Requisition ID: req5678
Job Title: Security and Access Officer
Sector: Safety & Security
Employment Category: Regular
Employment Type: Full-Time
Open to Expatriates: No
Location: Rakhine State, Myanmar
Job Overview/Summary: The overall objective is to reduce the risks posed to all national and international IRC staff in Rakhine State through the provision of specialized, coordinated and focused security management support as well as liaising with State Government, counterpart departments and humanitarian organizations in Sittwe regarding Travel Authorization and program activities approval follow up.This position will assess the security of the operational environment and maintain an effective security management system in accordance with International Rescue Committee policies and standards.
The position holder will report to the Field coordinator, Sittwe and will have to give regular input to the country Senior Management Team.Management in partnership will take place among DDO, Regional S & S Advisor, Field Co and the position holder in order to apply functional and geographical supervision approach.
Key Duties on Safety and Security:
- Assess program activities and their impact on staff security and make recommendations to reduce staff vulnerability.
- Monitor the security environment and make recommendations to adjust the security policies and procedures accordingly. Maintain and review the incident reporting and mapping system. Ensure that up to date incident map is available for all IRC staff on a regular basis.
- Ensure that regular security meetings are conducted with relevant IRC staff.
- Produce weekly and monthly security reports to the Field Co that review any incidents in IRC sites, summarize relevant external sitreps, and analyze/verify security/social/political/economic information from the wide range of information sources available that may impact the operation of IRC’s programs in Sittwe State.
- Ensure that all incidents are reported, analyzed and actions taken where necessary. Implement incident tracking system.
- Ensure that the Sittwe Security Management Plan and relevant Annexes are reviewed and updated on a regular basis and consistent with International Rescue Committee standards; ensure that all staff are familiar with its content and agree to abide by its policies and procedures.
- Ensure that all Standard Operating Procedures (SOPs) relating to safety and security are reviewed and updated on a regular basis.
- Develop contingency plans, ensuring that staff understand their roles in an emergency and that IRC has the resources to carry out the contingency plans.
- Maintain an Emergency Contact database with up to date information for all staff.
- Ensure that security information is updated and accessible on the shared drive.
- Strengthen and apply office and residential facilities’ security standards and selection procedures; strengthen and apply facility access procedures.
- Ensure that appropriate fire safety equipment is in place in offices, compounds and vehicles. Ensure that staff are aware of what to do in the event of a fire.
- Liaise with the Ops Officer to ensure that all vehicles have the necessary safety and security equipment.
- Update the security induction materials on a regular basis and provide inductions to all new staff and ensure that all new employees, international or national, receive appropriate security orientation within 48 hours of arrival in the field.
- Identify trainings that are appropriate to the needs of IRC staff and maintain a database of security trainings undertaken by individual IRC staff. These trainings include, but are not limited to, personal safety, first aid, mine risk education, driving and trip management and security management.
- Attend security coordination meetings and report back to the Field Co on relevant information.
- Develop contacts and information gathering systems amongst UN, NGOs, and INGOs, government agencies and embassies and share security information with them on a regular basis.
- Carry out bi-annual threat assessments at the field sites.
- Assess communication equipment in each field site to ensure that it is adequate, in working order, kept in accessible and secure locations and that staff are trained on the various forms of communication available to them.
- Visit field sites on a regular basis and provide assistance as per the TOR agreed with the Field Managers/Coordinator and DDO e.g Security Risk Assessment review; provide detailed field reports at the end of each trip.
- Provide recommendations to IRC staff as to ways in which they can effectively reach out to, gain acceptance from and improve their image in host communities.
- Make available to participate in project proposal stage to assure that safety and security budget allocation is put in the proposed budget for each field offices.
- Cooperate with technical advisors to put measures in the programs for the safety and security of female staff in the field sites.
Ensure to establish a network between YGN and each field offices to have a proper and quick information sharing mechanism in regular basis.
Key Duties on Access:
- Develop and foster strong working relationships with key government departments including lines ministries departments such as State Health Department, State Department for Disaster Management, the Coordination Committee (CC) for the Travel Authorization process and other relevant stakeholders and government actors.
- Collect, analyze, and utilize data and feedback to identify opportunities to improve the relationship and coordination between IRC and the government stakeholders and other partner organizations in Rakhine.
- Establish, maintain and regularly update a network of local contacts (UN, international and local NGOs, civil society, authorities, military, etc.).
- Participate external meetings related with area security and access issues and draft minutes for each meeting attended shall be provided to Field Coordinator.
- Monitor and follow up the required documents issued by the local authorities related with visas, travels authorization, clearance and all related documentation required for the continuous operations of IRC programs.
- In collaboration with Sr. Admin Officer and program staff, prepare monthly and ad hoc reports for the Rakhine State Government and for respective and relevant Government counterparts.
- Prepare and submit staff movement and program activities plans to government agencies upon request.
- Provide technical support to Senior Admin Officer with regard to the travel authorization’s request, the preparation of administrative letters, meeting/ workshop invitation, etc.
- Regularly update the TA tracker and submit to OCHA.
Contribute to the monthly report for Rakhine State (sitrep) by sharing humanitarian context updates.
Bachelor’s Degree in a related field
- 2 years’ experience working with UN/INGOs
1 year experience working in the relevant position in UN/INGOs
- Good command of English and Myanmar is necessary
- Knowledge on local context, dialects and network is necessary and an asset
- Ability to work with a multicultural team;
- Ability to work under pressure to pursue multiple tasks simultaneously to successful conclusions;
- Strong analytical and briefing skills;
- Solid training skills; the ability to develop and implement successful training sessions;
- Strong computer skills in Microsoft packages, including Excel, Word, PowerPoint and Outlook (particular emphasis on Excel);
- Committed team player;
Capacity to work well under pressure, and the ability to communicate cross-culturally is critical;
Myanmar nationals with relevant skills sets and proven
experience of working at international level are strongly encouraged.