By continuing to browse this site, you agree to our use of cookies. Read our privacy policy

Administrative & Finance Assistant

Tunisia

  • Organization: ICMPD - International Centre for Migration Policy Development
  • Location: Tunisia
  • Grade: Level not specified - Level not specified
  • Occupational Groups:
    • Operations and Administrations
    • Administrative support
    • Banking and Finance
  • Closing Date: Closed

Vacancy Announcement VA19P059V02 Administrative & Finance Assistant

Posting Date: 5 July 2019

Deadline for Applications: 19 July 2019

Duty Station: Tunis, Tunisia

Proposed Start Date: As soon as possible

Contract Duration: 24 months (with possibility for extension) Type of Post: Local

Organisational Overview:

The International Centre for Migration Policy Development (ICMPD) is an international organisation tasked with promoting innovative, comprehensive and sustainable migration policies. With 17 Member States and over 60 projects active throughout Europe, Africa, Asia and Latin America, ICMPD isagrowingandever-morerelevantpresenceinitsfield.Theorganisation’sgreatestassetsareits200+ staffmembers,whopersonifyitsvaluesofcommitment,integrity,partnership,respect,andinnovation in actions and decisions.

Job Description:

The Administrative & Finance Assistant supports the management of administrative and financial activities and the provision of shared services in the ICMPD Tunis Office. Working under the direct supervision of the Administrative Officer and collaboratively with project staff s/he implements administrative and financial processes according to ICMPD rules and procedures.

Initiating processes in the SAP, the Administrative & Finance Assistant inputs data and controls the quality of the supporting documents. S/he assists in implementing operations controls in ICMPD´s key business processes in procurement, travel, recruitment of project staff and experts and payments within the country office.

The Administrative & Finance Assistant compiles data and prepares accurate and timely reports for financial and administrative activities. S/he deals with utmost care with payments in cash and from bankaccountandtheVATreimbursement processensuringcorrectnessofsupportingdocumentation. Tasks and Responsibilities:

1. Implementation of ICMPD Regulative Framework, Guidelines, Systems and Operational Strategies: Implement full compliance of all administrative activities with ICMPD rules, procedures and business processes;

mplement systematic and diligent review and control of supporting documents prior to initiating of SAP process and payments;

Monitor and report if project teams are acting in line with ICMPD´s rules, processes and procedures. Give hands-on assistance to project staff;

Assist in organisation and maintenance of financial and administrative documents according to ICMPD´s documents management system.

12. Support to Administrative Processes and Controls:

Check supporting documents for correctness and compliance with ICMPD rules; Upon request upload documents to SAP and initiate SAP processes (travel, procurement, recruitment of project personnel and experts);

Draft routine correspondence;

Assist in administration of experts. Organise recruitment process, collect time sheets and process payment claims of experts.

3. Support to Payments and Financial Reporting:

Monitor petty cash balance and suggest when replenishment is needed; Act as replacement in execution of payments in cash and from bank; Assist and prepare upon request monthly financial reports;

Assistwith preparationofVAT reimbursementreports/requestsand submit to taxauthorities; Maintain financial files and records according to ICMPD procedure; Assist in compilation of documentation in support of project audits. 4. Support to Implementation of Shared Services and Infrastructure:

As assigned by the Administrative Officer, assist in implementation of activities for shared services, infrastructure and assets;

Assist in implementation of activities related to premises, residence and vehicle security; Assist in procurement and administration of travel (international and local); Maintain office supplies and initiate procurement/replacement;

Maintain and update the office plan and organise functioning workplaces for staff; Maintain up-to-date physical inventory of shared and project assets. Key Results:

Timelyand accurate support to implementationof ICMPD business processesinprocurement, recruitmentofprojectstaffandexpertsinadherencetoICMPDrulesandproceduresprovided; Consistent and timely process controls and systematic documentation controls carried out in initiating and implementing administrative processes and payments in SAP; Payments and financial reporting conducted timely and accurately in accordance with ICMPD financial regulations;

Accurate maintenance of administrative and financial documentation; Timely assistance provided to implementation of shared services and infrastructure. Incumbent Profile:

Minimum of 4 years of experience in operations and project management at local or international level in international organisations or NGOs.

Experience in financial management.

Practical experience in using ERP-systems, preferably SAP, required. Solid organisational and coordination skills.

Attention to detail and accuracy.

Corporate Qualifications:

Experience in international organisations.

Proficiency in (verbal/written) English, French and Arabic;

Bachelor’s degree related to the area of work.

2Compensation:

ICMPD offers an attractive compensation package. This position is classified at LS2 Grade, with an annual net-base salary starting at TND 29,436. Additional benefits include participation in the ICMPD Provident Fund, Health and Accident Insurance, six weeks’ annual leave and, where applicable, dependent’s and mobility allowances.

Application Procedure:

Interested candidates are requested to submit their application in English through the ICMPD online

recruitment system at http://www.icmpd.org/work-for-us/current-vacancies by midnight (CET) of the closing date specified above. For this purpose, candidates will first need to register with the ICMPD website. Once the relevant data has been entered, candidates will be able to apply for vacancies. Please note that in thecourse oftheonline application, themotivation letter andpersonal CVmust be uploaded in the EuropeAid format in English. The template is available for download at http://www.icmpd.org/work-for-us/.

All applicants are encouraged to apply as soon as possible after the vacancy has been posted and well before the deadline stated above. Applications received after the published deadline, and offline applications submitted via email, fax or post, will not be considered.

Due to the high volume of applications, only short-listed candidates will be contacted and applicants are expected to be available for a personal/telephone interview.

In the event of a technical issue with your application, please email recruitment@icmpd.org. General Information:

ICMPD retains the discretion to re-advertise the vacancy or to cancel the recruitment. 3

This vacancy is now closed.
However, we have found similar vacancies for you: