoods, preserve the environment and safeguard the economy. The outcome will be achieved through 3 expected outputs:
- Strengthened Disaster Communication and Climate and Tsunami Monitoring Systems, to be implemented in FSM, RMI and Palau.
- Enhanced National and State Disaster preparedness capacity, to be implemented in FSM, RMI and Palau.
- Enhanced Community Disaster and Climate Resilience through improved water and food resource management and inclusive livelihood diversification, to be implemented in FSM and Palau.
The project will be implemented by the UNDP Pacific Office in Fiji under the UNDP Direct Implementation Modality (DIM) and will be part of the Resilient and Sustainable Development team. The project team will be outposted in Fiji, Palau, Marshall Islands and Micronesia.
In this context UNDP Pacific Office is looking to recruit a dynamic, seasoned professional to manage the japan funded Disaster Risk Reduction project. In this highly strategic role, the Project Manager will provide leadership, direction and strategy for the project and will be responsible for delivery of all project outputs. S/he will be responsible for leading the project team in the 4 countries through planning, implementing and managing the delivery of activities, reports, knowledge products and other results approved in the project document or annual work plans. S/he will be a part of management team of the UNDP Country Office and will closely work with UNDP Operations unit, Programme divisions, Government officials, local government, non-government and civil society organizations. S/he will supervise a team of approximately 14 staff. The Project Manager will work under the overall guidance of the UNDP Deputy Resident Representative and the day-to-day supervision of the Portfolio Manager.
Duties and Responsibilities
Duties and Responsibilities:
Under the overall strategic guidance of the DRR, and the day-to-day supervision of the portfolio manager, the Project Manager has the following duties and responsibilities:
Management, planning, implementation and oversight of the Project:
- Ensure overall responsibility for the management of the project by assuring overall accountability of the use of project funds as well as the strict and consistent application of UNDP rules and regulations in all project operations;
- Manage the direct implementation by planning and oversight of different steps of the implementation process, take timely decisions and actions to ensure results are achieved, while ensuring coherence between various programmatic components;
- Establish work plans, activities, budgets, operational and procurement plans, tools and methodologies to ensure efficient project implementation;
- Manage the project team (technical specialists, project officers, support staff, consultants in Suva, Palau, FSM and RMI) and ensure timely implementation, results –orientation and accountability for project results;
- Draft/Oversees the drafting of progress reports and presentations and ensures quality financial and narrative reporting to concerned partners in line with pre-determined deadlines (at least quarterly);
- Ensures the integrity of financial systems and directly oversees the administrative, financial and budgetary aspects of the project;
- Ensure project meets expectations with respect to quality, budget, delivery timelines, and strategy;
- Undertake and supervise financial and administrative tasks including ATLAS transactions.
- Liaises with field staff, reviews project requests for direct payment, monitors payment requests from the field and ensure timely and regular payments of monies. Ensures the empowerment of field officers on professional matters;
- Provides leadership in overseeing the effective provision of services to counterparts including fair and transparent procurement, efficient logistics and sound financial management;
Policy and advisory support
- Advise UNDP Pacific Office on strategies;
- Provide policy advice to UNDP Senior Management government counterparts, donors and other partners on issues related to reestablishing the capacities of the National stakeholders, as applicable.
Building strategic partnerships:
- Identify key partner activities to ensure UNDP initiatives in this area complements ongoing UN led activities;
- Maintain dialogue with partners and stakeholders to advocate, promote and advance organizational issues, priorities, interests and competencies for a successful project delivery;
- Coordinate and collaborate with clients, partners and stakeholders to link and harmonize approaches and to promote common interests and achievement of results;
- Identify new partners and mobilize funds in collaboration with the Resident Representative, UNDP Headquarters and donors.
Oversee Monitoring and Evaluation activities of the project
- Ensure close financial and procurement oversight and monitoring of all activities of the project;
- Set direction for monitoring and evaluation priorities in accordance to UNDP rules and regulations;
- Guide development of overall monitoring and evaluation systems for the project and put mechanisms in place for proper and timely reporting to the country office and the donor;
- Lead quarterly review meetings and annual project reviews by monitoring the progress of project implementation, assessing results and identifying areas of weaknesses to ensure the project achieves the planned results in accordance with relevant plans
- Monitor and manage any strategic risks/issues facing the project; submit new risks/issues to the Board for consideration and decision on possible actions if required; update the status of these risks/issues by maintaining the Project Risks/Issues Log;
- Evaluate all key project deliverables, as well as final product to ensure traceability of requirements, high quality and client acceptance.
- Demonstrates integrity by modeling the UN’s values and ethical standards;
- Promotes the vision, mission, and strategic goals of UNDP;
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
- Treats all people fairly without favoritism
Knowledge Management and Learning
- Promotes a knowledge sharing and learning culture in the office;
- In-depth knowledge on development issues;
- Ability to advocate and provide policy advice;
- Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills.
Development and Operational Effectiveness
- Ability to lead procurement processes using specific procurement methods (RFQ, ITB, RFP);
- Ability to introduce and implement strategic procurement, contract and sourcing strategy;
- Ability to lead implementation of new systems (business side), and affect staff behavioral/ attitudinal change;
- Demonstrates a complete in-depth grasp of procurement rules and practices.
Management and Leadership
- Focuses on impact and result for the client and responds positively to feedback;
- Leads teams effectively and shows conflict resolution skills;
- Consistently approaches work with energy and a positive, constructive attitude;
- Demonstrates strong oral and written communication skills;
- Builds strong relationships with clients and external actors;
- Remains calm, in control and good humored even under pressure;
- Demonstrates openness to change and ability to manage complexities.
Required Skills and Experience
- University degree (Masters or PhD) preferably in Economics, Political or social Sciences, International relations, Development, Project Management, Business administration, Supply Chain or other related areas or professional experience equivalent to the required level.
- A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
- Minimum 7 years’ experience with at least 5 years of international experience in institutional capacity building, early recover, procurement management;
- Experience in planning, developing and managing procurement and contractual aspects of projects of significant complexity related to worldwide procurement of diverse services and commodities.
- Experience in an international setting with the UN or with international organizations an asset;
- Knowledge of port management related issues.
- Ability to work effectively and harmoniously with other colleagues from various cultures and professional backgrounds;
- Knowledge of UN rules and regulations is an asset.
- Solid experience in the usage of computers and office software packages (MS Office incl. Word, Excel, PowerPoint) as well as experience in handling of web-based management systems.
- Experience in handling Atlas or ERP system is desirable.
Fluency in written and spoken English is required.
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.