National Coordinator

Under the supervision of the National Project Director assigned by the Ministry of Agriculture and Fisheries and coordinating closely with the ATSEA2 Regional Project Manager (RPM), the National Coordinator is responsible for assisting and supporting the project implementation, monitoring the project work plan and the achievement of outputs and targets as approved by the Project Steering Committee in his/her assigned countries. The National Coordinator is also responsible for assisting RPM to ensure a clear and strategic support line between Regional Project Management Unit (RPMU) and the National Coordination Unit (NCU). She/he supports the RPM for organizing project implementation consistent with programme objectives engaging national counterparts and building reputation for quality design and reliable delivery of the ATSEA-2 Project. The National Coordinator supervises some project personnel and coordinates activities of other consultants.

The National Coordinator is expected to assume the following responsibilities:

1.     Ensures implementation of project strategies focusing on achievement of the following results:

• Oversees the day-to day project implementation at the NCU and ensure achievement of targets as outlined in the project work plan;
• Effective application of Result Based Management (RBM) tools and monitoring achievement of results;
• Support the RPM to oversee and ensure the overall quality of project management, reporting, and monitoring;
• Ensure efficient use of resources and report it in transparent and accountable manner;
• Monitoring and analysis of the project environment, timely readjustments in portfolio;
• Responsible for managing critical issues and provide solutions to the overall processes of program implementation;
• Identify Expertise and prepare TORs for consultants, as necessary;
• Establish and maintain good working relationship with the relevant public and development partners, CSOs, and other principal counterparts in the assigned countries for the ATSEA program;
• Exercising quality control over the development and implementation of site level projects to make sure that these are aligned with national policies and priorities, and ATSEA 2 objectives and targets and closely monitor the progress, results and impacts of site level efforts through monitoring, evaluation and preparation of site level progress reports. Contribution to national reports will also be required;
• Overseeing the development of annual site based work plans and budgets, financial allocations and expenditures for relevant Components in the Project Document activities in the assigned countries, and ensuring most effective use of the resources.

2.   Ensures effective implementation and monitoring of the project, tracking use of financial resources focusing on the achievement of the following results: PRODOC: Implementation of the Arafura and Timor Seas Regional and National Strategic Action Programs (ATSEA-2) 15.

• Analysis of the situation in the project, identification of operational and financial problems, development of solutions in coordination with RPM and programme staff of UNDP;
• Provision of strategic direction and substantive guidance to project team and consultants to perform their role under the ATSEA project in consultation with RPM;
• Leading regular coordination meetings and dialogues with donors and other relevant stakeholders in the assigned countries;
• Preparation of annual and quarterly work plans/reports; elaboration of action plans; provision of technical advice to working groups, as appropriate, in finding information on specific topics (seeking donor and government support for technical inputs as directed by the RPM);
• Timely submission of quarterly/progress reports to the RPM and the government partners in the assigned country, donors, counterparts and other relevant stakeholders, along with other reports which may be required, such as media briefings;
• Coordinate and liaise with Specialists who facilitate delivery activities under each project components; and
• Closely coordinate all national activities with the ATSEA2 Regional Project Coordination Unit for technical, financial, reporting and monitoring guidance and provide reports as needed.

3.  Monitoring, Communication and reporting:

• Create a standard operating procedure, including monitoring and evaluation mechanism and quality standards of performance, as appropriate, to measure the achievement of activities;
• Along with the Specialists, constantly identify challenges and provide recommendations to manage risk of the project and ensure the smooth implementation;
• Creation and coordination of partnerships with development partners, government institutions, private sector, civil society, etc., in consultation with RPM;

4.  Support project coordination and partnerships:

• Develop partnership with development partners where they can support and share good practices related to the functions of working groups;
• Sound contributions to knowledge networks and communities of practice.
• Perform other related duties as directed by RPM.

Impact of Results

The key results will allow the UNDP Timor-Leste to further contribute to job-creation and economic growth in Timor Leste through strengthening private sector development and empowering youth voices in the country. The post will enhance the overall effectiveness and quality of UNDP project implementation to use project resources efficiently in the implementation of its strategic objectives and initiatives.

Corporate Competencies:

• Demonstrates integrity by modeling the UN’s values and ethical standards;
• Promotes the vision, mission, and strategic goals of UNDP;
• Displays strong cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Treats all people fairly without favoritism.

Functional Competencies:

Technical Expertise

• In-depth knowledge and solid theoretical knowledge of the subject-matter and good practical experience in the relevant area, i.e., particularly Youth UNDP’s ART (ART-Gold); knowledge of the region and the overall situation in Timor-Leste.

Knowledge Management and Learning

• Ability to provide top quality policy advice services on youth entrepreneurship, employability and innovation ecosystem;

• In-depth practical knowledge of inter-disciplinary governance and development issues;

• Promotes knowledge management in UNDP and a learning environment in the office through leadership and personal example;

• Actively works towards continuing personal learning and development, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness

• Ability to conduct strategic planning, results-based management and reporting;
• Ability to go beyond established procedures and models, propose new approaches which expand the range of programmes;
• Ability to work with minimal supervision;
• Solid knowledge and ability to manage financial, human resources, contracts, asset and procurement and administration.

Management and Leadership

• Builds strong relationships with government counterparts, civil society organizations, and beneficiaries, focuses on impact and result for beneficiaries and responds positively to feedback;
• Consistently approaches work with energy and a positive, constructive attitude;
• Demonstrates good oral and written communication skills;
• Demonstrates openness to change and ability to manage complexities
• Leads multi-cultural teams effectively and shows mentoring as well as conflict resolution skills;
• Remains calm, in control and good humored even under pressure.

Core Competencies:

• Demonstrating/safeguarding ethics and integrity;
• Demonstrate corporate knowledge and sound judgment;
• Self-development, initiative-taking;
• Acting as a team player and facilitating team work;
• Facilitating and encouraging open communication in the team, communicating effectively;
• Creating synergies through self-control;
• Managing conflict;
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member;
• Informed and transparent decision making

Education:

• Bachelor or master’s degree in Environmental Science, Coastal Area Management, Planning, governance, International Relations, or any related social science discipline.

Experience:

• At least two years for Bachelor degree and zero (0) years of experience or more in development work experience, or work in the Arafura and Timor Seas area, preferably with field exposure;
• Practical experience in coastal area management is essential;F
• Familiarity with the policies, programs and operating styles of local and national governments of the assigned countries.

Language Requirements:

• Fluency in the language of the respective beneficiary country, and oral and written professional proficiency in English;
• Ability to speak Bahasa, Portuguese, Tetun, would be an asset.

IT Skills:

• Proficiency in the use of various software applications (MS Word, MS Excel, MS Project, and Financial Systems) and adequate knowledge and practical experience in handling web- based management systems

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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