Finance Analyst

Under the guidance and supervision of the Administrative Officer, the Finance Analyst is responsible for effective delivery of financial services, transparent utilization of financial resources and management of the Country Office (CO) Finance Unit. He/she analyzes and interprets the financial rules and regulations and provides solutions to a wide spectrum of complex financial issues. The Finance Analyst promotes a collaborative, client-oriented approach consistent with UN rules and regulations.

The Finance Analyst supervises and leads the staff of the Finance Unit. The Finance Analyst works in close collaboration with the Administration, programme and Field Offices teams in the CO and with OCHA HQs staff ensuring successful CO performance in Finance.

1.   Ensures implementation of operational and financial management strategies, and adapts processes and procedures, focusing on the achievement of the following results:

• Full compliance of financial activities, financial recording/reporting system and audit follow up with UN rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of the financial resources.
• Management of financial/accounting system.
• CO Finance business processes mapping and elaboration/establishment of internal Standard Operating Procedures in Finance, control of the workflows in the Finance Unit.
• Continuous analysis and monitoring of the financial Authorization status, assist in preparation of quarterly funds requirements and annual cost plan.
• Elaboration and implementation of cost saving and reduction strategies.
• Proper utilization of the approved Financial authorization allocated quarterly.
• Preforming as Travel Administrator in Umoja for non-staff travellers.

2.    Manages and organizes an optimal cost-recovery system focusing on achievement of the following results:

• Financial resources management through planning, guiding, controlling of the resources in accordance with UN rules and regulations.
• Preparation of cost-recovery bills for the services and the usage of MTN and ZAIN mobiles for personal calls and UNHAS flight OCHA account recovery

3.   Ensures proper control of CO accounts focusing on achievement of the following results:

• Establish the internal expenditures’ control system which ensures that payments processed are matched and completed, transactions are correctly recorded and posted in Umoja and Atlas; travel claims and other entitlements are duly processed, receipting of goods and services in Umoja are properly done in compliance with UN policies and procedures.
• Review and check all payments requests before submissions for approval by Administrative Officer and Head of Office.
• Prepare expenditure summary and consolidated report for budget balances and expenditures as required by the supervisor.

4.    Ensures proper CO cash management, focusing on achievement of the following results:

• Control of petty cash processes for Juba and field offices.
• Manage OCHA Juba Office Petty cash to keep and disburse PC expenses.
• Timely preparation of monthly verification of IOVs Reports for use by Administrative Officer.
• Liaison with UNDP CO and OCHA Executive Offices in Geneva and New York on finance matters.

5.     Ensures facilitation of knowledge building and knowledge sharing in finance unit focusing on achievement of the following results:

• Organization/conduct of training for the operations and petty cash management for field staff and finance unit.
• Synthesis of lessons learnt and best practices in Finance.
• Sound contributions to knowledge networks and communities of practice.

• Demonstrate corporate knowledge and sound judgment.
• Self-development, initiative-taking.
• Acting as a team player and facilitating team work.
• Facilitating and encouraging open communication in the team, communicating effectively.
• Creating synergies through self-control.
• Managing conflict.
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
• Informed and transparent decision making.

Education: 

• Fluency in the UN official language (English) and national language of the duty station is required.

Application Procedure:

This vacancy announcement is for qualified South Sudanese nationals only

To start the application process, applicants are required to register at http://jobs.undp.org by creating a personal profile and completing UNDP Personal History Form. Please note that UNOCHA only accepts degrees from accredited educational institutions. Only applications received through http://jobs.undp.org will be considered and applications received after closing date will not be considered. Due to the large number of applications received for UNOCHA South Sudan vacancies, only applicants short-listed for written test and interview will be contacted.

General Information

UNOCHA is committed to gender equality in its mandate and its staffs and encourages applications from qualified female candidates and persons with disabilities.

UNOCHA is a United Nations organization whose staff are expected to uphold the highest standards of integrity, neutrality and impartiality. This includes respect for and commitment to human rights, diversity, and non-violent means of dealing with all kinds of conflict. UNOCHA staff are expected to uphold these values at all times, both at work and outside. Only persons who fully and unconditionally commit to these values should consider applying for UNOCHA jobs.

UNOCHA has zero tolerance of sexual abuse, abuse of authority and exploitation.

The United Nations does not charge fees at any stage of the recruitment process (application, testing, interviewing, etc). The United Nations does not concern itself with information related to bank accounts.