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  • Organization: IAEA - International Atomic Energy Agency
  • Location: Vienna
  • Grade: P-4, International Professional - Internationally recruited position - Mid level
  • Occupational Groups:
    • Nuclear Technology
    • Technology, Electronics and Mechanics
    • Monitoring and Evaluation
    • Security policy
    • Operations and Administrations
    • Project and Programme Management
  • Closing Date: 2019-07-18

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Programme %26 Budget Officer (P4)

Vienna (Austria)

Organizational Setting

 

The Department of Safeguards (SG) is the organizational hub for the implementation of IAEA safeguards. The IAEA implements nuclear verification activities for some 180 States in accordance with their safeguards agreements. The safeguards activities are undertaken within a dynamic and technically challenging environment including advanced nuclear fuel cycle facilities and complemented by the political diversity of the countries.

The main objective of the Department is to maintain and further develop an effective and efficient verification system in order to draw independent, impartial and timely safeguards conclusions, thus providing credible assurances to the international community that States are in compliance with their safeguards obligations. The departmental operating environment is interactive, participative and dynamic with continuous inputs received from the Board of Governors, the General Conference, policy- and decision-makers, as well as counterparts in Member States and in the international development community.

The Department of Safeguards consists of six Divisions\: three Operations Divisions\: A, B and C, for the implementation of verification activities around the world; three Technical Divisions\: Division of Concepts and Planning, Division of Information Management, and Division of Technical and Scientific Services; as well as three Offices\: the Office for Verification in Iran, the Office of Safeguards Analytical Services and the Office of Information and Communication Services.  


Main Purpose

To plan, implement, monitor and control the efficient and effective utilization of programmatic and financial resources for the Department of Safeguards.


Role

The Programme & Budget Officer plays several key roles\: (1) Adviser to the DDG on issues affecting the programme and budget of the Department, (2) the liaison point - working closely with relevant managers in the Department and with administrative staff, coordinating and synthesizing budget submissions, advising on overall budget envelopes and parameters including implementation, and assisting in the monitoring of their financial resources; (3) the adviser - explaining to managers the range of options and promoting the best solution; (4) the analyst - exercising insight, judgement and skill in the investigation and analysis of financial data, methods of implementing managerial and financial tasks, and recommending improvements; (5) the advocate - representing the views and needs of the Department; and, (6) as an approving/certifying officer within delegated authority.


Functions / Key Results Expected

  • Lead work on the preparation of the budget and financial plan\: Coordinate and advise on the preparation of both a results-based budget and financial plans with senior managers at the Division and project levels; consolidate all proposals at the Department level, preparing justifications and explanations, proposing alternatives, and coordinating the mid-year review of the financial plan.
  • Monitoring the utilization of funds\: Evaluate the implementation of the financial plan for the Department; investigate major deviations from planned results suggesting corrective action, and issue monthly expenditure reports.
  • Manage the continued improvement of procedures in the administrative and financial areas\: Provide guidance on the implementation of budgeting in conjunction with the International Public Sector Accounting Standards (IPSAS) to managerial and administrative staff at all levels in the Department of Safeguards. Review current practices, define objectives, design new or improved methods, establish and implement new procedures.
  • Undertake detailed analysis and prepare recommendations to support the development, implementation and evaluation of the Department’s programme.
  • Monitor programme implementation; participate in reviewing the results of projects; review relevant documents and reports; identify problems and issues to be addressed and recommend corrective actions; liaise with relevant parties; identify and track follow-up actions.
  • Advise managers and administrative staff on procurement issues; exercise expenditure control within the Department within delegated authority. Participate as departmental representative in Agency meetings and committees.

 

Competencies and Expertise

Core Competencies

Name Definition
 
Planning and Organizing Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.
 
Communication Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.
 
Achieving Results Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.
 
Teamwork Actively contributes to achieving team results. Supports team decisions.

Functional Competencies

Name Definition
 
Analytical thinking Analyses information to identify cause and effect relationships and correlations. Identifies critical elements and assesses consequences of different courses of action and proposes solutions.
 
Judgement/decision making Consults with supervisor/manager and takes decisions in full compliance with the Agency’s regulations and rules. Makes decisions reflecting best practice and professional theories and standards.
 
Technical/scientific credibility Ensures that work is in compliance with internationally accepted professional standards and scientific methods. Provides scientifically/technically accepted information that is credible and reliable.

Qualifications, Experience and Language skills

  • Master's Degree - Advanced University Degree in Accounting, business/public administration/finance or a closely related field.
  • Minimum of seven years of progressively responsible experience in budget, accounting and financial management, preferably in an international organization.
  • Recognized professional certification in accountancy highly desirable.
  • Demonstrated experience and proficiency in computer applications such as spreadsheets, word processing and complex computerized financial systems is required.
  • Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $72637 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 30144, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks' annual vacation, home leave, pension plan and health insurance


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Applications from qualified women and candidates from developing countries are encouraged

Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values)\:
Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process
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Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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