Temporary Appointment - 364 days - Administrative Assistant, G5, Education Cant Wait (ECW), New York, Post #00110607

This is a General Services Temporary Appointment position is under the direct supervision of the Deputy Director for Education Cannot Wait Secretariat. The Programme Assistant will provide dedicated administrative support to members of the secretariat. This includes coordination of travel, and facilitating external/ internal meetings, and assist with the onboarding of new staff members. The duration of this post is 364 days

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, education...

Education Cannot Wait (ECW) is the first global multilateral fund dedicated to supporting education for children and youth in countries affected by wars, disasters and crises. It was launched at the World Humanitarian Summit in 2016 by a broad coalition of international aid agencies and public and private donors to usher in faster and more sustainable education responses in crises settings. ECW inspires political commitment to financing education in humanitarian contexts, catalyzes financial resources, facilitates joint programming between humanitarian and development actors, empowers local partners and seeks to strengthen quality and accountability. 

ECW is hosted by UNICEF. The Fund is administered under UNICEF’s financial, human resources and administrative rules and regulations, while operations are run by the Fund’s own independent governance structure that provides strategic guidance and oversight to its investments. ECW’s day-to-day activities are carried out by a Secretariat under the direction of the ECW Director.

How can you make a difference?

This is a General Services Temporary appointment position is under the direct supervision of the Deputy Director for Education Cannot Wait Secretariat. The Programme Assistant will provide dedicated administrative support to members of the secretariat. This includes coordination of travel, and facilitating external/ internal meetings, and assist with the onboarding of new staff members.  The duration of this post is 364 days 

• Provide dedicated administrative support to the staff members and consultants of Education Cannot Wait, for coordination of travel and other administrative duties.
• Supports effective administration of meeting and events organized by the Secretariat
• Initiate, monitor and follow up on personnel-related matters of staff.
• Support office accommodation, movement/installation of office furniture and equipment; procure computer hardware/software as recommended by ITSS and approved by the Director.
• Support the procurement of office supplies
• Support recruitment and on-boarding of Secretariat staff members.
• Process travel requests issued by the Secretariat in line with UNICEF procedures.
• Process contract and direct invoices as per UNICEF’s policy

• Supports the overall administration of the Secretariat by providing substantive administrative support in managing priorities and work flow.
• Provide assistance in planning, coordination and set up of operations and financing activities of the Secretariat.
• Coordinates and monitors multiple and diverse activities and work processes to ensure that management directives and decision are properly carried out and products are delivered in a timely manner (e.g, travel arrangements, visa applications, equipment purchases, service and supply requisitions, conference room bookings, etc.)
• Monitor and analyse efficiency of the Secretariat work procedures and bring to the attention of the Secretariat the need to update/modify procedures to ensure continuous gains of productivity. Monitor deviation of established procedures to ensure continuous compliance with corporate requirements.

• Support ECW secretariat Ad hoc Administrative tasks as required
• Exercise attention to detail and quality control for all outgoing documents; proofreads and edits text for adherence for format, grammar, punctuation and style.

 To qualify as an advocate for every child you will have…

• Completion of secondary education is required. 
• Must pass Global General Service Test (GGST).
• Non-US candidates must be in possession of a US G-4 visa or be a US permanent resident/citizen
• A minimum of five (5) years of relevant experience in providing progressively responsible administrative support services is required.
• Working knowledge of UNICEF systems, policies and procedures is considered an asset.
• Training and experience using MS Word, Excel, PowerPoint and other UNICEF software such as SharePoint; knowledge of integrated management information systems is required.
• Strong writing, interpersonal and communications skills is highly desired.
• Organizational, planning and prioritizing skills and abilities is highly desired.
• High sense of confidentiality, initiative and good judgment is highly desired.
• Ability to work in a team environment to achieve common goals and to provide guidance to more junior support staff 
• Fluency in English (written and oral) is required.  Knowledge of another official UN language (Arabic, Chinese, French Russian or Spanish) is an asset.

For every Child, you demonstrate…

UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

The competencies required for this post are….

Core Values

• Care
• Respect
• Integrity
• Trust
• Accountability

Core competencies

• Communication (I)
• Working with people (II)
• Drive for results (I)

Functional Competencies:

• Analyzing (I)
• Learning and Researching (I)
• Planning and organizing (I)
• Following Instructions and Procedures (I)

View our competency framework at

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.