Consultancy - Data Collection Training

TERMS OF REFERENCE (TOR)

Consultancy:  Data Collection Training; Training on designing assessments and using Kobo Toolkit Software

Location of assignment: Sittwe, Myanmar

Duration of assignment: Estimated 1 week

Responsible to: CCCM Coordinator, DRC,

Background

The Danish Refugee Council (DRC) is a humanitarian, non-governmental, non-profit organization working in Myanmar since 2009 in response to cyclone Giri and currently supporting operations in four different States (Kachin, Northern Shan, Kayah, Rakhine). DRC expanded its program to include the provision of shelter, WASH, NFIs, livelihood support and community assistance to the people affected by the June and October 2012 events in Rakhine State. DRC aims to make available immediate relief and protection to displaced people and vulnerable host communities in an impartial, inclusive and neutral manner, adhering to DRC’s Code of Conduct and core Humanitarian Principles

DRC currently manages a total of 8 IDP sites located in Sittwe and Pauktaw townships in which they carry out general site management, coordination of services and build community governance and empowerment of community residents. One activity that all staff members are actively engaged in is data management and obtaining key information from the field.  Within the CCCM team, Kobo Toolkit is used regularly and while staff has an elementary understanding of how to use the software via mobile devices, there is a strong need to build our knowledge in designing forms and assessments using the platform.  Furthermore, there is a pertinent need to ensure that all staff members are aware of the main errors that occur using the software and are adept at troubleshooting and fixing issues independently. CCCM staff members also manage a wide range of field-based workers that are frequently carrying out data collection exercises dependent on kobo form.  The objective from this training is to have all Sittwe-based staff able to provide corresponding trainings to field-based staff and to assist in fixing any problems that occur during data collection exercises.

About the training:

Total Target number of participants:  18 total participants

No. of training (2 to 3-day) sessions to be conducted:  1

Training objectives

1. Participants gain advanced understanding in how to use kobo toolbox both in terms of mobile data collection and form/assessment creation (both online and how to adjust forms in MS Excel)
2. Provide participants with commanding knowledge on creating kobo forms/assessments online and deploying assessments on to mobile devices – including how to setup the Kobo Collect app on a mobile phone
3. Provide participants with understanding of the common errors that occur while using the software and equip participants with the tools and knowledge to amend these problems.
4. All participants to be able to roll out similarly designed trainings to field-based staff and support in handing over this knowledge.

Note: It should be assumed that participants have no previous training or knowledge. Training should be practical, highly inclusive and participatory.

Training Topics and Modalities

The following list of training topics is meant as an example, and is not exhaustive.

1. Making a Form/Survey – 1 day
   1. Building a Kobo survey using the online interface.
   2. Building and amending a Kobo survey in MS excel (skip logic functions, mandatory response, validation criteria, calculate functions, etc…)
   3. Testing and troubleshooting a Kobo survey for errors.

       

2. Kobo Collect Use on Phones - 1 day
   1. Setting up the Kobo Collect app on a mobile device.
   2. Downloading forms.
   3. Troubleshooting errors.
   4. Submitting data and saving drafts.

       

3. Basic data analysis – 1 day
   1. Downloading data with different headings (xls, language 1, language 2, etc…)
   2. Reviewing data for major errors and sorting data by major criteria (sorting for key unanswered questions, sorting by camp, gender, age, etc…)

       

4. Simulations – During relevant topic days
   1. Participants build a simple form and test it.
   2. Participants are given a simple form with errors and have to fix it.
   3. Participants are given a mobile phone and need to set it up for use with a Kobo form.
   4. Participants download a data set from Kobo Toolkit and analyse it for basic criteria.

Outputs/deliverables

1. To provide a final training curriculum both in Myanmar and Rakhine language with training manual print outs including role plays, case exercises, and design simulations and exercise simulations.
2. Delivery of 1, two to three-day training for Sittwe-based CCCM staff
3. To determine participants have gained a firm understanding of how to use the kobo toolkit, an assessment results on participants’ obtained knowledge through pre-post KAPS.
4. To provide documents and print outs that can be used by participants if they uncover a problem after the training has been completed.

The Consultant will provide regular updates to DRC CCCM with regards to the completion of the above outputs. S/He shall likewise report to the DRC CCCM Team Leader for any planning, technical, and coordinating issues that may arise in relation to the above.

Target Participants

Deliverable schedule

Profile of the Candidate

Your Experience must include:

• Advance experience in using Kobo Toolkit and experience in training aid workers on the platform
• Intermediate-Advanced competency at Microsoft Excel.
• Experience in leadership, facilitation and negotiation training delivery in a community setting
• Good understanding of the Rakhine context 
• Previous experience in collaborating with INGOs
• Strong facilitation and communication skills
• Ability to travel and work in remote areas
• Advanced Proficiency in English
• Native Speaker of Burmese or Rakhine

Application

Qualified candidates are expected to send their applications to DRC in Myanmar including:

1. CV of the candidate(s)
2. Proposal with Professional Fee
3. Propose Training and Workshop Outline and Design

Professional fees-DRC will be support in booking air fare, accommodations and TAs for trainers and training team.

Please note that this is for National applicants only and must administer the training in Myanmar language

Interested parties are to submit applications on or before 5PM on July 19th 2019.  

Applications should be made by clicking Apply button.

Danish Refugee Council are equal opportunity employers and consider all applicants on the basis of merit without regard to race, national origin, religious beliefs, sexual orientation, age, marital status or physical or mental disability.