Associate Procurement Officer (P-2)
The Hague (Netherlands)
18899 | Registry
|Deadline for Applications:||21/07/2019|
|Organizational Unit:||Procurement Unit, GSS, Registry|
|Duty Station:||The Hague - NL|
|Type of Appointment:||Fixed-Term Appointment|
|Minimum Net Annual Salary :||€56,326.00|
|Contract Duration:||Until 31/12/2019|
A roster of suitable candidates may be established for this post as a result of this selection process for fixed-term appointments against both established posts and positions funded by general temporary assistance (GTA).
The General Services Section (GSS) organisationally belongs to the Division of Management Services in the Registry. The GSS consists of four units; the Facilities Management Unit (FMU); the Transport and Logistics Unit (TLU), the Travel Unit (TU) and the Procurement Unit (PU).
Duties and Responsibilities
Within the delegated authority and under the direct supervision of the Head of Procurement Unit, the incumbent performs the following tasks:
1. Perform the Secretary of the Procurement Review Committee (PRC) role in compliance to Financial Regulations and Rules (FRR), the Administrative Instructions (AI) and the Procurement Standard Operating Procedure (PSOP) and is responsible for organising and servicing the PRC by performing below tasks:
- Arrange and coordinate the PRC meetings by planning and securing the presence of the Ex- Officio members in forming a minimum quorum of three PRC members per session;
- Ensure timely and efficient distribution of relevant documentation to members;
- Draft meeting minutes and recommendations;
- Submit minutes and recommendations for approval;
- Advise on issues involving procurement procedures and liaise with Procurement Unit’s staff on request for additional information or clarification with respect to submissions and transmit any enquiries raised by members regarding submissions under review;
- Maintain permanent and secure record of all minutes, recommendations and case presentations reviewed by PRC;
- Compile statistics on the workload, activities and other matters pertaining to the PRC’s functioning.
2. Prepare organisational initiatives and identify continuous improvement opportunities for the procurement processes for productivity, compliance, digitalisation, paperless workflow and staff-wellbeing. Enhance services to all organs of the Court including Country Offices, the Trust Fund for Victims (TFV) and the Victims and Witnesses Section (VWS);
3. Act as Key-user for the SAP (ERP) Procurement module, Contract Scheduling, Vendor registration category management and Procurement digital record management (RM);
4. Conduct strategies, tenders, analyse proposals and select vendors for larger or complex procurement;
5. Provide procurement advice to requisitioners and procurement assistants, provide presentations on the procurement process to the induction course for all new employees and to PRC members.
6. Perform other duties as assigned.
An advanced university degree in business administration, public administration, commerce, audit, procurement, law, or related field is required. A first-level university degree in combination with two additional years of qualifying experience is accepted in lieu of the advanced university degree.
- A minimum of two years (four years with a first level university degree) of progressively responsible experience in procurement, contract management, administration or related area is required. Previous experience with procurement within the United Nations is highly desirable.
- Experience with SAP as enterprise resource planning (ERP) system is an advantage.
Knowledge, Skills and Abilities:
- Knowledge and understanding of procurement policies, practices and procedures.
- Knowledge of internationally recognized procurement standards and understanding of procurement techniques and practices used in the public and private sector;
- Knowledge of market trends and sources of supply and equipment and of procurement/contract execution and administration;
- Good planning and organising skills;
- Ability to properly manage confidential information in both English and French;
- Ability to conduct research and analyse data and information to develop recommendations on procurement contracts awards in both English and French;
- Ability to administrate and handle complex and voluminous amounts of information and evidence in both English and French;
- Flexibility and adaptability to changing environment and plans;
- Ability to work effectively in a multi-cultural and multi-disciplinary environment in a non-discriminatory manner, with respect for diversity;
- High standards of professional and personal integrity.
Knowledge of Languages:
Proficiency in one of the working languages of the Court, English or French, and working level in the other is required. Knowledge of another official language of the Court (Arabic, Chinese, Russian and Spanish) or Dutch would be considered an asset.
Dedication to the mission and values
- Acts consistently in accordance with the mission and values of the Organisation;
- Maintains confidentiality, acts with integrity and shows respect for diversity;
- Shows commitment to the organisation;
- Presents a positive image of the organisation during external discussions.
- Applies professional and technical expertise;
- Keeps abreast of organisational issues;
- Produces workable solutions to a range of problems.
- Listens, consults and communicates proactively;
- Handles disagreements with tact and diplomacy;
- Recognises and rewards the contribution of others.
Learning and developing
- Identifies development strategies needed to achieve work and career goals and makes use of developmental or training opportunities;
- Learns from successes and failures;
- Seeks feedback and gives feedback to others to increase organisational effectiveness;
- Seeks opportunities for improvement of work;
- Has an open mind and contributes to innovation.
Handling uncertain situations
- Adapts to changing circumstances;
- Deals with ambiguity, making positive use of the opportunities it presents;
- Plans activities and projects well in advance and takes account of possible changing circumstances;
- Manages time effectively.
- Expresses opinions, information and key points of an argument clearly;
- Handles contacts with diplomacy and tact;
- Communicates in a transparent and open way with internal and external contacts while complying with
- Accepts and tackles demanding goals with enthusiasm;
- Keeps to agreements with others;
- Focuses on client needs;
- Takes responsibility for actions, projects and people;
- Monitors and maintains quality and productivity.
- The selected candidate will be subject to a Personnel Security Clearance (PSC) process in accordance with ICC policy. The PSC process will include but will not be limited to, verification of the information provided in the personal history form and a criminal record check. All candidates should be in a position to submit an electronic copy of their passport and all diplomas listed on their profile when requested;
- Applicants may check the status of vacancies on ICC E-Recruitment web-site;
- Post to be filled preferably by a national of a State Party to the ICC Statute, or of a State which has signed and is engaged in the ratification process or which is engaged in the accession process, but nationals from non-state parties may also be considered;
- In accordance with the Rome Statute, the ICC aims to achieve fair representation of women and men for all positions;
- Applications from female candidates are particularly encouraged;
- Personnel recruited at the General Service level are not entitled to all of the benefits granted to internationally-recruited staff;
- The Court reserves the right not to make any appointment to the vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description.
- The ICC is willing to apply the “Inter-Organisation Mobility Accord” on a reciprocal basis.