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  • Organization: WHO - World Health Organization
  • Location: Dhaka
  • Grade: GS-4, General Service - No need for Higher Education - Locally recruited position - Administrative support
  • Occupational Groups:
    • Procurement
    • Administrative support
  • Closing Date: 2019-07-16

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Procurement Assistant

Dhaka (Bangladesh)

OBJECTIVES OF THE PROGRAMME

The objective of the WHO Bangladesh Country Office is to implement the Country Cooperation Strategy by supporting the Bangladesh Government in the formulation, implementation and evaluation of national health policies, strategies and plans and developing and managing WHO's technical cooperation programmes. WHO provides guidance and technical support in organizing the humanitarian health response and in revitalizing the capacity of the health sector to rebuild and recover from emergencies inappropriate and sustainable ways. The Country Office develops a two-way collaboration with the Government of Bangladesh in support of their efforts of achieving national health goals; of ensuring the attainment of universal health coverage and of contributing to global and regional public health action by providing need-based technical assistance in national level policy formulation,setting norms and standards, improving knowledge dissemination and management,monitoring country health situation and building sustainable institutional capacity, to play a greater leadership role in different national level policy and technical forums. The overall Objective of the Administrative Unit within the Country Office is to provide core services in order to facilitate programme delivery in all aspects of Administration & Financial operations, including Budget, HR, Group Educational Activities and Staff Travel, Procurement, Security, Transport and Building and Office Management ensuring efficient and smooth functioning of the Bangladesh Country Office.The procurement team shall perform all Supplies and Equipment activities of WCO BAN ensuring timely and effective procurement functionality and compliance in place.

DESCRIPTION OF DUTIES

Under the direct supervision of the Administrative Officer and general supervision of the WR Bangladesh, the incumbent performs the following duties\: (duties are not all-inclusive nor exhaustive).

1. Work with the Procurement Team of WHO Bangladesh, Regional Office and Headquarters in the processes of the procurement and delivery of supplies, equipment and services for WHO Bangladesh projects.

2. Assist in conduct of bidding, supplier sourcing and market research for procurement of goods and services through Invitation to Tender, Request for Quotations, Request for Proposals and Expression of Interests ensuring the compliance requirements of WHO.

3. Support in bid evaluation, price comparison and supplier selection review process of WHO Bangladesh.

4. Perform Order Administrator function and responsibility in the Global Management System (GSM) which involves creation of Purchase Requisitions, reviewing and converting Request for Pricing Estimates (RPEs).

5. Provide Emergency response assistance to WCO ensuring value for money procurement of goods and services in a timely and efficient manner.

6. Ensure correctness and verify accordingly invoices pertaining to shipping matters including checking, recording of funding references, endorsing for certification by authorized officers and liaising with Finance Units in relation to payment of invoices.

7. Support to maintain procurement and shipment database and related information including e-repository of relevant procurement documents, manual filing of procurement documents where necessary.

8. Perform other related duties and replace colleagues, as assigned by supervisor.

REQUIRED QUALIFICATIONS

Education

Essential\: Completion of secondary school education.

Desirable\: Procurement Management training/course would be an advantage.

Experience

Essential\: At least three (3) years' experience in secretarial/clerical/administrative work.

Desirable\: Experience in managing procurement, logistics, and supplies activities and experience in UN/International Organization would be an advantage. Good working knowledge of GSM or other Oracle-based ERP systems is desirable.

Skills

Thorough knowledge of modern office procedures and practices; the incumbent keeps up-to-date with changes in procedures and practices, rules and regulations, organizational structure in the department and WHO; ability to identify and resolve operational problems with substantial independence; sound knowledge of driving rules and regulations and security issues. ability to assess vehicles for mechanical fitness; ability to manage other staff regarding relevant work responsibilities and coordinate assignments to achieve common goals; ability to demonstrate a client-oriented approach, high sense of responsibility, courtesy ad tact. ability to handle work in a timely and accurate manner with tact a discretion, as required; ability to draft standard correspondence; knowledge of Bangladesh protocol, vehicle laws and practices.

WHO Competencies

  1. Teamwork
  2. Respecting and promoting individual and cultural differences
  3. Communication
  4. Producing results
  5. Moving forward in a changing environment

Use of Language Skills

Essential\: Expert knowledge of English. Expert knowledge of Bangla.
Desirable\:

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at BDT 1,034,079 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

  • This vacancy notice may be used to fill other similar positions at the same grade level
  • Only candidates under serious consideration will be contacted.
  • A written test may be used as a form of screening.
  • In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link\: http\://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
  • Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
  • Staff members in other duty stations are encouraged to apply.
  • WHO is committed to workforce diversity.
  • WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
  • This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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