Contracts Officer, P-2, TA, Contracting Centre, NY, Supply Division

The Supply Division in New York is looking for a Contracts Officer for a 12 month temporary position with responsibility for contracting of goods and services.

Contracts Officer, P-2

Temporary Appointment - 364 days

Contracting Centre - Supply Division, New York, USA

Purpose of the Assignment:

Under the overall guidance of the Senior Contracts Manager and under the direct supervision of the Contracts Managers for the execution of specific project type/coordination relation assignment, the incumbent will have direct responsibility for the contracting for goods/services and other cross cutting functions as may be determined. The position holder will require professional contracting for services technical knowledge, coordinating skills/expertise and support the unit to provide contracting for services advice and best practice guidelines to Headquarters Divisions, Regional and Country Offices (Ros/COs) as well as support to the development of institutional policy and procedures and training material related to contracting for services.

 Key Accountabilities and Duties & Tasks:

Under the direct supervision of the Senior Contracts Manager, as required, the Contract Managers, the incumbent is responsible for, but not necessarily limited to the following assigned duties:

1. Conduct the contracting processes for assigned goods/services for UNICEF global operations; handle and coordinate all aspects of the contracting processes.
2. Assist in the planning, coordination and implementation of any special contracting for goods/services or any other special project as may be necessary.
3. Carry out market research through expression of interest, internet, UNGM, networks and other methods to broaden the contracting for services supplier base as and when necessary.
4. Analyze and evaluate procurement requests and ensure appropriateness of specifications/Terms of References/Scope of Services.
5. Prepare and issue tender, purchase orders, contracts and amendment and maintain up to date the file for the entire process.
6. Make recommendations for finalization of contracting processes and award of contracts and when required. Prepare submissions to Contract Review Committee for reviews and subsequent approval by the authorized official.
7. Undertake collaboration/partnership initiatives on procurement activities with UN Agencies and other international organizations in areas that will bring value for money to UNICEF.
8. Provide technical advisory support to Headquarters, ROs and COs in the administration and management of contracts; investigates all claims & disputes arising from contracts awards and make recommendations for corrective actions.
9. Provide technical advice and best practice on contracting for goods/services to HQ Divisions, ROs and COs on all phases of the procurement cycle.
10. Support the team in the development of institutional policies, and procedures and training material on contracting for goods/services; develop standards and tools and criteria for the evaluation of goods/services.
11. Responsible for overall coordination of the procurement plans, contracts closure, reporting on KPIs etc.
12. Any other duties as may be assigned.

 QUALIFICATIONS AND COMPETENCIES:

 Education:

A completed 1st University Degree (Bachelor's Degree) in Procurement, Contract/Commercial Law, Business Administration, Economics, Supply Chain Management or any other relevant field is required.

Work Experience:

Minimum two (2) years of relevant international professional work experience in procurement/contracting for high value, high risk and complex procurement /contracting of services is required. 

An understanding or working knowledge of the UN or a similar organization/NGO is an added advantage.

Languages:

Fluency in English is required.  Knowledge of another UN language is an advantage.

 Competency Profile:

1)   Core Values (required)

• Commitment
• Diversity and Inclusion
• Integrity

2) Core Competencies (required)

• Communication (1)
• Drive for results (1)
• Working with people (1)

3) Key Functional Competencies (required)

• Applying Technical Expertise (1)
• Deciding and Initiating Actions (1)
• Following Instructions and Procedures (2)
• Planning and Organizing (2)

4) Specific technical knowledge (required)

• Knowledge of the contracting business process for goods/services preferably high value risk inherent complex contracting i.e. ICT service category expertise skills.
• Working knowledge of building cases to management and/or Contracts Review Committee for the approval of high value contracting process for services.
• Technical knowledge (ICT goods/service knowledge, market research/analysis) required for Supply Management/Purchasing/Contracting.
• Contracts and relationship management skills and expertise.
• Working knowledge of ERP Systems or Financial Information Management System especially Procurement/contracting modules.

To view our competency framework, please click here.  

Applications:

Applications outside of the online recruiting system will not be accepted. If you wish to apply for this position, it is advisable that you do not wait until the last minute to do so, in case you encounter any technical problems using the e-recruitment system. In case of any technical problems please contact: eRecruitment@unicef.org

Kindly note that candidates will be assessed on foundational and functional competencies and that diversity and gender balance are also factors in the selection process.

Applications for this position must be received by COB: 12 July 2019 

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.