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  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Podgorica
  • Grade: LICA-4, Local Individual Contractors Agreement - Administrative support
  • Occupational Groups:
    • Project and Programme Management
    • Administrative support
  • Closing Date: 2019-07-22

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Project Assistant

Podgorica (Montenegro)

Background Information - Job-specific

“Norwegian Support to Western Balkans Development - Norway for You–Montenegro” Project (Project) will contribute to a more balanced socio-economic development in Montenegro, by increasing employment opportunities, supporting social cohesion and improving local infrastructure in least developed municipalities. The Norwegian Ministry of Foreign Affairs (MFA) allocated NOK 15 million for this project implemented by the United Nations Office for Project Services (UNOPS) during 24 months.

Project will achieve two outputs:

Output 1: Improved Access to Employment

Output 2: Enhanced Social Inclusion through Improved Living Conditions

During its lifetime, the Project will support self-employment, provide vocational training in accordance with the Local Employment Action Plans, organise Calls for Proposals for projects of local government institutions, civil society organisations and business support organisations and support projects for improvement of living conditions and quality of life.

The key stakeholders and the direct beneficiaries of the Project are the local self-governments and their institutions and organisations along with the Union of Municipalities of Montenegro (UOM), Ministry of Labor and Social Welfare (MLSW), Ministry of Economy (MoE), Chamber of Economy (CoE), regional development agencies, national employment agencies and local branches, civil society organisations (CSOs), business support organisations (BSOs), Regional Rural Development Standing Working Group, the Fund for Active Citizenship, as well as individual beneficiaries, small and medium sized enterprises and especially women and youth. The final beneficiary is the population of the underdeveloped areas where the Project will be implemented.

Functional Responsibilities

The Project Assistant works closely with and under supervision and guidance of the Project Manager to ensure support to efficient implementation of the Project through a range of actions contributing to planning, management and monitoring of Project activities.

In performing her/his work, the  Project Assistant promotes a client, quality and results-oriented approach, and works closely with the Support Services, Programme and Project’s personnel to exchange information and ensure consistent service delivery. 

The Project Assistant will undertake the following activities/responsibilities:

  • Providing support in implementation of project activities and maintaining professional relationship with the local self-governments (LSGs), national and local civil society organisations (CSOs), business support organisations (BSOs) and other institutions as well as development programmes/projects within the Project area of responsibility 
  • Provide support in maintenance of the Project filing system and maintaining different project registers
  • Support day to day project office functioning and communication with external parties
  • Support administrative processes, such as Calls for Proposal’s announcement, grant application and evaluation processes, communicating different administrative information to project beneficiaries, and administrative monitoring of the grant contracts
  • Provide support for the Project’s communication and visibility activities
  • Provide event management support, including logistics support, preparation of participants list, invitations, agenda, presentations, attendance sheets, and similar
  • Assists in follow up of engagement of project consultants and related Time Sheets
  • Support procurement related activities
  • Manage and prepare all relevant supporting documents related to different payments
  • Maintain Project inventory list, vehicle log-sheet, fuel consumption, and similar

Education/Experience/Language requirements

Education

  • Secondary school diploma is required
  • Bachelor or Master degree preferably in Economics, Business Administration, Finances, Social Sciences or related field will be considered as an asset

Work Experience

  • Four years of experience in performing project support activities with a high school diploma is required. Bachelor or Master Degree may substitute some or all of the required years of experience.
  • Experience in larger setups, UN or corporative, will be considered as advantage

Language Requirements

  • Fluency in Montenegrin and English language is required

Driving license

  • Driving license and ability to travel independently is required

ALL CANDIDATES ARE REQUESTED TO SUBMIT A CV AND COVER LETTER ALONG WITH THEIR APPLICATION

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above)
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

This is a local position, it is therefore open to Nationals of Montenegro and to individuals who have a valid residence/work permit.
Contract type: ICA
Contract level: Local ICA 4
Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance


For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.


We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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